Council

City of Sundance

November 1, 2022

The Town Council met this day in regular session at 7:00 p.m. with Mayor Paul Brooks presiding.

Roll call was taken by Mayor Brooks with Council Members Joe Wilson, Bradley Marchant and Callie Hilty present. Randy Stevenson was absent.

Mayor Paul Brooks, recognized Senator Ogden Driskill in attendance.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Consent Agenda. All Ayes, MOTION CARRIED.

Shalana Harris-Customers Deposit Payable $61.95; Sean Stouffer-Customers Deposit Payable $87.86; Association of Public Treasurers of the United States and Canada-Admin-Assn $159.00; A &T-Water $5.06; Blakeman Propane-Fire, Ambulance, Shop, Pool, Garbage/Landfill $25,466.00; Brake Supply Company Inc-Streets Maint/Parts $504.92; Campbell County Public Works-Garbage Gate Fee $1765.50; Caselle Inc-Computer Support $1421.00; Coop’s Spraying Forestry Mulching Service- Streets Weed Control $125.12; Croell Inc-Streets Supplies $103.02; Crook County-Water-Misc $1721.00; Crook County Sheriff Service $23,750.00; Crook County Weed & Pest $270.00; Curren, Theresa-Travel & Training- $230.49; CW Waste-Garbage Gate Fee, Garbage Recycling $18,540.72; Dakota Business Center Admin-Office Supplies $9.24; Decker’s Food Market-Fire Dept-Supplies, Adm Janitorial, $253.14; Energy Laboratories Inc-Water Testing $483.00; Gantz Backhoe Service-Water System Repairs $980.00; Grossenburg Implement Inc- Streets Maint. & Parts $1808.11; Hawkins Water-Chlorine Supply $40.00; Hot Iron Inc-Water AML Tank $18,323.90; Iron Horse-Garbage-Misc $3300.00; Mark Hughes- Admin City Attorney Retainer $2000.00; Joe Wilson-Mayor & Council Travel & Training $142.74; IIMC-Admin-Assn Dues $175.00; Kirby Built Sales- Parks System Repairs $1614.18; Leo Riley & Co-Admin Audit $8500.00; Marco- Admin-Copy Machine $259.68; Northwest Pipe Fittings, Inc- Water Supplies $2557.84; One-Call of Wyoming -Water One Call $23.25; Paintbrush Service’s-Toilets-Softball, Special Programs $942.87; Powder River Energy-Admin, Street Lights, Tennis Courts, Softball, Water, Sewer, Garbage, Daycare, Pool, Fire, Amb, Parks $11,994.57; Range Telephone-Admin, Fire & Ambulance, Garbage, Fire $672.15; Rapid City Journal- Admin Advertising $840.00; Rolling Metal-Shop Gas, Shop Diesel, Garbage $1447.24; Security Ins Agency -Adm Ins, Pool Ins, Water Ins, Sewer Ins. Garbage Ins, Landfill Ins $14,292.00; Security State Bank-Water AML Kid Tank $2035.99; Sundance Hardware- Shop Supplies Adm Janitorial $119.08; The Sundance Times-Admin-Advertising $618.50; Top Office Products-Adm Office Supplies $39.96; Tracy Motor-Shop Supplies, Fire Dept $220.87; Trihydro Corp- Water-AML Kid Tank $2088.00; Trihydro -Corp-Water City Engineer $2000.00; U.S. Postal Service $324.68; Visa #5235 Adm Travel & Training $499.00; Visa #5219- Admin Computer Support, WAMCAT- Admin Travel & Training $200.00; Water-Travel & Training $116.99; Visible Difference -Admin Janitorial, Park-Toilet Maint $1625.00; Volunteer Firemen’s Pension Fund-Fire Dept Retirement-$393.75; WAMCAT Adm-Travel; Western Dakota Waste Solutions Garbage-Tipping Fees $2505.72; Wonderware- Water Misc., Sewer Misc., Garbage Misc. $34.95; Wyoming Supreme Court-Civil Legal Fees-Court-Misc $10.00; Wyoming Supreme Court-Court $40.00; Payroll-Administration, Maintenance, Pool, Recreation -Payroll-29,835.63; BC/BS-Health Insurance-$10,826.50; City of Sundance-Flex-$487.90; EFTPS-$8928.70; Great-West Trust-Deferred Comp-$990.00; NCPERS-Life Ins-$112.00; Sundance State Bank-SKCC-$400.00; Sundance State Bank-Direct Deposit-$6.26; Symetra-Long Term Disability-$291.80; Wyoming Retirement System-$6451.01; Wyoming Workers Compensation-$878.02.

