County Commissioners

Dec 15, 2022

COUNTY COMMISSIONERS

PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS AT THE COURTHOUSE IN SUNDANCE, CROOK COUNTY, WYOMING

Tuesday, December 6, 2022

8:30 o’clock a.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Melissa Jones.

The Pledge of Allegiance was recited to the Flag.

After discussion, Jeanne moved to approve the following resolution:

RESOLUTION NO. 2022-26

A RESOLUTION ESTABLISHING USUAL BUSINESS HOURS

WHEREAS, per Wyoming Statute 18-3-103(b), county officers shall keep their offices open during the usual business hours of each day excluding Saturday, Sunday, legal holidays and other days established by the County Commissioners in the Crook County Handbook, Section VII and Section XII.

THEREFOR BE IT RESOLVED by the Board of County Commissioners in and for Crook County, Wyoming that the offices in the courthouse shall remain and be open from 8:00 A.M. to 5:00 P.M Monday through Friday of each week, except:

1. The offices in the courthouse shall be closed on the following legal holidays and other days:

CROOK COUNTY 2023 HOLIDAYS

January 2 New Year’s Day (observed)

January 16 Wyoming Equality Day/Martin Luther King Day

February 20 Presidents’ Day

May 29 Memorial Day

July 4 Independence Day

September 4 Labor Day

October 9 Columbus Day

November 10 Veterans Day

November 23 Thanksgiving Day

November 24 Day after Thanksgiving Day

December 25 Christmas Day (observed)

Dated this 6th day of December, 2022.

Board of County Commissioners in and for Crook County, Wyoming by Kelly B. Dennis, Chairman, Jeanne A.

Whalen, Vice-Chairwoman and Fred M. Devish, Member.

State of Wyoming }

County of Crook }

Signed or attested before me on December 6, 2022 by Kelly B. Dennis, Chairman, Jeanne A. Whalen, Vice-Chairwoman and Fred M. Devish, Member, Board of Crook County Commissioners in and for Crook County, Wyoming.

Melissa Jones, Crook County Clerk

Fred seconded, all ayes, motion carried.

Fred moved to approve the minutes from November 1, 2 and 15, 2022. Jeanne seconded, all ayes, motion carried.

Fred moved to approve the following resolution:

RESOLUTION NO. 2022-27

FISCAL YEAR 2023 BUDGET AMENDMENT

WHEREAS Crook County adopted the Fiscal Year 2023 Budget in accordance with the Wyoming Uniform Fiscal Procedures Act; and

WHEREAS the Board of Crook County Commissioners wishes to amend the adopted budget in accordance with the same Act; and

WHEREAS, no protests were received regarding such transfer.

NOW, THEREFORE, BE IT RESOLVED that the following budget amendment is made.

• $30,000.00 to the E911 Callworks line-from Unanticipated Revenues.

Dated this 6th day of December, 2022

Board of County Commissioners in and for Crook County, Wyoming by Kelly B. Dennis, Chairman, Jeanne A.

Whalen, Vice-Chairwoman and Fred M. Devish, Member.

State of Wyoming }

County of Crook }

Melissa Jones, Crook County Clerk

Jeanne seconded, all ayes, motion carried.

Jeanne moved to transfer funds as follows: Pursuant to Wyoming Statute 16-4-112, notice is given that a Resolution has been proposed to transfer the following funds. Notice is further given that a hearing of the Board of Crook County Commissioners of Crook County, Wyoming will be held on January 3, 2023, at 8:30 o’clock a.m. to consider such proposed resolution.

$14,061.60 to Code Red Grant-from Unanticipated Reserves

$18,367.00 to Sheriff Office Radios-from Unanticipated Revenues

Fred seconded, all ayes, motion carried.

After discussion, Jeanne moved to appoint Gary Anderson on behalf of HDR Engineering, Inc., as the Crook County Contract Engineer and Surveyor. Fred seconded, all ayes, motion carried.

Jeanne moved to approve a letter to Sundance State Bank to add a card to the Crook County Clerk of District Court account in the name of Julie Altaffer, remove the card in the name of Christina Wood and update the contact information on the account to Julie. Fred seconded, all ayes, motion carried.

