Council

City of Sundance

January 7, 2025

The Town Council met this day in regular session at 7:00 p.m. in Sundance Council Chambers with Acting Mayor Brad Marchant presiding. Roll call was taken by Acting Mayor Brad Marchant with Council Members, Randy Stevenson, Callie Hilty, and Joe Wilson present. Mayor Paul Brooks excused absent.

CONSENT AGENDA

DECEMBER 2024

PAYROLL 32579.82

BLUE CROSS BLUE SHIELD OF WY HEALTH INSURANCE 12603.40

CITY OF SUNDANCE FLEX SHARE FLEX SHARE BENEFITS 546.20

DEARABORN LIFE INS COMPANY LIFE INSURANCE 140.40

EFTPS TAX PAYMENT 9796.92

GREAT WEST TRUST DEFERED COMPENSATION 325.00

HEALTHSMART BENEFIT SOLUTIONS LIFE INSURANCE 128.00

POWDER RIVER ENERGY ELECTRICITY 9983.32

SUNDANCE STATE BANK DIRECT DEPOSIT FEES 5.98

SYMETRA LONG TERM DISABILITY 332.92

WYOMING RETIREMENT SYSTEM RETIREMENT 7304.43

WYOMING WORKERS COMP WORKERS COMP 1281.46

TOTAL 75027.85

JANUARY 2025

21 ELECTRIC STREETS-CLEVELAND LIGHT MAINT 412.50

AT & T WATER-MISC 55.50

BLACK HILLS TITLE UTILITY DEPOSIT REFUND 8.49

BLAKEMAN PROPANE FIRE, SHOP, POOL, GARBAGE/LANDFILL 12948.68

CAMPBELL COUNTY PUBLIC WORKS GARBAGE GATE FEE 2137.60

CAR-KNACK INC STREETS-EQUIP 750.00

CASELLE INC COMPUTER SUPPORT, SOURCE CODE ESCROW 1678.00

CITY CLERK TREASURER ADMIN POSTAGE 4.74

ADMINISTRATION MISC 15.00

CONTRACTORS SUPPLY WATER-SUPPLIES 493.88

CROOK COUNTY SHERIFF PS-CONTRACT 26309.08

CW WASTE GARBAGE-GATE FEE 14194.73

GARBATE RECYCLING 3571.26

DEBORAH KING ADMIN-JANTORIAL 500.00

DECKERS WATER-SUPPLIES 5.29

DEER LODGE MOTEL UTILITY DEPOSIT REFUND 13.49

ELITE FITNESS SUPPORT TEAM OSHA 1989.00

GETTING GREAT RATES RATE STUDY 6703.00

HAWKIN WATER TREATMENT WATER CHOLORINE SUPPLY 165.00

HUSKERS SHOP-DIESEL 1885.64

JOANN MOORE UTILITY DEPOSIT REFUND 15.54

INTERNAITONAL CODE COUNCIL INC` FIRE-TRAINING 215.00

MARCO ADMIN-COPY MACHINE 284.92

MARK HUGHES ADMIN-CITY ATTORNEY RETAINER 2500.00

MENARDS STREET-DECORATIONS 294.56

NORTHWEST PIPE FITTINGS WATER-SUPPLIES 110.00

OMEGA COMPUTERS COMPUTER SUPPORT 2600.00

ONE-CALL OF WYOMING WATER-ONE CALL 5.25

RANGE TELEPHONE ADMIN-TELEPHONE & INTERNET 374.65

FIRE-TELEPHONE & INTERNET 73.32

GARBAGE/LANDFILL TELEPHON & INTERNET 93.60

PUBLIC SAFETY-TELEPHONE 43.62

AMBULANCE-TELEPHONE 22.32

WATER-INTERNET 80.00

SERVALL UNIFORM ADMIN-JANITORIAL 206.09

SUNDANCE HARDWARE & SPORTING GOODS LLC SHOP-SUPPLIES 113.95

THE SUNDANCE TIMES ADMIN-ADVERTISING 432.00

SANITATION SUPPLIES 1088.73

TOWER VALLEY STATION FIREMANS FUND 541.93

TRACY MOTOR COMPANY STREET-SUPPLIES 601.26

WATER-SUPPLIES 46.34

SHOP-SUPPLIES 96.50

FIRE-EQUIP & MAINT 164.10

TRIHYDRO CORPORATION GARBAGE-TESTING 1027.50

STREETS- CAP IMPROVEMENT 4338.75

3RD STREET WATERLINE MATCH 11364.25

3RD STREET WATERLINE MATCH 2475.79

SEWER-CITY ENGINEER 2200.00

US POSTMASTER POSTAGE 377.55

VANWAY TROPHY & AWARD INC MISC -EXP PLAQUES 203.63

VICKI SCHOMMER MISC EXP-CHIEF RETIREMENT 108.00

VISA #5219 ADMIN-COMPUTER SUPPORT 37.75

VISA #6811 STREETS-EQUIP 2073.50

VOLUNTEER FIREMEN’S PENSION FUND FIRE DEPARTMENT -RETIREMENT 225.00

WESTERN STATIONERS OFFICE SUPPLIES 228.83

WONDERWARE WATER-MISC 11.65

SEWER-MISC 11.65

GARBAGE-MISC 11.65

WYOMING ASSN OF RURAL WATER SYSTEMS WATER-TRAVEL & TRAINING 478.00

TOTAL 109018.06

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve the January 7, 2025 Consent Agenda as provided. All Ayes, MOTION CARRIED. Approve Minutes of the City Council Regular Meeting of December 3, 2024, as published. Approve the January check register. Approve the December payroll check register.

