Council

City of Sundance

December 3, 2024

The Town Council met this day in regular session at 7:00 p.m. in Sundance Council Chambers with Mayor Paul Brooks presiding. Roll call was taken by Mayor Paul Brooks with Council Members, Randy Stevenson, Callie Hilty, Brad Marchant, and Joe Wilson excused absent.

CONSENT AGENDA

NOVEMBER PAYROLL 2024

PAYROLL 33,814.80

BLUE CROSS BLUE SHIELD OF WY HEALTH INSURANCE 12,603.40

CITY OF SUNDANCE FLEX SHARE FLEX SHARE BENEFITS 546.20

EFTPS TAX PAYMENT 10,142.77

GREAT WEST TRUST DEFERED COMPENSATION 350.00

HEALTHSMART BENEFIT SOLUTIONS LIFE INSURANCE 112.00

POWDER RIVER ENERGY ELECTRICITY 12,051.26

SUNDANCE STATE BANK DIRECT DEPOSIT FEES 6.05

SYMETRA LONG TERM DISABILITY 344.60

WYOMING RETIREMENT SYSTEM RETIREMENT 7,568.25

WYOMING WORKERS COMP WORKERS COMP 1,322.85

TOTAL 78,862.18

DECEMBER 2024

21 ELECTRIC STREETS-RADAR 165.00

ALLEMAN, RON CUSTOMER DEPOSITS PAYABLE 19.67

AT & T WATER-MISC 107.57

CAMPBELL COUNTY PUBLIC WORKS GARBAGE GATE FEE 1875.15

CASELLE INC COMPUTER SUPPORT 1478.00

CITY CLERK TREASURER ADMIN POSTAGE 10.86

ADMINISTRATION MISC 12.00

C N A JUDGE BOND 100.00

CONTRACTORS SUPPLY WATER-SUPPLIES 3560.68

CROOK COUNTY SHERIFF PS-CONTRACT 26309.08

CW WASTE GARBAGE-GATE FEE 14194.73

GARBATE RECYCLING 3494.13

DEBORAH KING ADMIN-JANTORIAL 500.00

DRM INC ARPA-RYAN STREET 141659.44

ENERGY LABORATORIES WATER TESTING 76.00

EYE.NET GRAPHICS PEE WEE FOOTBALL 1042.60

FREMONT CHEVROLET GMC STREETS-VEHICLE PURCHASE 46973.00

GARI GILL FIRE-SUPPLIES 82.67

GROSSENBURG IMPLEMENT GARBAGE-EQUIP & MAINT 11.33

HARTL GARBAGE-TRANSFER STATION BUILD MAINT 2236.50

STREETS-LIGHT MATIN 1485.71

HAWKIN WATER TREATMENT WATER CHOLORINE SUPPLY 20.00

HUSKERS GARBAGE FUEL 1167.38

INTERNATIONAL ASSOC OF ARSON FIRE--DUES 103.00

J.P. COOKE COMPANY PUBLIC SAFETY-ANIMAL CONTROL 79.90

KELSEY LOKEN CUSTOMER DEPOSITS PAYABLE 51.89

L.N. CURTIS AND SONS FIRE-MAINT 2146.48

MARCO ADMIN-COPY MACHINE 391.62

MARK HUGHES ADMIN-CITY ATTORNEY RETAINER 2500.00

ONE-CALL OF WYOMING WATER-ONE CALL 10.50

RANGE TELEPHONE ADMIN-TELEPHONE & INTERNET 380.82

FIRE-TELEPHONE & INTERNET 73.29

GARBAGE/LANDFILL TELEPHON & INTERNET 93.54

PUBLIC SAFETY-TELEPHONE 43.56

AMBULANCE-TELEPHONE 22.29

WATER-INTERNET 80.00

ROLLING METAL AUTO LLC SHOP-GAS` 340.33

SAFEGUARD BUSINESS SYSTEMS ADMIN-OFFICE 457.27

SERVALL UNIFORM ADMIN-JANITORIAL 206.09

SUNDANCE HARDWARE & SPORTING GOODS LLC SHOP-SUPPLIES 85.22

JANITOR-SUPPLIES 91.95

THE SUNDANCE TIMES ADMIN-ADVERTISING 540.00

GARBAGE/LANDFILL-ADVERTISING 160.00

TRACY MOTOR COMPANY STREET-SUPPLIES 229.23

SHOP=SUPPLIES 141.40

TRANSOURCE TRUCK & EQUIPMENT INC SEWER-EQUIP & MAINT 1451.22

TRIHYDRO CORPORATION GARBAGE-TESTING 5340.30

SEWER-CITY ENGINEER 2200.00

WATER-CITY ENGINEER 2200.00

US POSTMASTER POSTAGE 452.79

VOLUNTEER FIREMEN’S PENSION FUND FIRE DEPARTMENT -RETIREMENT 225.00

WESTERN STATIONERS OFFICE SUPPLIES 54.95

WESTERN WATER CONSULTANTS INC 252.00

WONDERWARE WATER-MISC 12.99

SEWER-MISC 12.98

GARBAGE-MISC 12.98

WYOMING ASSN OF RURAL WATER SYSTEMS 495.00

TOTAL 267520.09

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve the December 3, 2024 Consent Agenda as provided. All Ayes, MOTION CARRIED. Approve Minutes of the City Council Regular Meeting of November 5, 2024, as published. Approve the December check register. Approve the November payroll check register.

REGULAR AGENDA

UNFINISHED BUSINESS

Review Stateline No. 7 DRAFT Contract

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve the contract between Stateline No. 7 and the City of Sundance, as provided. All Ayes, MOTION CARRIED.

NEW BUSINESS

Land Use and Planning did not have any building permits to discuss at the November 25, 2024 meeting.

Andrea Wood – Old Stoney

