COUNTY COMMISSIONERS

PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS AT THE COURTHOUSE IN SUNDANCE, CROOK COUNTY, WYOMING

Tuesday, October 3, 2023

8:30 o’clock a.m. Present were Chairman Fred M. Devish, Vice-Chairman Kelly B. Dennis, Member Bob Latham and County Clerk Melissa Jones.

The Pledge of Allegiance was recited to the Flag.

Bob moved to approve the minutes from September 5, 6 & 15, 2023. Kelly seconded, all ayes, motion carried.

Kelly moved to approve the BOE minutes from September 15 & October 2, 2023. Bob seconded, all ayes, motion carried.

Bob moved to approve the following resolution:

RESOLUTION NO. 2023-18

FISCAL YEAR 2024 BUDGET AMENDMENT

WHEREAS Crook County adopted the Fiscal Year 2024 Budget in accordance with the Wyoming Uniform Fiscal Procedures Act; and

WHEREAS the Board of Crook County Commissioners wishes to amend the adopted budget in accordance with the same Act; and

WHEREAS, no protests were received regarding such transfer.

NOW, THEREFORE, BE IT RESOLVED that the following budget amendments are made.

• $40,040.00 to Facilities Salary – from Unanticipated Revenues

Dated this 3rd day of October 2023

Board of County Commissioners in and for Crook County, Wyoming by Fred M. Devish, Chairman, Kelly B. Dennis, Vice-Chairman and Bob Latham, Member.

State of Wyoming }

County of Crook }

Signed or attested before me on October 3, 2023, by Fred M. Devish, Chairman, Kelly B. Dennis, Vice-Chairman, and Bob Latham, Member, Board of Crook County Commissioners in and for Crook County, Wyoming.

Melissa Jones, Crook County Clerk

Kelly seconded, all ayes, motion carried.

Kelly moved for the Chairman to sign over vehicle titles on vehicles to be sold at the County auction on October 10, 2023. Morgan will provide the Clerk’s office with names of purchasers prior to the titles being released. Bob seconded all ayes motion carried.

Bob moved to approve and for the Chairman to sign the annual Statement of Receipts and Expenditures for the period of July 1, 2022 through June 30, 2023 as per W.S. 18-3-515. Kelly seconded, all ayes, motion carried.

The following bills were presented to the Board:

Claimant-Description-Amount Allowed:

Total Wages and Cell Phone Stipend--$286,268.59;Sheridan Motor, Inc.-2023 RAM-$44,897.00;Albany County Fire District 1-1970 AMC Truck-$7,500.00;AFLAC-Insurance-$2813.20;Clerk of the District Court-Garnishment-$226.00;Col. Life & Accident Ins. Co.-Insurance-$26.40;Crook County Payroll Tax Account-Withholding & Social Security-$86,567.59;Great-West Trust Company, LLC-Deferred Compensation-$3,530.00;NCPERS Wyoming-Life Insurance-$144.00;New York Life Insurance Company-Life Insurance-$379.78;WY Department of Workforce Services-Worker’s Compensation-$6,041.11;Wyoming Retirement System-Retirement-$64,107.40;Wyoming Educator’s Benefit Trust-Health, Dental, Vision and Life Insurance-$77,093.74;21 Electric LLC-Parts & Labor-$7,827.30;A & B Business Inc-Copies-$322.12;Alsco-Shop & Courthouse Supplies-$332.09;April D. Gill-Cell Phone Reimbursement-$45.00;Architectural Specialties -Parts & Labor-$650.43;Arete Design Group-Professional Services -$1,812.34;Artistic Custom Badges Coins LLC-Badge-$95.50;AT&T Mobility-Cell Phone-$969.32;Axis Forensic Toxicology Inc -Drug Panel -$282.00;Axon Enterprise Inc -Taser 7 Certification & Supplies -$12,191.15;Bearlodge AG Supply -Seeds -$322.50;Ben Garman -Seeds -$3,165.00;Big Horn Tires Inc.-Parts & Labor-$976.84;Black Hills Chemical Co.-Courthouse Supplies-$746.67;Black Hills Energy-Electricity -$21.70;C-5 Volunteer Fire Department Inc-Cargo Truck -$28,000.00;Car-Knack Inc-Vehicle Equipment -$1,899.00;CBH Co-op-Fuel-$25,796.11;CDS Supplies -Parts-$109.14;Centurylink-E911 Telephone-$1,401.14;City of Gillette-Water-$7.50;City of Sundance-Water-$3,330.87;Collins Communications-Fire Alarm Monitoring, Parts & Labor-$1,273.84;Contractors Supply Inc -Parts-$1,720.88;Croell Inc-Road Base; PSI No Ash & Rebar -$5,753.00;Crook County Medical Services Dist.-Inmate Medical-$124.00;Crook County Treasurer-Postage-$108.88;Custom Auto & Truck-Service, Parts, Repairs -$1,988.80;Dakota Equipment Rental-Part-$26.59;Dallas Rolf-Reimbursement -$453.17;Decker’s Market-Supplies-$67.18;Dru Consulting LLC-Consulting Services -$1,350.00;Dustbusters Inc -Dust guard -$584,410.91;Employment Testing -Drug Testing -$150.00;Fence Tech Services LLC-Parts & Labor; Contract Hauling -$31,904.26;Floyds Truck Center WY-Parts-$428.00;Foothills Seed Inc -Seeds -$589.00;Forestry Supplies -Parts-$588.05;Galls LLC-Pants, cases & Insignia-$270.36;Glaxosmithkline-Vaccines -$6,944.51;Grossenburg Implement Inc.-Parts-$831.88;HDR Engineering Inc -Professional Services -$15,753.69;Hub Int’L Mountain States LTD-Insurance Endorsements -$3,627.00;Humphrey Law LLC -Court Appointed Attorney Fees-$105.00;Integritas Forum LLC-Parts-$212.46;Jeffrey Hodge-Cell Phone Reimbursement-$45.00;JW Services LLC-Contract Hauling -$23,818.17;K&K Concrete LLC-Concrete-$1,550.00;Karen’s Delivery Co-Deliveries -$84.00;Kathaleen Spencer -Mileage-$81.22;Kathleen R Allen-Mileage -$168.34;Kelly B. Dennis-Mileage-$331.43;KLH Consulting Inc-Computer Services-$19,507.29;Knecht Home Center of Spearfish LLC-Tools-$43.77;Lakeview Wash & Storage -Car Washes-$445.76;Leo Riley & Co-Audit-$10,000.00;Levi Galloway -Reimbursement -$132.49;Lubnau Law-Court Appointed Attorney Fees-$150.00;Marco Technologies LLC-Copy / Maint Fees-$65.08;Maupin Ranch LLC-Reimbursement - Fence Replacement-$25,512.50;Max Robert Masters-GIS Consulting & Mapping Contract-$3,400.00;Melissa L Jones-Cookies -$19.98;Menards - Rapid City-Lumber-$232.68;Michelle Hegge -Reimbursement-$10.00;Morgan Ellsbury-Truck Lease (July & August)-$1,100.00;Motorola Solutions, inc.-Dashcam System-$6,570.00;Northern Truck Equipment Corp-Parts & Labor -$2,292.50;Paradise Foods-Fuel-$137.82;Porterfield Electric Inc -Parts &Labor -$576.82;Powder River Energy Corp.-Electricity -$5,524.22;Powder River Heating & AC-Parts & Labor -$1,137.14;Print Mark-et-Poster & Reflective Numbers-$137.50;Quality Agg & Construction, Inc-J Base -$21,445.16;Quill Corporation -Office Supplies-$983.61;Range Telephone Cooperative Inc-Telephone-$6,918.34;Raquel Croell-County Website Maintenance-$500.00;RG Trucking-Contract Hauling -$3,696.50;Robert’s Machine & Repair-Supplies -$38.08;Roger Showman -Deployed Firemen’s Expenses-$6,848.00;Rolling Metal Sinclair-Fuel-$45.34;Runnings Supply Inc-Bulbs & Door Stops -$267.75;Saddle Tree Ranch Trucking LLC-Contract Hauling -$7,965.24;Sara Fleenor-Mileage -$35.76;Sign Solutions -Signs-$3,134.89;South Dakota LTAP-Registration -$125.00;State of Wyoming -Mainframe User Access-$38.34;Sundance Fas-Break-Window Replacement -$554.20;Sundance Hardware & Sporting Goods-Parts & Supplies-$1,123.41;Sundance Heating and Air -Parts & Labor -$580.00;Sundance Times-Ads, Legal-$2,972.48;Svoboda Trucking -Contract Hauling-$8,909.97;Sylvestri Customization -Monthly Website Maint., Graphic Design & Social Media-$600.00;The Home Depot Pro-Parts-$1,069.04;Thomson Reuters - West -Proforma Contract FY24-$10,087.19;Timberline Services Inc-Contract Hauling -$21,123.02;Tina Cote -Mileage -$60.26;Top Office Products, Inc.-Copies-$274.53;Town of Hulett-Water-$62.30;Town of Moorcroft-Water-$68.68;Tracy Motor Company-Parts & Supplies-$5,195.38;Vilas Pharmacy-Jail Meds & Supplies -$277.89;Visa-Adobe, Internet, Supplies, Medical Supplies, Travel Expenses, Jail Cable, Parts & Labor, Postage, Straight Talk-$12,952.32;Visionary Broadband-Internet Service-$977.77;W Bar Feed & Ranch Supply -Tire Repair-$64.15;Weaver Trucking -Contract Hauling -$5,984.31;Wells Plumbing & Farm Supply -Culverts-$11,559.90;Wendy Depina -Mileage -$122.48;Western Stationers-Office Supplies-$613.84;Windstream-Telephone-$160.60;WY Department of Workforce Services-Worker’s Compensation-$843.22;WY Retirement System-Firemen’s Retirement-$450.00;WY State Forestry Division -Parts-$214.91;WYDOT Motor Vehicle Division -New & Transfer Plates -$32.00;WYDOT-Financial Services-Project Expenditures-$410.94;Wyoming Educator’s Benefit Trust-Cobra VSP-$10.58;Wyoming Machinery Company-Parts & Labor-$66,044.94;Total-$1,637,096.02;