Fred moved for the Chairman to sign 4 Service Agreements with Range for Broadband Internet. Jeanne seconded, all ayes, motion carried.

The following bills were presented to the Board:

Total Wages and Cell Phone Stipend--$238,743.41;RG Trucking-Contract Hauling-$10,739.61;AFLAC-Insurance-$2,303.65;Clerk of the District Court-Garnishment-$226.00;Col. Life & Accident Ins. Co.-Insurance-$48.07;Crook Circuit Court-Garnishment-$613.27;Crook County Payroll Tax Account-Withholding & Social Security-$69,416.57;Great-West Trust Company, LLC-Deferred Compensation-$3,510.00;NCPERS Wyoming-Life Insurance-$144.00;New York Life Insurance Company-Life Insurance-$454.78;WY Department of Workforce Services-Worker’s Compensation-$3,717.25;Wyoming Retirement System-Retirement-$51,891.86;Wyoming Educator’s Benefit Trust-Health, Dental, Vision and Life Insurance-$69,988.08;Election Judges-Meals, Salary, Mileage & School-$13,823.45;21 Electric LLC-Parts & Labor-$1,055.10;911 Supply-Uniform Shirts-$433.94;Alsco-Shop & Courthouse Supplies-$454.50;American Solutions for Business-Tax Forms & Envelopes-$132.84;April D. Gill-Cell Phone Reimbursement-$45.00;Artistic Custom Badges & Coins LLC-Plaque-$79.99;AT&T Mobility-Cell Phone-$909.81;BF Construction LLC-CAT Snow Wing Assembly-$7,500.00;Big Horn Tire Inc.-Parts, Tires-$15,412.56;Black Hills Chemical Co.-Courthouse Supplies-$187.67;Black Hills Energy-Electricity -$113.97;Blakeman Propane Inc-Propane-$1,870.04;Bomgaars-Parts & Tools-$826.94;Brannan Trucking Inc-Contract Hauling-$12,805.00;Campbell County Sheriff’s Office-Civil Service-$50.00;Carl’s Trailer Sales Inc.-Vent Replacement-$68.03;CBH Co-op-Fuel-$36,962.80;Centurylink-E911 Telephone-$1,426.37;City of Gillette-Water-$7.50;City of Sundance-Water-$1,931.29;Clear Choice Headsets & Technology LLC-Headsets-$1,318.98;Collins Communications-Parts, Labor, Fire Alarm Monitoring-$3,669.29;Communication Technologies, Inc.-Radio Repair-$297.50;Contractors Supply Inc.-Parts-$358.91;Croell Inc-Road Base-$5,737.01;Crook County Medical Services District-Prisoner Meals & Food, Inmate Medical-$11,216.04;Crook County Treasurer-Postage-$59.52;Custom Auto & Truck-Service-$304.86;Dakota Equipment Rental-Parts-$10.46;Dakota Lumber-Lumber-$2,753.92;David J Redding-Contract Hauling-$3,590.28;Day Law-Court Appointed Attorney Fees-$350.00;Decker’s Market-Supplies-$51.39;Dru Consulting LLC-Consulting Services-$6,174.52;Election Systems & Software-BOD Election Setup-$534.15;Employment Testing Services Inc-Employee Drug Testing-$334.00;Fence Tech Services, LLC-Supplies & Labor-$12,820.00;Floyds Truck Center WY-Parts-$111.76;Frontier Precision Inc-Annual Catalyst 30, ArcGIS Field Maps, Receiver, Power Bank & Antenna-$3,332.00;Galls, LLC-Uniform Accessories-$289.40;Geis Septic Tank Pumping-Port-a-Potty Maintenance-$150.00;Godfrey Break Service & Supply-Grader Chains & Rope-$3,274.48;Grimm’s Pump & Industrial Supply-Parts-$211.56;Grossenburg Implement Inc-Parts-$61.03;HDR Engineering, Inc.