Council

City of Sundance

May 2, 2023

The Town Council met this day in regular session at 7:00 p.m. with Mayor Paul Brooks presiding.

Roll call was taken by Mayor Paul Brooks with Council Members Joe Wilson, Callie Hilty and Brad Marchant present. Council Member Randy Stevenson was excused.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Consent Agenda. All Ayes, MOTION CARRIED.

Justin Davidson-Customer Deposits Payable $73.12; 21 Electric- Parks-Maint $295.45; AT & T -Water Misc $55.25; Paul Brooks- Mayor & Council -Travel & Training $625.83; Bruce Speidel Gallery – Firemans Fund $163.24; Caselle Inc – Computer Support $1421.00; Climate Solutions- Building-New Daycare $226.15; Crook County Sheriff Service- PS-Contract $23,750.00; CW Waste-Garbage Gate Fee, Garbage Recycling $16,904.25; Dakota Business Center-Admin Office Supplies $103.13; Energy Lab $66.00; Grossenburg Implement Inc-Parks-System Repairs $356.97; Hawkins Water Treatment-Water Chlorine Supply $30.00; Wade Henderson-Travel & Training $689.97; Mark Hughes- Admin City Attorney Retainer $2000.00; Huskers-Garbage Fuel $909.65; Joe Wilson – Travel & Training $611.77; Leo Riley & Co- Audit $9200.00; Marco-Admin Copy Machine 270.48; Menards-Water Supplies $227.28; Municipal Emergency Services- Fire Equip & Maint $4128.76; Netunwired LLC-Water Scada $11,660.00; One-Call of Wyoming $3.00; Paul Brooks-Mayor Travel & Training- $345.84; Powder River Energy- Admin, Street Lights, Tennis Courts, Softball, Water, Sewer, Garbage, Daycare, Swimming Pool, Fire, Ambulance, Parks Electricity $11,750.96; Range Telephone-Admin, Fire & Ambulance, Garbage, Fire, Swimming Pool $613.77; Betty Reynolds-Cemetaries-Misc Exp $115.50; Rolling Metal-Shop Gas, Shop Diesel, Garbage, Fire- Fuel $1770.68; Sundance Extinguisher LLC-Fire Equip & Maint $298.50; Sundance Hardware- Shop, Admin Supplies $86.40; Sundance Hardware- Fire Fund $2815.00; The Sundance Times- Admin Advertising- $730.00; Theresa Curren – Travel & Training $404.79; Timberline Services-Water Supplies $225.00; Torgerson’s-Garbage CD Pit $477.61; Tracy Motor-Garbage Supplies, Streets Maint Parts, Shop Supplies Fire Dept Equip & Maint $1541.27; Trihydro Corp-Water North Booster, $600.00; Trihydro Corp- Water City Engineer $4000.00; U.S. Postal Service $337.56; Visa # 5219- Admn Travel & Training, Admin Computer Support, Admin Office Supplies, Water Travel & Training, Summer Rec Equipment $1412.44; Visa #5235- Water, Fire Fundraising, Fire Training $903.52; Visible Difference - Admin Janitorial $500.00; Volunteer Firemen’s Pension Fund-Fire Dept Retirement-$337.50; Western Water Consultants-Water Ryan Street $6700.09; Wonderware- Water Misc., Sewer Misc., Garbage Misc $34.95; Wyoming Fire Chiefs Assoc $130.00; Wyoming Assn of Fire Marshals $35.00; Wyoming Machinery $484.04; Payroll Administration, Maintenance,-Payroll $31,666.83; BC/BS-Health Insurance $12,297.85; City off Sundance-Flex $546.20; EFTPS -$9768.33; Great-West Trust-Deffered Comp-$1290.00; NCPERS-Life In-$128.00; Sundance State Bank-SKCC- $752.32; Sundance State Bank-Direct Deposit- $6.05; Symetra-Long Term Disability $328.65; Wyoming Retirement System $7222.39; Wyoming Workers Compensation-$942.06

TOTAL $175,370.40

Approve Minutes of the City Council Regular Meeting of April 4, 2023, as published. Approve the April adjustment report. Approve the April Paid Invoice report. Approve the May Unpaid Invoice Report. MOTION CARRIED (per consent agenda).