REGULAR AGENDA

UNFINISHED BUSINESS

No Unfinished Business to Discuss.

NEW BUSINESS

Land Use and Planning did not have any building permits to discuss at the December 30, 2024 meeting.

Gari Gill-Fire Chief Appreciation of 22 years

Gari Gill was presented a plaque for his time as Sundance Fire Chief and his lifetime achievement of supporting and working with the Sundance Volunteer Fire Department.

Resolution 1, 2025 – Official Depository

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve Resolution 1, 2025 making Sundance State Bank our Official Depository. All Ayes, MOTION CARRIED.

Resolution 2, 2025 – Unanticipated Revenue ARPA Grants

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to allow the Brad to sign Resolution 2, 2025 Unanticipated Revenue ARPA Grants. All Ayes, MOTION CARRIED.

2025 City Appointments

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to have the Acting Mayor approve all of the appointments for 2025 and committee members. All Ayes, MOTION CARRIED.

Trihydro City Engineer Contract Renewal

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve Trihydro’s Contract at $2,200 a month for a total of $26,400 for the next year. All Ayes, MOTION CARRIED.

3rd Street Waterline Change Order #1

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve Change Order #1 for a decrease of $5,870. All Ayes, MOTION CARRIED.

Omega Computers Contract Renewal

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve Omega Computers Contract Renewal. All Ayes, MOTION CARRIED.

2025 IRS Mileage Rate Allowance

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to accept the 2025 IRS mileage rate of 70 Cents per mile. All Ayes, MOTION CARRIED.

Pasture Bid Rental for March 1, 2025 through February 28, 2026

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to have the three pasture bids parcels 1, 2 and 3 be advertised in the paper. All Ayes, MOTION CARRIED.

Financial Disclosure Statements

No motion made. Only need council and mayor to sign whether they do business with Sundance State Bank or not.

Pledgee Agreement

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to allow Brad to sign the Pledgee Agreement with Federal Reserve Bank of Boston. approve Change Order #1 for a decrease of $5,870. All Ayes, MOTION CARRIED.

Other

Land Swap

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to table the land trade agreement. All Ayes, MOTION CARRIED.

REPORTS

Mac Erickson, Public Works Director, reported that there is a change Order for the 3rd Street Waterline to reduce the contract price to directional drill on a portion of 3rd Street. Halme Construction is ready to go once the weather cooperates. Looking into State Revolving Fund for drinking water to help fund trying to find the over 400 unknowns between the main and curb stop. The 3rd Street Waterline Project will get rid of most of the lead/galvanized pipe. EPA is adding more to their rules in 2027. Old Stoney kick off meeting with be Thursday, January 9, 2025.

Billy Quade, Deputy Sheriff, reported that they had two DUI arrests over Christmas that were outside city limits. Reported 107 total Sundance Complaint Cards. Pulled a new kid that worked in the Detention Center and sent him to training for three months. Once he is trained the Sheriff’s Office will be fully staffed.

Gari Gill and Curt Williamson, Retired Fire Chief and New Fire Chief, reported that the firefighters are working out three times a week at Elite Fitness to help with requirements. We won’t hear if we received the AFG grant until March 2025. One new recruit will be starting on Monday and they have two new applications to review. 15 current volunteer firefighters.

Ryan Christianson, Trihydro, reported that the landfill monitoring is ongoing. Change Order #1 for the 3rd Street Waterline Project will decrease the contract amount due to directional drilling. Would like to continue working as the city engineer for another year.

Mark Hughes, City Attorney, has a client that would like to do a land swap with the city. They would like to trade parcels straight across. Mark doesn’t have an opinion because he has a conflict of interest.

Theresa Curren, Clerk Treasurer, encouraged everyone to look at our website. It has a new look now. Have a meeting with Mac and Mayor with Carl Brown to discuss the sewer and water rate studies that are being done. Need to answer any questions that there might be and find out whether any other information is needed. Invited people to stay to congratulate Gari on his retirement and eat cupcakes.

Randy Stevenson, Council Member, asked about the trash contract and when it is up for renewal. Discussion was made on when garbage is picked up and how long between RFPs.

Meeting adjourned 7:18p.m.

Mayor Paul Brooks

(SEAL)

ATTEST: City Clerk Theresa Curren

Publish: January 16, 2025