-Professional Services-$6,025.00;Hulett Hardware-Parts-$224.78;Humphrey Law LLC-Court Appointed Attorney Fees-$465.70;Integritas Forum LLC-Parts-$405.78;JD Power-Title book-$320.00;Jagow Enterprises Inc-Contract Hauling -$7,048.69;Jeffrey Hodge-Cell Phone Reimbursement-$45.00;JW Services, LLC-Contract Hauling-$4,429.75;K & K Concrete LLC-Courthouse Exterior Concrete-$28,377.00;Karen’s Delivery Co-Delivery Services-$18.00;Kathleen R Allen-Travel Per Diem-$82.50;Kimball Midwest-Supplies-$227.39;KLH Consulting Inc-IT Services, Training, New Phone Install Work, Computer-Facilities-$25,776.13;Lakeview Wash & Storage-Car Washes-$174.80;Larry Schommer-Meals, Salary, Mileage & School-$45.00;Marco Technologies LLC-Copy / Maint. Fee-$79.62;Max Robert Masters-GIS Consulting & Mapping Contract-$3,400.00;Melissa L Jones-Mileage & Supplies Reimbursement-$502.91;Michelle Patino-Mileage & Witness Fee-$82.00;Morgan Ellsbury-Monthly Truck Lease-$1,100.00;Motorola Solutions, Inc.-Evidence Library Storage, Body Cam Parts-$836.47;North Ridge Fire Equipment-Fire Shirts-$774.74;Northern WY Mental Health Center-County Funding-$10,000.00;Onsolve, LLC-Code Red 2022-2024-$13,414.10;Plainsman Printing, Inc-Office Supplies-$482.01;Powder River Energy Corp.-Electricity -$5,278.03;Powder River Heating & AC-Parts & Labor-$415.17;Quality Agg & Construction, Inc-J Base-$937.71;Quill Corporation-Office Supplies-$702.26;Range Telephone Cooperative Inc-Telephone-$7,045.91;Raquel Croell-County Website Maintenance-$500.00;Record Supply Inc-Parts-$245.09;RG Trucking-Contract Hauling-$16,291.69;Ringer Law, P.C.-Court Appointed Attorney Fees-$2,582.50;Robert’s Machine & Repair-Parts & Labor-$3,847.22;Rocky Mountain Fire Systems, Inc-Tires & Accessories-$2,400.00;Rolling Metal Sinclair-Fuel-$226.50;Ron Garcia-Mileage & Witness Fee-$124.75;Runnings Supply Inc-Bulbs-$161.92;Saddle Tree Ranch Trucking LLC-Contract Hauling-$28,463.40;Safeguard Business Systems-Office Supplies-$358.04;Sanofi Pasteur, Inc-Vaccine-$14,255.57;Sara Fleenor-Mileage-$235.00;Sign Solutions-Signs-$1,039.22;State of Wyoming-Archives Storage-$9.97;Stewart Trucking LLC-Contract Hauling-$1,689.85;Sundance Hardware & Sporting Goods-Parts & Supplies-$702.59;Sundance State Bank-Direct Deposit Fees-$10.11;Sundance Times-Notary Stamps, Ads, Legal-$5,112.17;Svoboda Trucking-Contract Hauling -$3,956.57;Sylvestri Customization-Website Maintenance, Campaign Material-$5,300.00;Tanayah Gutierrez-Cookies for Election Schools-$72.00;Thomas L Bennett, MD-Autopsy-$2,265.00;Thos. Y. Pickett & Co., Inc.-2nd Contract Payment-$6,000.00;Timberline Services Inc.-Contract Hauling, Jackhammer-Courthouse Steps-$41,609.58;Top Office Products, Inc.-Printer Parts & Labor, Copies-$966.20;Town of Hulett-Water-$66.30;Town of Moorcroft-Water-$67.69;Tracy Motor Company-Parts & Supplies-$5,329.30;Tritech Software Systems-Annual Maintenance Fee-$2,795.67;US Post Office-Box Rent-$140.00;Virginia Burke-Mileage-$355.63;Visa-Travel Expenses, Supplies, Dues, Postage, Straight Talk, Parts, Adobe, Trailer Mounted Speed Monitor, Jail Cable, Ads, Aladdin Internet, Pivot Bipod-$5,007.16;Visionary Broadband-Internet Service-$951.61;W Bar Feed & Ranch Supply-Tire Repair-$53.20;Wendy DePina-Mileage-$69.38;Western Stationers-Office Supplies-$616.90;Windstream-Telephone-$157.62;WY Department of Workforce Services-Worker’s Compensation-$1,276.74;WY Retirement System-Retirement -$637.50;WY State Forestry Division-Parts-$100.52;WYDOT-Financial Services-Project Expenditures-$1,349.30;Wyoming Educator’s Benefit Trust-Cobra VSP Insurance-$11.16;Wyoming Machinery Company-Labor & Parts-$3,372.23;Wyoming State 4-H Foundation-Dues-$100.00;Total-$884,503.71;