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to allow Theresa to pull out the lowest face value CD to pay off the Sundance Kids Daycare loan and using the remainder to lower the loan with the 4.13% interest. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to pass Ordinance 1, 2023 Budget 2023/2024 on its second reading. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the April 24, 2023 Land Use Committee Meeting minutes except for H. Heath Waddell application to pull for discussion. All Ayes. MOTION CARRIED.

A. Tony Barton 113 E Ryan St House

B. Tyrell Gill 817 S 6th St Fence

C. Kenneth Grubb 442 Canyon Rd Camper Garage 40’L x 16’W x 14’H

D. JoAnne Nakano 415 E Main St Fence

E. Tim Spencer 403 E Thompson St Fence

F. Steve Stahla 314 E Thompson St Building 40’L x 40’W x 12’H

G. Bruce Speidel 203 E Main St Fence

I. Ron & Penny Clark 88 N 21st St Carport 12’L x 20’W x 9’H

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to get the building location for H. Heath Waddell application marked on the sight and have the council look at it. After it is looked at and the council agrees per email, the mayor will sign the building permit. All Ayes. MOTION CARRIED.

H. Heath Waddell Cleveland St Garage/Shop 40’L x 80’W x 16’H

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion for Kenny Rathbun to work with Karla on Ron Anhorn’s possibility of hooking up to city water. All Ayes. MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion for the Mayor to sign the contract with the Sheriff’s office and the city after Mark Hughes and Joe Baron delete the wording on Joint Employee. All Ayes. MOTION CARRIED.

7:15pm 3rd Street Culvert/Bridge Replacement Public Hearing

Mark Hughes, Member of the Wyoming Highway Commission and Sundance City Resident, travels route all the time. Wholly recommends getting grant.

Closed Hearing 7:20pm

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve to pay $4,000 to help the Sundance Kids Children’s Center with their heating bill. All Ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion for Theresa and Mark to work together to revamp the Sundance Kids Children’s Center Contract. All Ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion for the Mayor to sign the contract between City of Sundance and CW Waste. All Ayes. MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve the 24 hour Beverage Permit for the Turf Bar for the Duck’s Unlimited Banquet at the Fairgrounds. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to allow the Mayor to sign the ESRI Municipal 3-year Agreement. All Ayes, MOTION CARRIED.

Department Head Reports:

Tryhidro working on scope and fee estimate on the 3rd Street/Cleveland water project. Updated the zoning map. Updating the GIS system to reflect the recent water lines that have taken place. Looking into the aerators at the lagoon.

Sheriff Jeff Hodge reported 97 calls in Sundance for April 1-27, 2023.

Mac Erickson, Public Works Director, everything is going good.

Fire Chief Gari Gill reported being at the Daycare six times testing for gas the past month. The smell barely shows on the reader. 5 life flights calls over last month and a couple vehicle accidents. Benefit brought in 184 people and a little over $18,000. Will be trying for another City/Town Capital Improvement Grant through SLIB for the requested addition to the Fire Hall. Will be helping the Emergency Management at the school. Would like to sell the Tahoe and the F250 and request getting another vehicle for travel.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to allow Fire Chief Gari Gill to get a used vehicle around $20,000-$25,000. COUNCIL MEMBER HILTY made a friendly amendment to the motion contingent on City Attorney Mark Hughes’ approval after checking statutes. All Ayes, MOTION CARRIED.

Jeremy Holt from the Economic Development Board reported that they are looking to meet with Ms. Taylor about the grants available. Have met with Kathy Lenz for help as well.

Clerk-Treasurer Theresa Curren reported that summer recreation and swimming lessons sign ups have started. Pool is going to open June 2nd. Senate File 0013 has added an entertainment portion to the Bar & Grill Liquor Licenses. Sundance currently has two licenses, but July 1, 2023, this number will increase to 4 and 07/01/2028, it will increase again by 2 so that Sundance will have 6 Bar & Grill Liquor licenses. Theresa will eblast the rest of the state to get their recommendation on the definition of entertainment.

Councilman Joe Wilson reported on legislation for public officers that make decisions on public funds, need education. It is a nonfunded state mandate. WAM has a course that can be used for certification. Joe is hoping to get education set up for the regional meeting.

Meeting adjourned 8:00 p.m.

Mayor Paul Brooks

City Clerk Theresa L. Curren

(SEAL)

Publish: May 18, 2023