TOTAL $216,950.86

Approve Minutes of the City Council Regular Meeting of October 4, 2022, as published. Approve the October adjustment report. Approve the October Paid Invoice report. Approve the November Unpaid Invoice Report. MOTION CARRIED (per consent agenda).

Clerk Treasurer Theresa Curren stated a correction was needed by resolution to match the Chapter 56 Permit for the 2022 deer harvest program. The permit specified removal of up to 50 whitetail deer.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve RESOLUTION NO 15, 2022. All Ayes, MOTION CARRIED.

City Attorney Mark Hughes presented the Mayor and Council a copy of the revision he made to the zoning code regarding industrial use, as discussed last meeting.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve ORDINANCE NO 4, 2022 on the 1st reading. AN ORDINANCE AMENDING ORDINANCE NO 2, 2013, PERTAINING TO OTHER USES PERMITTED IN THE INDUSTRIAL DISTRICT. All Ayes, MOTION CARRIED.

Public Works Director Mac Erickson reported that the city fell short of receiving the ARPA funded grants. It was noted that a lot of smaller towns missed the cut. Mr. Erickson will work with Ms. Curren and Trihydro on future applications as funds become available.

Andrea Wood and Rocky Courchaine presented City Council members with information about Phase II of Old Stoney. The 3rd floor and auditorium will be renovated. A catering kitchen and restrooms will be built and 2 meeting rooms, one small and one large with a capacity of up to 200 people.

City Attorney Mark Hughes and Clerk Treasurer Theresa Curren will work on required documents to meet the grant application for Old Stoney.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve RESOLUTION NO 16, 2022, A RESOLUTION OF SUPPORT for Phase II of the Old Stoney project. And to allow the mayor to sign required documents when completed. All Ayes, MOTION CARRIED.

Jamie Jessen and Sheryl Klocker reported on Winter Fest. The event is planned for February 4, 2023. This year it will be held at the Fairgrounds. Public Works Director Mac Erickson said the City will coordinate hauling the snow.

Discussion was held regarding a vacant commercial property. No action was taken.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to accept the October 24, 2022 land use minutes as presented. All Ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve a 24hr Catering Permit for the Longhorn Bar on November 26th for Ladies Night. All Ayes, MOTION CARRIED.

Building Permits issued:

Fred Altaffer Enclosed Porch 2714 HWY 585

Thomas Engelhaupt 10 x 12 Storage Shed 115 Hi Mile Rd

Department Head Reports:

Sheriff Department reported things are going very well.

Fire Chief Gari Gill reported that the Crook County Hospital Foundation has donated a defibrillator to the Fire Department. The WYDOT grant for new radios has been reviewed. Mr. Gill said if the grant is awarded the notification will not come until January 2023. Mr. Gill is searching for other grant options on future capital improvement projects.

Mr. Gill says the Fire Hall addition will be done in two phases. The Fire Department has been doing driver training for the rigs and water flow tests on the hydrants will be done in late December if weather permits.

Public Works Director Mac Erickson reported that SRF grant funds will be offered in January. The applications will be submitted for the projects at that time. Mr. Erickson stated the 3rd Street culvert and water line project needs to be top priority.

City Engineer Karla Greaser reported she sat in on the SLIB Board meeting regarding projects that were pending grant application approval. Ms. Greaser stated it was difficult for smaller towns to compete in this round of money. She stated SRF funds will be coming available and Trihydro will be keeping track of grant funds for the City’s projects.

Clerk-Treasurer Theresa Curren reported she will be attending a Caselle training in Lander. Ms. Curren stated the corrections have been made for Pee Wee Football program as discusses last meeting.

City Attorney Mark Hughes has submitted a support letter to WYDOT for grant funding and inquired about the codification contract which was signed earlier this year.

Meeting adjourned 7:08 p.m.

Mayor Paul Brooks

Deputy Clerk Helen Engelhaupt

SEAL)

Publish: November 10, 2022