Jeanne moved to allow all bills as presented. Fred seconded, all ayes, motion carried.

The following monthly collections were collected:

County Clerk $ 13,879.25

County Sheriff $ 34,278.43

Clerk of District Court $ 2,506.96

Public Health (October) $ 5,939.49

Circuit Court $ 11,333.00

Joe Baron, County Attorney, Tammy Jundt, County Treasurer, Jeff Hodge County Sheriff and Tracey Jundt, Deputy County Assessor were present to go over items of interest within their departments.

Melissa Jones, County Clerk: Recorded 572 documents and made 226 titles. General Election went well we are still working on getting all voters voter credit and billing cities and districts for their cost share, Aimee and Michelle will do the post-election audit tomorrow. I attended the Grant Management Workshop in Cheyenne, worked on the Salary Matrix, worked on telephone/internet billings with Range, last week I had 2 groups of Sundance 7th grade Civics students come to the courthouse to learn about elections, and I traveled to Hulett to talk to the Senior Government class about the election process.

Tina Wood, Clerk of District Court: The office implemented the new computer system on November 1st. It is going very well, and we are adjusting to the change. We have had a lot of support from the Supreme Court staff. I attended the Child Support Authority, elected officials and salary committee meetings last month. I will be retiring after 32 years in the office 28 years as the elected Clerk of District Court. Thank you, Crook County, for your support. It has been an honor and a pleasure serving you.

Jeff Hodge, County Sheriff: presented the office duties report, discussed federal regulations in regard to firearms, attended the new Sheriff’s training, working on finalizing the work for the repeater on Warren Peak, got a leadership training scheduled in January.

Tracey Jundt, Deputy County Assessor: In the month of November, we advertised for two new field deputies to fill Nate and Dan’s positions. We got 5 applications from Indeed and 4 others. We interviewed 8 people. Thomas Bush was hired to start December 5, 2022, and we hired Blake Homola to start December 12, 2022. I know that Blake historically shouldn’t start until January 1, 2023, when Theresa Curren is done, and Dan moves into the Assessors position but due to current condition in the office we would like Blake to start on the 12th so I can get him set up and going before the 19th. On December 19th we have arranged for Justin McNamara from the Department of Revenue to come up and spend 3 ½ days training the new hires on field work and entering it in the system to help us out. Dan had a family emergency and at this time I have no idea when Dan will be able to return to work. By my estimate he has 19 days of vacation and sick leave currently. Theresa left on vacation Thursday December 1st and will be back the 19th. Nate was able to train Thomas on some entering data before he was done on the 2nd. I have trained Thomas on phone skills, emailing data to insurance companies and appraisers and he is taking messages for me to return on anything he can’t answer. I have taught him basic things like scanning in information and filing to help me out. Brenda Wagner is currently working in the office and is good back up when I am gone and needed. She only takes messages. I cannot train the field deputies in their area because I have never done it. Until they are temporarily certified Dan will have to be with them in the field and check all their entries. I told Dan that when he is in the office, I can teach him and will handle the rest when he is in the field training. Dan will be going to New Assessor training in January, and we will both be attending the Leadership training Jeff Hodge is putting on. The Department of Revenue will also come up when it is time to set values to help Dan with that. In November there were 119 Deeds filed not including affidavits, decrees, and judgements. That puts us at 899 for the year which is roughly 200 higher than last year currently. There was a bunch of large tract subdivisions filed the last day of November to be done before the deadline for the large new tract subdivision rules took effect. I took and passed my USPAP 7-hour course, Dan and I are both now permanently certified as of January 1st. I have requested that the new hire be approved to start on December 12, 2022, with a tentative budget amendment of $3000.

