Council

City of Sundance, Wyoming

October 3, 2023

The Town Council met this day in regular session at 7:00 p.m. in Sundance Council Chambers with Mayor Paul Brooks presiding. Roll call was taken by Mayor Paul Brooks with Council Members, Callie Hilty, Randy Stevenson, Joe Wilson and Brad Marchant present.

CONSENT AGENDA

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Consent Agenda. All Ayes, MOTION CARRIED.

James Quinlan-Customers Deposit Payable $16.64; Ray Stutzman-Customers Deposit Payable $100.00; 21 Electric-Sewer-System Repairs- $194.50; ACED Embroidery-FIremans Misc $816.00; American Safety Assoc. of Colo- Equipment & Maint $4245.00; American Tree-Parks Misc $2850.00; AT & T-Water Misc $75.23; Barco-Park Supplies $255.03; Campbell County Public Works – Garbage Gate Fee $1359.70; Caselle Inc – Computer Support $1421.00; Cogent Inc.- Sewer Generator $35,000.00; Continental Western -Fire Insurance $308.00; Croell Inc.-Street Supplies $703.12; Crook County Sheriff-PS Contract $24,937.50; Crook County Weed & Pest -Streets Wee Control $342.77; CW Waste-Garbage Gate Fee, Garbage Recycling $19,164.27; Dakota Business Center-Admin Office Supplies $63.28; Deckers-Pool Supplies, Supplies, Janitorial Supplies, Summer Rec-Misc $556.15; Design Construction0 Streets Striping $8358.00; Energy Laboratories Inc-Water Testing $452.00; Gari Gill-Travel & Training $887.82; Grossenburg Implement Inc- Parks-Vehicle Maint $41.59;Hach Company-Water CLZ supplies $738.69; Hawkins Water Treatment-Water Chlorine Supply, Pool Chemicals $1473.56;Iintrado Interactive Services Corp- $1312.49; Karen’s Delivery-Parks Supplies $24.00; Lowe Roofing of Wyo Inc-Building Roof- $451.30; Marco-Admin copy machine $290.86; Mark Hughes- Admin City Attorney Retainer $2000.00; Huskers- Garbage Fuel- 570.89; Northwest Pipe Fittings- Water Supplies $3268.39; One Call of Wyo-Water One Call $14.25; Powder River Energy-Admin-Electricity, Street Lights, Tennis Courts, Softball, Water Electricity, Sewer Electricity, Garbage Electricity, Swimming Pool, Fire Electricity, Ambulance Electricity, Parks Electricity $12,491.42; Quill-Admin Office Supplies $227.94; Range Telephone-Admin Telephone, Garbage/Landfill, Public Safety, Pool Telephone, Water Internet, Ambulance Telephone $761.04; RepMasters-Water Supplies $8364.27 Rolling Metal- Shop Gas, Shop Diesel, Garbage/Sanitation, Fire Fuel $1601.94; Security Ins Agency- Judge Bond $100.00; Servall Uniform- Admin-Janitorial $346.84; Slattery Enterprises Inc-Toilets Summer Rec, Admin-Toilet Rental $3294.42; Summit Signs and Supply Inc $60.00; Sundance Hardware-Admin-Janitorial, Water Misc, Garbage Supplies, Parks Supplies $401.02; Sundqance State Bank-Garbage-Equipment & Maint $25,245.15; The Sundance Times-Admin Advertising, Garage/Landfill Advertising $579.41; Terri Ahlers-Park Misc $15.00; Terry Everard-Parks Supplies $45.88; - Tracy Motor Comp Garbage Supplies, Streets Misc, Water Misc $548.88; Trihydro Corp-Garbage Testing $634.50; Trihydro Corp- Sewer City Engineer $2000.00; Trihydro Corp-Water 3rd Street- $3891.00; U.S. Postal Service $357.33; Vanway Trophy & Award Inc - $36.90; Visa # 5219- Admin Travel & Training, Admin Computer Support $81.99; Visible Difference-Admin Janitorial, Park Toilet Maint $1625.00; Volunteer Firemen’s Pension Fund-Fire Dept Retirement-$356.25; Western Water Consultants Inc-Water Ryan Street $1000.25; Wonderware- Water Misc., Sewer Misc., Garbage Misc $35.95; Payroll Administration, Maintenance,-Payroll $36,075.85; BC/BS-Health Insurance $14,257.25; City off Sundance-Flex Share $546.20; Dearborn Life Insurance Company-$134.40; EFTPS -$10,913.46; Great-West Trust-Deferred Comp-$1290.00; NCPERS-Life In-$128.00; Sundance State Bank-Direct Deposit- $6.26; Symetra-Long Term Disability $342.93; Wyoming Retirement System $7524.49; Wyoming Workers Compensation-$1,545.73.

TOTAL $ 249,158.98

Approve Minutes of the City Council Regular Meeting of September 5, 2023, as published. Approve the September adjustment report. Approve the September Paid Invoice report. Approve the October Unpaid Invoice Report. MOTION CARRIED (per consent agenda).

REGULAR AGENDA

UNFINISHED BUSINESS

Trihydro Update

City Engineer Michelle Sell introduced Ryan Christianson and Ted Gillanwater from Sheridan who are now working for Trihydro and will be helping with Sundance projects. Ms. Sell reported that they are moving forward with the 3rd Street Waterline Project and are coordinating surveying work with Engineering Associates. Also will be coordinating a meeting with WYDOT on Cleveland Street work. They are also looking at construction cost for four potential projects for Sundance to be ready for funding opportunities when they arise.