Kelly moved to allow all bills as presented. Bob seconded, all ayes, motion carried.

The following monthly collections were collected:

County Clerk $15,860.75

County Sheriff $34,854.48

Clerk of District Court $2,522.50

Circuit Court $12,307.00

Public Health (August) $6,134.86

Dan Thomas, County Assessor, Julie Altaffer, Clerk of District Court, Tammy Jundt, County Treasurer, Jeff Hodge, County Sheriff and Joseph Baron, County Attorney, were present to go over items of interest within their departments.

Melissa Jones, County Clerk: recorded 500 documents and made 326 titles, reviewed/commented on the FRTA plat for the Sand Creek Road, reviewed/commented on the CCLUP&Z Bylaws and Crook County Minor Subdivision Regulations, reviewed a special district petition and sent it on to the Assessor and DOR for review/comments and advised on another upcoming petition, completed the Clerk’s portion of the annual statement of receipts and expenditures, attended the department head meeting, all staff attended the active shooter training, Aimee and I attended a Teams meeting with WEBT, sat in on a phone conference with Alex & Matt Weatherly on the salary study, attended the Public Officer Training and WACO meetings.

Jeff Hodge, County Sheriff: Presented the jail stats, attended WACO, held the Active Shooter Training for the courthouse employees, it went well, will try to plan to hold a training yearly, working on radios, test pages with EMS with Alva tower, dealing with legislative items, hired 2 deputies, advertising for 1 dispatcher.

Joseph M. Baron, County Attorney: Juvenile Cases: 25 cases involving minors in Juvenile Court or Diversion Criminal Cases in the past month: New Cases: 53 Closed Cases: 33 Current Case Load: 128 In Court: 74. Reviewed IT Contract with KLH. Advised County Officers, represented County Assessor before CBOE and ownership issues. Advise on the enforcement of Septic System rules and state regulation and law violations. Advise various law enforcement agencies. Reviewed subdivision applications. Reviewed Zoning study contract. Completed work on Budget Item 160 budget for statewide County Attorney reimbursement from the state. Continued work on the Forest Service to discuss changes made to the FRTA Easements. Attend WACO in Casper for civil and criminal law education; and attend the legislatively required Public Officer Training concerning accountability for the expenditure and protection of public funds. Staff had active shooter training. We reviewed what we learned from the drill to improve our safety plan.