Joe Baron, County Attorney: Joe Baron: New Cases: 46 Closed Cases: 57 Current Case Load: 51 In Court: 48

times. Deputy: New Cases: 28 Closed Cases: 22 Current Case Load: 45 In Court: 4 times. We also have 26 cases involving minors in Juvenile Court or Diversion. John Starcevich left on November 4 and is handling 1 case in December. Hired two Part-Time Deputy County Attorneys Jeani Stone and DaNece Day for one job share position. I need to change to two part-time positions. Dealt with a few election issues; reviewed and prepared documents on Road 160, and reviewed final documents on Roads 807 and 21; prepared forms with the Planning Department for the Large Acreage Subdivision regulations; reviewed bond forms; reviewed the Opioid Settlements to the County for $22,482.41 and $13,238.15 for 2022; prepared for State Budget Item 160 hearing; reviewed; assisted Clerk with the telephone billing and new 5 year internet agreements with Range for a savings of $1900 per year. Also looked at least 1000 emails.

Tammy Jundt, County Treasurer: Total receipts were $4,002,436.40 and disbursements to the county, county boards, towns and schools were $3,940,489.42. In October we did 3,833 transactions. We have been busy at the counter and received a lot of property tax payments in the mail. As our deadline for the 1st half payment for property tax was November 10th. I had two groups of 7th graders come visit our office. I had one employee quit. I received eight applications, interviewed four and hired one and she will start December 19th. We sent out letters for the sales tax civil fee issue to each taxpayer who overpaid. We have written approximately 20 checks for the 80 letters sent. I attended the Employee Compensation Committee and Department Head meeting. Last year at this time I was working with what Mary had invested which was approximately 1.4 million and we made $120 the month of October. Now I have 3.4 million invested and we made $8500 this October. We had one warrant this year that on the first Monday in December was over a year old. It was cancelled as per statute 18-4-106.

County Commissioners: Jeanne: attended the following meetings: Courthouse Security meeting, Prevention meeting and Special Commissioner meeting; listened in to the Fish & Wildlife webinar regarding listing the Northern Long Eared Bat as Endangered Fred: fielded a few road questions, discussing a parking issue with the Sundance Library. Kelly: Covered some county roads.

Tracey Jundt, Deputy County Assessor presented the following tax correction: C8891801001. Jeanne moved to approve the tax correction submitted. Fred seconded, all ayes, motion carried.

Tammy Jundt, County Treasurer submitted the following monthly report of receipts and disbursements for month end November 2022:

Receipts: Property Tax $ 2,930,423.75

Sales Tax $ 171,686.87

Misc Receipts $ 778,975.01

County Auto $ 121,350.77

Total $ 4,002,436.40

Disbursements Towns $ 237,225.78

County Boards/Districts $ 624,258.28

State & Local School $ 2,714,813.73

DOT/DOR/Rebate $ 363,628.00

Redemption $ 563.63

Total $ 3,940.,489.42

Investments Sundance State Bank $ -

Wyo-Star $ 415,068.79 $ 836.49 (October Interest)

Wyoming Class $ 3,032,939.06 $ 7,672.17 (October Interest)

Morgan Ellsbury, Road & Bridge Superintendent and Larry Schommer, Facilities Maintenance Supervisor gave their monthly reports.

Jeanne moved to approve a License for Use of County Road or Property for Range on Redwater County Road No. 115. Fred seconded, all ayes, motion carried.

Fred moved to approve a FY2023 Congestion Mitigation Air Quality Program Subrecipient Agreement

Between The Wyoming Department of Transportation and Crook County for application of mag water. Jeanne

seconded, all ayes, motion carried.

The meeting adjourned at 12:05 o’clock p.m.

1:00 o’clock p.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Melissa Jones.

