Council

City of Sundance, Wyoming

November 5, 2024

The Town Council met this day in regular session at 7:00 p.m. in Sundance Council Chambers with Mayor Paul Brooks presiding. Roll call was taken by Mayor Paul Brooks with Council Members, Randy Stevenson, Callie Hilty, Brad Marchant, and Joe Wilson present.

CONSENT AGENDA

Approve Minutes of the City Council Regular Meeting of October 1, 2024, as published. Approve the October check register. Approve the September payroll check register.

OCTOBER PAYROLL 2024

PAYROLL 35,651.55

BLUE CROSS BLUE SHIELD OF WY HEALTH INSURANCE 16,077.85

CITY OF SUNDANCE FLEX SHARE FLEX SHARE BENEFITS 567.20

EFTPS TAX PAYMENT 10,520.26

GREAT WEST TRUST DEFERED COMPENSATION 400.00

MARCO ADMIN COPY MACHINE 401.35

HEALTHSMART BENEFIT SOLUTIONS LIFE INSURANCE 128.00

POWDER RIVER ENERGY ELECTRICITY 12,286.30

SUNDANCE STATE BANK DIRECT DEPOSIT FEES 6.19

SYMETRA LONG TERM DISABILITY 348.36

WYOMING RETIREMENT SYSTEM RETIREMENT 7,639.50

WYOMING WORKERS COMP WORKERS COMP 1,397.08

TOTAL 85,423.64

NOVEMBER 2024

21 ELECTRIC BUILDING - NEW DAYCARE 934.44

AMERICAN CONTRACTING & CONSULTING INSURANCE CLAIMS 115500.00

AT & T WATER-MISC 94.83

CAMPBELL COUNTY PUBLIC WORKS GARBAGE GATE FEE 843.20

CASELLE INC COMPUTER SUPPORT 1478.00

CITY CLERK TREASURER ADMIN POSTAGE 2.70

ADMINISTRATION MISC 12.00

CITY OF SUNDANCE ARPA MATCH RYAN STREET 36000.00

ARPA MATCH 3RD STREET 711.00

CONTINENTAL WESTERN GROUP FIRE-INSURANCE 62.00

CONTRACTORS SUPPLY WATER-SUPPLIES 182.76

CROOK COUNTY SHERIFF PS-CONTRACT 26309.08

CROOK COUNTY WEED & PEST STREETS-WEED CONTROL 43.90

CW WASTE GARBAGE-GATE FEE 14272.73

GARBATE RECYCLING 3531.13

DEBORAH KING ADMIN-JANTORIAL 500.00

PARK-TOILET MAINTENANCE 900.00

ENERGY LABORATORIES WATER TESTING 66.00

GROSSENBURG IMPLEMENT INC CEMETARIES-EQUIP & MAINT 607.29

HARTL ELECTRIC STREETS-LIGHT MAINT 240.90

HAWKIN WATER TREATMENT WATER CHOLORINE SUPPLY 889.00

HUSKERS GARBAGE-FUEL 740.58

IMPRESSIONS EMBROIDERY GARBAGE-SUPPLIES 115.00

LINDA MIKE CUSTOMER DEPOSIT REFUND 32.95

MARCO ADMIN-COPY MACHINE 363.57

MARK HUGHES ADMIN-CITY ATTORNEY RETAINER 2500.00

NORTHWEST PIPE FITTINGS WATER-SUPPLIES 1772.28

OMEGA COMPUTERS COMPUTER HARDWARE 1286.00

ONE-CALL OF WYOMING WATER-ONE CALL 9.75

PAINTBRUSH SERVICES SPECIAL PROGRAMS 411.43

RANGE TELEPHONE ADMIN-TELEPHONE & INTERNET 396.02

FIRE-TELEPHONE & INTERNET 73.29

GARBAGE/LANDFILL TELEPHON & INTERNET 95.75

PUBLIC SAFETY-TELEPHONE 43.56

AMBULANCE-TELEPHONE 22.29

ROLLING METAL AUTO LLC SHOP-GAS` 323.45

WATER-INTERNET 80.00

SCOTT PETERSON MOTORS INC FIRE-EQUIP & MAINT 962.35

SERVALL UNIFORM ADMIN-JANITORIAL 206.09

SUNDANCE HARDWARE & SPORTING GOODS LLC SHOP SUPPLIES 95.02

BUILDING - NEW DAYCARE 70.93

JANITOR SUPPLIES 56.98

THE SUNDANCE TIMES ADMIN- ADVERTISING 180.00

WATER ADVERTISING 180.00

SEWER ADVERTISING 180.00

GARBAGE/LANDFILL ADVERTISING 68.00

TRACY MOTOR COMPANY GARBAGE-EQUIP & MAINT 289.98

STREETS - MISC 114.32

PARKS-SUPPLIES 66.70

TRIHYDRO CORPORATION 3RD STREET WATERLINE 10930.00

WATER-CITY ENGINEER 2200.00

GARBAGE TESTING 2936.61

US POSTMASTER POSTAGE 680.67

VOLUNTEER FIREMEN’S PENSION FUND FIRE DEPARTMENT -RETIREMENT 225.00

WESTERN STATIONERS OFFICE SUPPLIES 7.99

WINWATER WATER-SUPPLIES 5057.40

WONDERWARE WATER-MISC 12.32

SEWER-MISC 12.32

GARBAGE-MISC 12.31

WYOMING OFFICE OF STATE LANDS LOAN JPA13580 15149.96

LOAN MWL15015 12393.76

WYOMING WATER DEVELOPMENT LOAN RE0707130 16618.43

TOTAL 280154.02

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the November 5, 2024 Consent Agenda. All Ayes, MOTION CARRIED. Approve Minutes of the City Council Regular Meeting of October 1, 2024, as published. Approve the November check register. Approve the October payroll check register.

