Council

City of Sundance, Wyoming

September 3, 2024

The Town Council met this day in regular session at 7:00 p.m. in Sundance Council Chambers with Mayor Paul Brooks presiding. Roll call was taken by Mayor Paul Brooks with Council Members, Randy Stevenson, Callie Hilty, Brad Marchant, and Joe Wilson present.

CONSENT AGENDA

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Consent Agenda. All Ayes, MOTION CARRIED.

AUGUST 2024

21 ELECTRIC WATER-SCADA 723.95

AMERICAN CONTRACTING & Consulting INSURANCE CLAIMS 33,673.53

AT & T WATER-MISC 120.72

CAMPBELL COUNTY PUBLIC WORKS GARBAGE GATE FEE 2,377.60

CASELLE INC COMPUTER SUPPORT 1,478.00

CITY CLERK-TREASURER ADMIN POSTAGE 2.96

ADMIN MISC 24.00

CIVIC PLUS RECORDS/MINICODE/WEBSITE 4,475.00

C N A INSURANCE 100.00

COLE RANCH LLC WATER-COLE 2,987.17

CONTINENTAL WESTERN GROUP FIRE-INSURANCE 3,388.00

CONTRACTORS SUPPLY WATER-SUPPLIES 230.74

CROOK COUNTY SHERIFF PS-CONTRACT 26,309.08

CROOK COUNTY WEED & PEST STREETS-MOSQUITO/PEST

CONTROL 663.80

CW WASTE GARBAGE-GATE FEE 13,730.99

GARBAGE RECYCLING 3,811.72

DAKOTA EQUIPMENT RENTAL EQUIPMENT-MAINTENANCE 381.69

DEBORAH KING ADMIN-JANTORIAL 500.00

PARK-TOILET MAINTENANCE 900.00

DECKER’S FOOD MARKET POOL-SUPPLIES, FIRE DEPT

SUPPLIES, SUMMER REC-MISC 456.99

EMILY OPRIS POOL-REFUNDS 25.00

ENERGY LABORATORIES INC WATER-TESTING 66.00

FASTENAL SHOP-SUPPLIES 196.93

GROSSENBURG IMPLEMENT INC GARBAGE-EQUIP & MAINT 503.70

GROSSENBURG IMPLEMENT INC STREETS-EQUIP LEASE 5,500.00

HARTL ELECTRIC STREETS-LIGHT MAINT 974.65

HAWKIN WATER TREATMENT POOL-CHEMICALS 4,025.39

WATER-CHLORINE SUPPLY 30.00

HUSKERS GARBAGE-FUEL 1,024.04

JOE WILSON MAYOR & COUNCIL TRAVEL &

TRAINING 455.60

LINE FINDERS WATER-MISC 1,375.00

MARCO ADMIN-COPY MACHINE 289.34

MARK HUGHES ADMIN-CITY ATTORNEY RETAINER 2,500.00

MATTHEW BENDER & CO INC ADMIN-LAW LIBRARY UPDATES 143.71

MUELLER CO WATER-SUPPLIES 1,193.64

NANNEMANN BROTHERS AUTO INC PARKS-SYSTEM REPAIRS 3,285.23

NORTHERN PIPE FITTINGS INC WATER SUPPLIES 62.50

ONE-CALL OF WYOMING WATER-ONE CALL 11.25

PAINTBRUSH SERVICES ADMIN-TOILET RENTAL 561.61

POWDER RIVER ENERGY ADMIN,STREET LIGHTS, TENNIS COURTS

SOFTBALL, WATER, SEWER GARBAGE

POOL, FI RE, AMBULANCE, PARKS 14,331.22

QUIK SIGNS FIRE-EQUIPMENT & MAINTENANCE 157.21

RANGE TELEPHONE ADMIN-TELEPHONE & INTERNET 383.17

FIRE-TELEPHONE & INTERNET 73.20

GARBAGE/LANDFILL TELEPHON & INTERNET 93.51

PUBLIC SAFETY-TELEPHONE 43.39

POOL-TELEPHONE 42.37

WATER-INTERNET 80.00

AMBULANCE-TELEPHONE 22.21

RAPID CPR POOL-TRAINING 263.59

ROLLING METAL SHOP-GAS 778.69

SHOP-DIESEL 203.39

FIRE-FUEL 370.56