Wyoming Local Government Liability Pool Board Nominations

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to nominate Mayor Paul Brooks for the Municipality Position to the Local Government Liability Pool Board. All Ayes, MOTION CARRIED.

Land Use and Planning – Variance for The Dogpound Property

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to grant the variance for the Old Dog Pound Property. All Ayes, MOTION CARRIED.

NEW BUSINESS

Land Use and Planning Minutes of September 25, 2023

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve Building Permits as presented and pulling out Item A. All Ayes, MOTION CARRIED.

A. Jason Coder Used Vehicle Dealership 105 N 3rd Street

B. Doug Crisp Enclosed Porch & Deck 209 S. 21st Street

C. Ray Follum Fence 314 Oak Street

D. Ray Follum Fence 312 Oak Street

E. Four Aces 60’ x 120’ Addition 301 S. 27th Street

F. Bruce McClure 4’ x 44’ Concrete Pad 402 E. Thompson Street

G. Harry Stordahl 12’ x 24’ Concrete Pad 610 S. 5th Street

Public Hearing for Community Facilities Rehabilitation Grant for Old Stoney Rehabilitation Phase II

Hearing opened at 7:15pm. No comments or written communication received. Closed Hearing at 7:17pm.

Resolution 13, 2023 – Support Community Facilities Rehabilitation Grant for Old Stoney Rehabilitation Phase II

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to allow Mayor Paul Brooks to sign Resolution of Support for Resolution 13, 2023 RESOLUTION AUTHORIZING SUBMISSION OF APPLICATION TO THE WYOMING BUSINESS COUNCIL UNDER THE COMMUNITY FACILITY REHABILITATION GRANT PROGRAM ON BEHALF OF THE GOVERNING BODY OF THE CITY OF SUNDANCE and the associated grant application. All Ayes, MOTION CARRIED.

Letter to State Lands and Investments to Request Lower Interest Rates

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to allow Mayor Paul Brooks to sign a letter to the Wyoming State Lands and Investments Board asking to lower interest rate on SRF Loan-SW Tank Project - #DW215 from 2.5% to 1.5%. All Ayes, MOTION CARRIED.

Ordinance 2, 2023 AN ORDINANCE AMENDING ORDINANCE 8, 1986 Number of Dogs Allowed by One Home

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve Ordinance 2, 2023 with the change to read “No more than three (3) dogs in any one home or residence shall be allowed.” All Ayes, MOTION CARRIED.

Other

Norm Olsen asked about a residential property that is running a commercial business and has a semi truck and other commercial trailers parked on the property.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion to allow City Attorney, Mark Hughes, to write a letter to the guy that has formed a business on his property along the frontage road. All Ayes, MOTION CARRIED.

Kendall and Janie, Kid Prints Daycare Board Members, reported on the current status of the daycare. Kid Prints will no longer be receiving a $60,000/year funding from COVID Relief funds. The funds ended in September 2023. Plan to increase tuition prices by 5%, they would then be running on a $22,000 deficit. They have mailed out over a hundred letters asking for sponsors for 2024. Need to figure out how to increase the number of children at the daycare and at the same time making sure they are in compliance with the state. May need to look at repurposing space and adding one bathroom.

Jason Coder asked for a variance on the zoning for the empty lot where Higbees Café was at under General Business. They would like to get a used vehicle license to sell used ATVs and motorcycles.

REPORTS

Deputy Lenz, Crook County Sheriff’s Office, reported 121 calls for the month. They have been receiving several calls and dogs and would like to know how close we are to being able to start writing tickets for dogs at large, etc.

Fire Chief Gari Gill reported that he and Mac, Public Works Director, met with the air ambulance to try and figure out the best place to land. They will be meeting with the pilot that is coming on October 17th. Mr. Gill reported that they received a SCEA bottle filling station. They are down to 17 people. On November 2nd, they will find out if they receive the ARPA grant for the addition to the fire hall.

Public Works Director, Mac Erickson reported that they will have the permit to construct soon on the Ryan Street Project.

Jeremy Holt, Economic Development Board, reported that they are working with the Sundance State Bank to order $2 bills to see how much money stays in Sundance. The first grant that they went for will be awarded sometime in October.

Theresa Curren, Clerk Treasurer, reported that Jan Denzin will help balance the F66 audit. In the process of writing the application for the CFR grant for Old Stoney. Attended WAMCAT Fall Institute last week. Planning a retirement party for Tom Davis on October 18th. Asked council about being able to get a credit card machine so people can charge building permits, contractor licenses, utility deposits, landfill, etc.

Councilman Joe Wilson reported that he is on the Crook County Commissioner Agenda at 10am on October 4th to discuss landfill issues.

Councilwoman Callie Hilty asked if there was a process to vacate a street. There is an ordinance and a state statute that a person will need a Petition to Vacate and then council needs to vote on the vacation. Once the vacation is approved one side of the vacated street will then be owned by the adjacent land owners. Also, discussion on whether a drainage could be put in on City property by a landowner.

Meeting adjourned 7:37 p.m.

Mayor Paul Brooks

(SEAL)

ATTEST: City Clerk Theresa Curren

Publish: October 12, 2023