Sara Fleenor, UW Area Educator and Carolyn Fowler, Secretary, Crook County Fair gave monthly reports.

After discussion, Jeanne moved to make the following appointment: Wayne Jordan - Fair Board Member - five-year term. Fred seconded, all ayes, motion carried.

Tammy Jundt, County Treasurer, present a list of Cancellation of Warrants. Fred moved to accept the following cancellation:

044382 $45.00 Wendy DePina

Jeanne seconded, all ayes, motion carried.

Fred moved to approve for the Assessor’s office to hire a new employee, December 12, 2022, with some overlap and approve that a tentative budget amendment may need to happen at the end of the fiscal year. Jeanne seconded, all ayes, motion carried.

Tim Lyons, Planning Administrator gave a monthly report.

Present for the large acreage subdivision exemption hearing were Garry Davis, Tracey Jundt, Deputy County Assessor, Bob Latham, Morgan Ellsbury, chairman, CCLUP&Z, Tim Lyons, Planning Administrator and Joe Baron, County Attorney. Hearing continued to January 3, 2023, at 2:00 pm.

Doug Leis, County Fire Warden gave a monthly report.

Fred moved to approve a Grant Award Agreement Between Wyoming Office of Homeland Security and Crook County for $34,000.00. Jeanne seconded, all ayes, motion carried.

Present for the monthly IT update were Tammy Jundt, Tim Lyons, Jeff Hodge and Bob Latham and via Teams were Tom Overstreet, Soni Lampert, Kevin Kiesel and Dean Di Lello, KLH and Joe Baron.

The meeting adjourned at 4:12 o’clock p.m.

Wednesday, December 7, 2022

8:30 o’clock a.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Melissa Jones.

The Pledge of Allegiance was recited to the Flag.

Morgan Ellsbury, Road & Bridge Superintendent and Larry Schommer, Facilities Maintenance Supervisor continued their monthly reports.

Melissa Jones, Secretary, Morgan Ellsbury & Tammy Jundt, Members, Salary Committee gave a monthly report.

After discussion, the Board requested that the Committee forward the proposed Handbook to all Elected Officials and Department Heads for review before it be approved by the Board.

Fred moved to appoint Bonnie Stahla to the committee to replace outgoing member Tina Wood. Jeanne seconded all aye motion carried.

Bonnie Stahla, Director, Crook County Library and Randy Leinen, Board Member, Library Board gave a monthly report.

The meeting adjourned at 11:00 o’clock a.m.

1:00 o’clock p.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Melissa Jones.

Brenda Robbins, Sundance, Newcastle and Gillette Office Manager & Tyler Broderick, Buffalo Office Manager VOANR, Mike Grosse, District Ranger, USFS, Alycia Conroy-Davis, Supervisor, Crook County Weed & Pest gave monthly reports.

Jeanne moved to approve a Lease Agreement Between Crook County and Volunteers of America Northern Rockies. Fred seconded, all ayes, motion carried.

$15,000.00 to Sundance Law Enforcement Services (expenditure)-from Sundance Law Enforcement Services (revenue)

Fred seconded, all ayes, motion carried.

Board openings:

No applications were received for the board position for the Crook County Predatory Management District-Sportsman/Hunter position. The position will remain open until filled.

On January 4, 2023 at 1:00 o’clock p.m. the Board will make the following Board appointment:

One Weed & Pest-Area 1 Board Member – Four Year Term

One Weed & Pest-Area 5 Board Member – Four Year Term

All interested parties are encouraged to apply. Applications can be obtained from the Crook County Clerk’s Office, P.O. Box 37, Sundance, WY 82729, 307-283-1323. All applications must be submitted to the County Clerk by or before December 23, 2022 at 5:00 o’clock p.m.

The meeting adjourned at 1:55 o’clock p.m. to meet in regular session on January 3 & 4, 2023 at 8:30 o’clock a.m., in the Commissioner’s Room at the Courthouse in Sundance, Wyoming.

Kelly B. Dennis, Chairman Jeanne A. Whalen, Vice-Chairwoman

Fred M. Devish, Member Attested: Melissa Jones, County Clerk

Publish: December 15, 2022