SERVALL ADMIN-JANITORIAL 206.09

SOPHIA GALLAWAY SEWER-SYSTEM REPAIR 5,287.30

SUNDANCE HARDWARE & SPORTING GOODS LLC POOL SUPPLIES 200.91

ADMIN-JANITORIAL 76.75

FIRE-SUPPLIES 53.98

WATER-SUPPLIES 164.37

PARKS-SUPPLIES 54.99

SUNDANCE PICKLEBALL CLUB STREETS-OUTDOOR COURTS 250.00

THE SUNDANCE TIMES ADMIN- ADVERTISING 550.00

OFFICE SUPPLIES 15.00

TIMBERLINE SERVICES INC STREETS- SYSTEM REPAIRS 1,085.00

TRACY MOTOR COMPANY GARBAGE-EQUIPMENT & MAINTENANCE 629.13

PARKS -SUPPLIES 83.73

FIRE-DEPT-EQUIPMENT & MAINT 89.53

TRIHYDRO CORPORATION WATER-3RD STREET 22,444.00

WATER-CITY ENGINEER 2,200.00

GARBAGE TESTING 197.25

US POSTMASTER POSTAGE 73.00

US POSTMASTER POSTAGE 387.06

USA LIBERTY ARMS FIREMANS FUND 766.00

VISA ADMIN-TRAVEL & TRAINING 550.00

ADMIN-COMPUTER SUPPORT 77.16

POOL-SUPPLIES 182.47

VOLUNTEER FIREMEN’S PENSION FUND FIRE DEPARTMENT -RETIREMENT 262.50

WAMCAT ASSOCIATION DUES 75.00

WESTERN STATIONERS OFFICE SUPPLIES 33.84

WINWATER WATER-SUPPLIES 1,603.71

WONDERWARE WATER-MISC 12.24

SEWER-MISC 9.24

GARBAGE-MISC 13.47

WYOMING ASSN OF MUNICIPALTIES MAYOR & COUNCIL TRAVEL & TRAINING 75.00

WYOMING MACHINERY GARBAGE-EQUIPMENT & MAINTENANCE 411.06

AUGUST PAYROLL ADMIN, MAINT, POOL, SUMMER REC 52,613.04

BC/BS HEALTH INSURANCE 13,126.65

CITY OF SUNDANCE FLEX SHARE 537.80

EFTPS PAYROLL TAXES 14,396.40

GREAT WEST DEFFERED COMPENSATION 400.00

NCPERS GROUP LIFE 128.00

SUNDANCE STATE BANK DIRECT DEPOSIT FEES 7.52

SYMETRA LIFE INSURANCE 348.19

WYOMING RETIREMENT RETIREMENT 7,635.77

WYOMING WORKERS COMPENSATION WORKERS COMP 1,987.80

Total 264,702.99

SEPTEMBER 2024

AMERICAN LEAK PROTECTION POOL-SYSTEM REPAIRS 3,325.00

ARCHITECTURAL SPECIALITIES AMBULULANCE-BUILDING MAINTENAZNCE 4,829.82

ASSOCIATION OF PUBLIC TREASURERS ASSOCIATION DUES 159.00

OF THE UNITED STATES & CANAND

AT & T WATER-MISC 96.27

BRAKE SUPPLY COMPANY Inc STREETS MAINTENANCE AND PARTS 545.79

CAMBRIA SUPPLY WATER-SUPPLIES 495.92

CAMPBELL COUNTY PUBLIC WORKS GARBAGE GATE FEE 1,538.40

CASELLE INC COMPUTER SUPPORT 1,535.00

CITY CLERK TREASURER ADMIN POSTAGE, CEMETARY MISC 15.49

CITY OF SUNDANCE ARPA MATCH 248,889.00

COLE RANCH LLC WATER-COLE 672.90

CONTRACTORS SUPPLY WATER TOOLS 63.49

CROOK COUNTY CLERK ESRI LICENSE FEES 1,777.80

CROOK COUNTY SHERIFF PS-CONTRACT 26,309.08

CUSTOM AUTO FIRE-EUIIP & MAINT 2,932.83

CW WASTE GARBAGE-GATE FEE 14,345.20

GARBATE RECYCLING 4,325.17

DEBORAH KING ADMIN-JANTORIAL 500.00

PARK-TOILET MAINTENANCE 900.00

DECKER’S FOOD MARKET POOL SUPPLIES, SUMMER REC SUPPLIES 358.89

ENERGY LABORATORIES INC WATER-TESTING 567.00

ENGINEERING ASSOCIATES WATER-3RD STREET 1,627.20