Mayor Brooks brought up the discussion of the Crook County Museum District wanting to give Old Stoney to the City of Sundance. Discussion was made among Council Members and more information is needed.

Proclamation-Wyoming Mason Day on December 15, 2024 in Honor of their 150th Anniversary

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve Proclamation to make December 15, 2024 Wyoming Masons Day. All Ayes, MOTION CARRIED.

Resolution 10, 2024 – Sundance VFD for $20,000 Wyoming State Forestry Grant

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to allow the Mayor to sign Resolution 10, 2024 for the Fire Department’s State Forestry Grant. All Ayes, MOTION CARRIED.

Resolution 11, 2024 – Sundance VFD for $232,219 FEMA AFG Grant

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve Resolution 11, 2024 in support of Sundance Volunteer Fire Department for application for the grant funding from the Federal Emergency Management Agency. All Ayes, MOTION CARRIED.

Utility Management Bill Write-off

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion for the Clerk to write-off account 861.7 for $603.64. All Ayes, MOTION CARRIED.

2025 Holidays

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve the City of Sundance 2025 Holidays as it mirrors the County’s. All Ayes, MOTION CARRIED.

Other

Blakeman Propane Pre-Buy

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to allow the Mayor to sign the 2024/2025 Prebuy with Blakeman Propane. All Ayes, MOTION CARRIED.

Tony Barton said that he would be heading up Winterfest again. He would like the blessing of the council to shut down the street and haul in snow, if needed. Winterfest is scheduled for Saturday, February 15th. They do have a back-up plan to use the fairgrounds again. Questions on housing horses will need to go to the Fairgrounds.

REPORTS

Gari Gill, Fire Chief, brought his replacement Curt Williamson to the meeting. Mr. Gill reported that he attended the OSHA webinar. Part of the mandate money can be used for physicals. They have been working with a local nutritionist/trainer to work on physicals. Working on the Volunteer Firefighters Assistant grant and the Assistance to Firefighters grant is ready to give to Theresa to enter and submit. Need to replace their airbags down the road.

Mac Erickson, Public Works Director, reported that the Ryan Street Project is finished. 3rd Street Waterline project is coming along. Received preliminary drawings on South 21st Street. Hired Mike Hooper for the landfill. The new pickup is here and getting set up to use. The ambulance barn is on their own propane and they have their own door now.

Mark Hughes, City Attorney, reviewed the revised AIA Stateline No. 7 contract. Needed to make sure that the arbitration clause was taken out of it.

Ryan Christianson, Trihydro, reported that the landfill monitoring is ongoing. Stated that the 3rd Street Waterline Project did a test bore and will look at directional drilling to deal with the high-water table. They are coordinating with EA.

Theresa Curren, Clerk Treasurer, reported that the 1% Specific Purpose Tax did not pass the ballot in November. We will look at getting it back on the ballot in two years. The 1% Specific Purpose Tax is important because we use the money for grant matches, paying loans for water/sewer projects. No funds will be available for any other projects that are not in the budget. We may need to use the rest of our saved 1% Specific Purpose funds towards the 3rd Street Waterline Project, unless we are approved for the Mineral Royalty Grant in February by SLIB. Emailed Nate Holst, Wyoming Game and Fish, about the Chapter 56 permit. Working with Carl Brown to get him the last of the information he needs for the rate study.

Meeting adjourned 7:09p.m.

Mayor Paul Brooks

(SEAL)

ATTEST: City Clerk Theresa Curren

Publish: December 19, 2024