REGULAR AGENDA

UNFINISHED BUSINESS

Review Community Facility Rehabilitation DRAFT Grant Agreement

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to have the Mayor sign the Community Facility Rehabilitation Grant Agreement when we receive it from the state. All Ayes, MOTION CARRIED.

Review Stateline No. 7 DRAFT Contract

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to allow the Mayor instruct Mark to take the arbitration clause out of the contract. All Ayes, MOTION CARRIED.

NEW BUSINESS

Land Use and Planning Minutes of October 28, 2024

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to leave the current fee the same for the street cutting and add a clause that if the street is not brought back up to grade as sections as specified by the City, the City will fix it and the bill will be sent to the contractor. COUNCIL MEMBER HILTY MADE A FRIENDLY AMENDMENT, COUNCIL MEMBER MARCHANT SECONDED to add in that the month starts from the date of the application. All Ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Policky application with the 4’ x 8’ landing. All Ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve Items C and D as provided by the Land Use Planning Meeting Minutes. All Ayes, MOTION CARRIED

A. Street Excavation Permit

B. Ivan Policky Variance 4’ x 10’ deck 421 E Cleveland Street

C. Charles Cook Lean-to over dog run 411 E Warren Street

D. James Erickson Shed 513 E Warren Street

Review Ordinance 12, 2002 and Resolution 2, 2003 Excavation of Streets and Alleys

Discussion and motion done during LUP above.

24 Hour Catering Permit – Longhorn-Ladies Night

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve 24 Hour Permit for the Longhorn for Ladies Night. All Ayes, MOTION CARRIED.

Sheriff’s Agreement – Dogs at Large

Discussion was made and Mark Hughes, City Attorney, added Ordinance 8, 1986 to the Sheriff’s contract. He believes that he only had to add the ordinances needing enforced because that section was blank when the contract was signed. Discussion on fines was also discussed.

Review Ordinance 6, 2009 Snow Removal and Parking in Winter Months

Mayor Brooks brought snow removal up for discussion. The County pushes their snow from their parking lot into the street and the City hauls it away. Should the County haul their own snow from the courthouse? It was asked that Mayor Brooks have a friendly conversation with the County.

Other

S. 21st Street Roadway Improvements Project

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion for the Mayor to sign an agreement between the City and Trihydro to look at the S 21st Street drainage. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to not renew R & S Plumbing Contractor’s License until he is in good standing. Once he pays the city for what he owes then he can renew after that. All Ayes, MOTION CARRIED.

Mark Koep, Land Use Planning Board Member, reported to the council about Ordinance 12, 2002 and Resolution 2, 2003 and changes that the Land Use and Planning Board would like to see. Suggestions on how to make certain that a trench cut in a city street/alley should be fixed sooner.

Kristy Durfee brought in a petition to enforce the dogs at large ordinance.

REPORTS

Crook County Sheriff Jeff Hodge reported 137 incidents for October 2024. They have been dealing with a lot of dogs at large and barking dogs. Working with Mark Hughes to add Ordinance 8, 1986 – Regulating Dogs and Other Animals within the Town Limits to the Sheriff’s enforcement contract.

Mac Erickson, Public Works Director, reported that all services have been reconnected on Ryan Street Project and they are in cleaning up. November 5, 2024 was the final day to pick up yard waste. They will be picking up yard waste containers for the winter to inventory them. Will return the yard waste cans in the spring. Planning on doing a test pit next week for the 3rd Street Waterline Project. 11 galvanized pipes will be replaced when 3rd Street and Cleveland Waterline Project is done. Letters were mailed out on November 3, 2024 per EPA to let residents know that there is an unknown area where we do not know if it is lead or galvanized piping between the water main and the curb stop.

Gari Gill, Fire Chief, reported that they sold Engine 2 and the F250. Waiting on the check to send titles. Wanting to sell the Tahoe by sealed bid. They would like to keep track of water that the fire department uses to show Mac where the water is going. Webinar on November 8th on OSHA regulations. The Town Fire Departments are cost prohibitive.

Ryan Christianson, Trihydro, reported that the landfill monitoring is ongoing. Reviewing drawings for the 3rd Street Waterline from the contractor. South 21st Street Roadway – coordinate closely with EA. Looking at the street elevation and what makes sense for everybody.

Jeremy Holt, Economic Development, reported that the board would like to beet with local businesses to get their opinion on where they would like to see economic development and the chamber to go. A subcommittee will be doing this.

Theresa Curren, Clerk Treasurer, reported that she has been busy with four different grants of just being awarded to finishing them out. Been working on the contracts for the grant agreement and engineering for Old Stoney Phase II. The Mineral Royalty Grant for the 3rd Street Waterline will be awarded at the February SLIB meeting.

Mark Hughes reported that he reviewed the Community Facility Rehabilitation Grant Agreement. He didn’t see any problems with it other than there are a few blanks that need to be filled in. Also reviewed the AIA Architect Contract for Old Stoney. His big concern is how to solve big disputes. The contract has a section in it that we will go to arbitration through the American Arbitration Association. He would ask that the contract be changed to agree to use the courts of

Crook County for arbitration if needed.

Meeting adjourned 7:25p.m.

Mayor Paul Brooks

ATTEST: City Clerk Theresa Curren

Publish: November 21, 2024