GAME ONE SUMMER REC-PEEWEE FOOTBALL 4,323.33

GROSSENBURG IMPLEMENT INC GARBAGE-EQUIP & MAINT 612.63

HARTL ELECTRIC AMBULANCE -BUIDLING MAINT 662.82

HAWKIN WATER TREATMENT POOL-CHEMICALS 1,385.44

WATER-CHLORINE SUPPLY 40.00

HUSKERS SHOP DIESEL 1,628.70

JOE WILSON MAYOR & COUNCIL TRAVEL & TRAINING 250.58

LANGER INDUSTRIAL SERVICE GARBAGE-TIPPING FEE 3,912.00

MARK HUGHES ADMIN-CITY ATTORNEY RETAINER 2,500.00

MID-AMERICAN RESEARCH CHEMICAL SEWER-SUPPLIES 1,936.69

NORTHERN PIPE FITTINGS INC WATER SUPPLIES 443.52

ONE-CALL OF WYOMING WATER-ONE CALL 14.25

PAINTBRUSH SERVICES ADMIN-TOILET RENTAL, SPECIAL PROGRAMS 3,186.35

PEAK MOTION PHYSICAL THERAPY UTILITY DEPOSIT REFUND 245.56

POWDER RIVER ENERGY ADMIN,STREET LIGHTS, TENNIS COURTS

SOFTBALL, WATER, SEWER GARBAGE

POOL, FI RE, AMBULANCE, PARKS

RALPH HOLT UTILITY DEPOSIT REFUND 77.39

RANGE TELEPHONE ADMIN-TELEPHONE & INTERNET 383.75

FIRE-TELEPHONE & INTERNET 73.20

GARBAGE/LANDFILL TELEPHON & INTERNET 93.80

PUBLIC SAFETY-TELEPHONE 43.39

POOL-TELEPHONE (13.85)

AMBULANCE-TELEPHONE 22.21

WATER-INTERNET 80.00

SACRISON PAVING CAP IMPROVEMENT /CRACKSEAL 10,208.38

SERVALL ADMIN-JANITORIAL 412.18

SUNDANCE HARDWARE & SPORTING GOODS LLC GARBAGE-SUPPLIES 68.46

ADMIN-JANITORIAL 65.97

FIRE-SUPPLIES 118.95

PARKS-SUPPLIES 95.98

WATER-MISC 49.46

SUNDANCE STATE BANK GARBATE-JOHN DEERE LOADER PAYMENT 30,657.86

SUNDANCE STATE BANK STREETS-CAT TRACK LOADER 25,230.50

THE SUNDANCE TIMES ADMIN- ADVERTISING 1,260.00

OFFICE SUPPLIES 744.15

TITUS SEWER SUPPLIES 522.63

TRACY MOTOR COMPANY GARBAGE SUPPLIS 307.71

STREET SUPPLIES 174.32

FIRE SUPPLIES 351.12

TRIHYDRO CORPORATION SEWER-CITY ENGINEER 2,200.00

ARPA-3RD STREET 32,314.43

GARBAGE TESTING 218.75

US POSTMASTER POSTAGE 456.70

VISA ADMIN-COMPUTER SUPPORT 161.88

VOLUNTEER FIREMEN’S PENSION FUND FIRE DEPARTMENT -RETIREMENT 206.25

WESTERN STATIONERS OFFICE SUPPLIES 160.88

WESTERN WATER CONSULTANTS WATER-RYAN STREET 1,326.50

WONDERWARE WATER-MISC 14.24

SEWER-MISC 10.24

GARBAGE-MISC 14.47

WYDOT FIRE-SUPPLIES, STREETS-MISC 260.00

Total 445,323.02

Approve Minutes of the City Council Regular Meeting of August 6, 2024, as published. Approve the August check register. Approve the September check register. 24 Hour Catering Permit-Todd McInerney Benefit at the Dime. MOTION CARRIED (per consent agenda).

REGULAR AGENDA

UNFINISHED BUSINESS

Kammerer Subdivision

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to allow Mayor Brooks to sign the Cost Share Agreement between the City of Sundance and Mountain View Adventures, LLC. COUNCIL MEMBER WILSON SECONDED. All Ayes, MOTION CARRIED.