Dan Thomas, County Assessor: We are processing 56 deeds of transfer of ownership from last month. Which is 200 fewer than last year at this time. Our field crew is getting the new construction reviews completed. The CBOE deliberated about the 2023 appeal hearings. We were in attendance for the active shooter training. I attended the Department Heads’ meeting last month where we discussed active shooter training and how to fine tune our office policies on that topic. I attended WACO where I completed the required elected official training. At WACO I was nominated and elected by my peers to be the 2nd Vice President of our Assessor’s Association.

Tammy Jundt, County Treasurer: Total receipts were $1,440,913.41 and disbursements to the county, county boards, towns and schools were $2,836,600.41. In September we did 2,847 transactions. Ed Robinson came to our office and did a quick go over of the emergency handbook. The whole office attended the active shooter training. Participated in the E-recycling program. Worked on the tax rollover, balanced, printed and mailed the property tax invoices. Worked on the County Treasurer’s Abstract and submitted it to the Wyoming Department of Audit. Attended the WACO meeting in Casper last week, which included the required public officer training and discussed the new legislation being proposed with the county treasurers. I completed the Predatory Animal receipts and disbursement report. We had our tax sale - we had 6 parcels with 15 participants.

Julie Altaffer, Clerk of the District Court: Total Receipts: $6,877.62 with $2,522.50 to the County 4 new case filings 47 record searches 5 new passports and assisted 5 customers with renewal passports/photos 2 civil appeals in process I conducted many interviews and hired a new Chief Deputy, Amy Porter, who started working on September 18th. She is already certified as a passport acceptance agent, and she is starting to learn other processes within the Court. I completed an online team meeting for FCE and E-Filing. We both participated in the Active Shooter Training put on by the Sheriff’s Office, which was a very good training. I listened in via teams to the WACO meeting in Casper last week and I attended the Department Heads Meeting. I got married on Saturday and will be leaving at noon this Friday for my honeymoon. I will be out of the office for a total of 4.5 days and Tina Wood will be covering my office in my absence and working with Amy.

County Commissioners: Kelly: Conversations with different employees and constituents, attended BOE hearings, Land Use Planning meeting, Moorcroft City Council meeting and did an inspection of the haul road. Bob: Attended Fair Board meetings, WACO, Public Officer Training and Moorcroft City Council meeting, took calls on roads and cattleguard, had conversations with Morgan on such. Fred: had conversations with Larry, Morgan & Dru, attended WACO, Public Officer Training, Health Safety Committee meeting and Moorcroft City Council meeting.

Tammy Jundt, County Treasurer submitted the following monthly report of receipts and disbursements for month end September 2023:

Receipts: Property Tax $184,641.30

Sales Tax $194,178.78

Misc Receipts $907,908.96

County Auto $154,184.37

Total $1,440,913.41

Disbursements Towns $226,556.,15

County Boards/Districts $444,742.77

State & Local School $1,947,288.76

DOT/DOR/Rebate $217,394.62

Redemption $618.11

Total $2,836,600.41

Investments Wyo-Star $427,880.53 $1,487.94August Interest

Wyoming Class $3,159,341.05 $14,237.56August Interest

Mike Frolander, County Coroner was present via conference call, to discuss the idea from WCCA on a statewide, regional medical examiner.

Present for opening of the propane bids were Larry Schommer and Morgan Ellsbury. Only one bid was received, after discussion, Bob moved to approve the proposal from Blakeman Propane. Kelly seconded, all ayes, motion carried.

Dan Thomas, County Assessor, presented the following tax roll corrections & cancelations: R0001317, R0002156, R0002157, R0002158, R0002159, R0002160, P0011035, C203180100 & C942818010025. Bob moved to approve the corrections & cancelations as presented. Kelly seconded, all ayes, motion carried.

Larry Schommer, Facilities Maintenance Supervisor, gave a monthly report.

Dan Thomas, County Assessor, presented the following tax roll corrections: M0000778, M0002606, M0002607, M012364, M0013392, M0012156, M0001652. Kelly moved to approve the corrections as presented. Bob seconded, all ayes, motion carried.

Morgan Ellsbury, Road and Bridge Superintendent gave a monthly report.

Adjourned for lunch at 12:09 o’clock p.m.

1:00 o’clock p.m. Present were Chairman Fred M. Devish, Vice-Chairman Kelly B. Dennis, Member Bob Latham and County Clerk Melissa Jones.

Bonnie Stahla, Director, Crook County Library, Jasmyne Bryant, Events Coordinator, Fair/Facilities, Sara Fleenor, UW Area Educator and Carol Stutzman, Public Health Nurse gave monthly reports.