Kerry Littke Property 813 S 5th Street Water Shutoff

Mac Erickson, Public Works Director and Ryan of Trihydro are working on the issue with this property.

Water Filling Station at Sundance Square Park

Mac Erickson, Public Works Director, will have a station installed by next summer.

NEW BUSINESS

Land Use and Planning Minutes of August 26, 2024

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve the August 26, 2024 Land Use Planning Meeting Minutes as presented. All Ayes, MOTION CARRIED.

A. Alycia Conroy Shed 133 High Mile Road

B. Church of Good Shepherd Landscape lights 602 E Main Street

C. Mountain View Adventures Variance lot sizes TBD 21st Street

D. David Scully Raised Garden Beds 407-411 E Warren St Denied - Survey is required

WYDOT Presentation

WYDOT representatives gave presentation on the State Transportation Improvement Program 2024-2029.

Be Well Coalition

Katie Allen and Wendy Depina introduced themselves and told us about the Be Well Coalition and how it will try to help the community with alcohol and vape use.

WAM Voting Delegate

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion for Joe Wilson be the Official Voting Delegate for 2025 WAM Winter Workshop. All Ayes, MOTION CARRIED.

Award Pickup Bids

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to award the apparent low bidder of a 2025 GMC Sierra 2500 to Fremont Motors, Riverton, Wyoming for $46,943.00. All Ayes, MOTION CARRIED.

Award 3rd Street Waterline Project Bids

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to award the apparent low bidder of the 3rd Street Waterline Project to Halme, Inc. for $2,353,770.00. All Ayes, MOTION CARRIED.

Resolution 8, 2024 Mineral Royalty Grant for 3rd Street Waterline Project

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion for Mayor Brooks to sign Resolution 8, 2024 MRG Grant for 3rd Street Waterline Project. All Ayes, MOTION CARRIED.

Resolution 9, 2024 Budget Amendment ARPA Grant Matches

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion for Mayor Brooks to sign Resolution 9, 2024 Budget Amendment ARPA Grant Matches. All Ayes, MOTION CARRIED.

Rate Study Quote Carl Brown

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to enter into an agreement with Carl Brown of GettingGreatRates.com to do a rate study for water and sewer for $13,784. All Ayes, MOTION CARRIED.

Kammerer Subdivision

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Kammerer Subdivision Plat owned by Mountain View Adventures, LLC. COUNCIL MEMBER HILTY recused herself. All Ayes, MOTION CARRIED.

Josh Kammerer spoke to the council about the Cost Share Agreement for the Kammerer Subdivision. Would like to swap 9 sewer taps for infrastructure. DEQ permit has been submitted.

REPORTS

Crook County Sheriff Deputy Bush reported 99 incidents for August.

Gari Gill, Fire Chief, reported that the EMS door and locks have been installed. The volunteer fire fighters have the option now to go with the same health insurance as the Wyoming Sheriffs’ Offices. Would like to replace Engine 2 with a rescue truck. Engine 2 did not pass the flow test. Would like to put it up for auction and use the money to buy another unit.

Mac Erickson, Public Works Director, reported that he doesn’t have any options yet for the Littke Property. Found leak in the pool and hope to get it fixed soon. Working with Wolff’s on water filling station at the Sundance Square.

Jeremy Holt, Economic Development, reported that they have been working with Crook County and learning from them as to how they will be doing the SS4A grant. The board will be meeting again in a few weeks.

Theresa Curren, Clerk Treasurer, reported that Leo Riley and Co auditors were in the office for a site visit for two days last week. They made a few suggestions and we are working on them. One new form that we will be using is one that we borrowed from the county, which is a New Hire/Status form for employees. We have started saving our reports electronically to the server now instead of printing them. It saves trees and it helps the auditors or anyone for that matter to search for a certain word or number. The F66 audit is almost done and is due on September 31, 2024. The whole office has been putting in a lot of time and effort to get the Mineral Royalty Grant done for the 3rd Street Waterline Project. The next NEWY meeting is scheduled for September 14, 2024.

Mark Hughes, City Attorney, asked about the Cost Share Agreement with Mountain View Adventures.

Mayor Brooks reported that he will be in Laramie the second week of September to speak on behalf of the City and Old Stoney for the Wyoming Business Council Rehabilitation grant.

Meeting adjourned 7:31p.m.

Mayor Paul Brooks

(SEAL)

ATTEST: City Clerk Theresa Curren

Publish: September 19, 2024