Kelly moved to make the following board appointment:

Nate Schommer-Crook County Fair Board - Unexpired Five-Year Term-expiring 12-31-2025

Bob seconded, all ayes, motion carried.

Jayna Watson, AICP RLA, County planning consultant, was present to present the Board with a questionnaire on county zoning.

Bob moved to go into executive session at 1:54 o’clock p.m. per W.S. 16-4-405(a)(ix). Kelly seconded, all ayes, motion carried.

Back in regular session at 1:59 o’clock p.m.

Tim Lyons, Planning Director gave a monthly report.

Morgan Ellsbury, Chairman, CCLUP&ZC, discussed the proposed Amended Crook County Minor Subdivision Regulations and the proposed Amended By-Laws for the Crook County Land Use Planning and Zoning Commission. A hearing date has been set for December 5, 2023, at 2:00 o’clock p.m.

Jim Geis was present to discuss land application of sewage.

Ogden Driskill was present to discuss fireworks at Devils Tower.

The meeting adjourned at 3:24 o’clock p.m.

Wednesday, October 4, 2023

8:30 o’clock a.m. Present were Chairman Fred M. Devish, Vice-Chairman Kelly B. Dennis, Member Bob Latham and County Clerk Melissa Jones.

The Pledge of Allegiance was recited to the Flag.

Josh Jundt, Resident Engineer, Wyoming Department of Transportation (WYDOT), gave an update on bridge and road projects.

Morgan Ellsbury, Road & Bridge Superintendent and Larry Schommer, Facilities Maintenance Supervisor continued their monthly reports.

Joe Wilson, Sundance City Council, was present to discuss a solid waste district. Also present were Sarah Pridgeon, Jeremy Holt, Chip Neiman, Larry Schommer, Heidi Humpal, Jeff Hodge, Morgan Ellsbury, Karla Brandenburg, Dan Blakeman, Roger Connett, Herb Denzin, Daniel Strande, Steve Dumond, Dan Thomas, Kim Pfeifle, Charlie Gulley, Jessica Halverson, Doug Leis and Joe Baron.

The following people addressed the board: Joe Wilson, Karla Brandenburg, Doug Leis, Daniel Strande, Dan Blakeman, Roger Connett and Chip Neiman.

Joe Baron and Chip Neiman discussed sewage.

Doug Leis, Deputy Fire Warden and Ed Robinson, Homeland Security County Coordinator gave their monthly reports.

Melissa Jones, County Clerk, discussed with the Board funding she received from the State in accordance with W.S. 22-14-114. It was determined a training line will be created in the election’s budget to track these funds as any not spent by December 2024 will need to be returned to the state.

Adjourned for lunch at 11:51 o’clock a.m.

1:00 o’clock p.m. Present were Chairman Fred M. Devish, Vice-Chairman Kelly B. Dennis, Member Bob Latham and County Clerk Melissa Jones.

Jeanne Whalen, Whalen Consult, Roger Connett, RER, Bridget Helms, Office Manager, CCNRD, Troy Bifulco, Vice President of Information and Technology Services, PreCorp, Chris Zoller, Zone FMO, USFS and via Teams Dru Palmer, Dru Consulting, gave updates on items of interest within their departments.

Present for the monthly KLH update via Teams, was Tom Overstreet, also present were Joe Baron, Troy Bifulco, Dan Thomas, Tim Lyons, Teresa Lang, Tammy Jundt, Julie Altaffer and Jeff Hodge.

Bob moved for the Chairman to sign a letter to BLM in response to Draft RMP for the Rock Springs RMP Revision. Kelly seconded, all ayes, motion carried.

Kelly moved for the Chairman to sign over 1 additional vehicle title on a vehicle to be sold at the County auction on October 10, 2023. Morgan will provide the Clerk’s office with names of purchasers prior to the titles being released. Bob seconded all ayes motion carried.

The meeting adjourned at 2:53 o’clock p.m. to meet in regular session on November 7 & 8, 2023 at 8:30 o’clock a.m., in the Commissioner’s Room at the Courthouse in Sundance, Wyoming.

Fred M. Devish, Chairman Kelly B. Dennis, Vice-Chairman

Bob Latham, Member Attested: Melissa Jones, County Clerk

Publish: October 12, 2023