Council

City of Sundance

July 5, 2022

The Town Council met this day in regular session at 7:00 p.m. with Mayor Paul Brooks presiding.

Roll call was taken by Mayor Brooks with Council Members Callie Hilty, Bradley Marchant and Randy Stevenson present, Joe Wilson absent.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve the Consent Agenda. All ayes, MOTION CARRIED.

Stephanie Marchant-Customer Deposit Payable $36.60; American Solutions For Business-Admin Office Supplies $1124.37; AT &T-Water, Garbage, Mayor $302.39; Caselle Inc-Computer Support $1379.00; City Clerk Treasurer-Pool Misc., Admin Postage $28.59; City of Sundance -Cole 3A Well Sinking Fund $2000.00;City of Sundance-Cole Well Relocation $3000.00; City of Sundance-Recreation Fund $50,000.00; City of Sundance- Water Tank Sinking Fund -WWDC $15,000.00; Civicplus -Admin-Minicode $3780.00; CNA Surety-Admin Insurance $152.50; Croell Inc-Streets Supplies $115.44; Crook County Sheriff Service $23,750.00; Custom Auto & Truck Fire-Equip Maint $280.00; CW Waste-Garbage Gate Fee, Garbage Recycling $16,741.98; Dakota Business Center-Admin-Supplies $192.50; Dakota Equipment – Garbage C & D Pit $1680.00; Design Construction-Street Striping, Misc $6391.00; DMO-POOL-System Improvement $2896.00; Energy Laboratories Inc-Water Testing $64.00; Gage’s Gardens- Streets Flowers $926.00; Grimms Pump & Industrial Supply-Water $50.72; Grossenburg Implement Inc-Parks Equipment $60.98; Hawkins Water Treatment Water-Chlorine Supply, Pool Chemicals $3053.72; Highway Improvements Inc-Streets ARPA Funds $14,173.49; Hot Iron Inc-Water AML Tank $194,010.31; Joe Wilson-Mayor & Council Travel & Training $339.30; Kathy Lenz Travel & Training $353.34; Mark Hughes- Admin City Attorney Retainer $2000.00; Huskers DBA Sundance Travel Plaza-Garage Fuel $836.04; Karen’s Delivery Company-Pool-Misc. $17.00; Marco-Admin Copy Machine $258.98; Menards-Gillette- Parks-Maint $332.85; Northwest Pipe Fittings, Inc-Water-Supplies $1188.97; Omega Computers C/O Tom-Equip & Maint $90.10; Powder River Energy-Admin, Street Lights, $11,969.55; Quik Signs-Fire-Misc. $128.48; Quill-Admin Office Supplies $105.96; Range Telephone-Admin, Fire & Ambulance, Garbage, Public Safety $667.78; Recreation Supplys CityPool System Repairs $129.63; Rolling Metal-Shop Gas, Shop Diesel, Garbage $2011.72; Security State Bank-Water AML Kid Tank $21,556.70; Servall Uniform/Linen Co-Admin Janitorial $206.91; Servall Uniform-Admin Janitorial $158.94; Sign Solution-Streets-Signs $4160.87; Slattery Enterprises Inc-Admin-Toilet Rental, SR-Toilets $751.92; State of WY-Admin Records Management $.51; Sundance Electric Inc-Water- Elect Maint $883.64; Sundance Hardware-Shop Supplies, Pool Supplies, Admin Janitorial, Parks Toilet Maint $535.13; Sundance Volunteer Fire Dept-Fire-Misc Exp $168.15; The Sundance Times-Admin-Advertising $1054.25; Tracy Motor Co-Streets-Garbage Misc, Streets Misc, Water Misc, Fire Dept Misc $1626.44; Trihydro Corp-Sewer City Engineer, Water-AML Tank, Garbage Testing, Water Engineer & Planning $13,662.82; Trihydro Corp-Water AML Tank $3721.75; Universal Athletic LLC-SR Babe Ruth $655.99; Univeresal Athletics -SR Uniforms, SR Babe Ruth $829.00; US Postal Service-Bulk Mailing Utility Bills $296.19; Visa #5235 Admin Janitorial, SR Babe Ruth, Pool System Repairs $1762.92; Visa #5219 Admin Misc Exp, Admin Computer Support, Pool Training $411.11; Visible Difference -Admin Janitorial, Park Toilet Maint $1785.00; Volunteer Firemen’s Pension Fund-Fire Dept Retirement-$393.75; Western Foam-Streets Supplies $1550.00; Western Water Consultants Inc- Admin Econ Dev $476.00; WMS Aquatics Inc-Admin Econ Dev $12,666.81; Wonderware- Water Misc, Sewer Misc, Garbage Misc. 35.95; Wyoming Assn of Fire Marshals- Fire Travel & Training $35.00; Wyoming Machinery -Streets Maint/Parts $3283.14; Wyoming State Fireman’s Assoc-Fire Training $130.00; Administration, Maintenance-Payroll-$42,023.62; BC/BS-Health Insurance-$11,587.40; City of Sundance-Flex-$542.00; Dearborn Life Insurance Company $152.80; EFTPS-$11,747.65; Great-West Trust-Deferred Comp-$1665.00; NCPERS-Life Ins-$128.00; Sundance State Bank-SKCC-$400.00; Sundance State Bank-Direct Deposit-$7.52; Symetra-Long Term Disability-$317.45; Wyoming Retirement System-$6993.64; Wyoming Workers Compensation-$1213.35.

TOTAL $511,196.61

Approve Minutes of the City Council Regular Meeting of June 7, 2022, as published. Approve the June adjustment report. Approve the June Paid Invoice report. Approve the July Unpaid Invoice Report. MOTION CARRIED (per consent agenda).

City Engineer Karla Greaser updated the council on the Sundance Kid Tank project. The tank is ready to start filling and test.

Clerk Treasurer Kathy Lenz reported that she has not heard back on the Pickle Ball Grant application.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve RESOLUTION NO 8, 2022 REGARDING BUDGET AMENDMENT ENDING IN JUNE 30, 2022. All ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve RESOLUTION NO 9, 2022 A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN BOARD FOR A GRANT THROUGH WATER AND SEWER ARPA GRANT PROGRAM FUNDING ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF SUNDANCE FOR THE PURPOSE OF CAPITAL IMPROVEMENT PLAN-TO MAP OUT FUTURE PROJECTS AND DEVELOPMENT. All ayes. MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve RESOLUTION NO 10, 2022 A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN BOARD FOR A GRANT THROUGH WATER AND SEWER ARPA GRANT PROGRAM FUNDING ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF SUNDANCE FOR THE PURPOSE OF 3RD STREET PROJECT TO REPAIR A MAJOR LEAK OF 50,000 GALLON PER DAY AND CONNECTING THE SOUTHSIDE AND NORTHSIDE OF TOWN FOR MORE EFFICENT PRESSURE FOR FIRE SUPRESSION. All ayes. MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve RESOLUTION NO 11, 2022 A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN BOARD FOR A GRANT THROUGH WATER AND SEWER ARPA GRANT PROGRAM FUNDING ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF SUNDANCE FOR THE PURPOSE OF CLEVELAND STREET WATER SERVICE RELOCATIONS – TO RELOCATE WATER SERVICE TAPS THAT ARE LOCATED ON AN OLD 4” GALVANIZED WATER LINE. All ayes. MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve RESOLUTION NO 12, 2022 A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN BOARD FOR A GRANT THROUGH WATER AND SEWER ARPA GRANT PROGRAM FUNDING ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF SUNDANCE FOR THE PURPOSE OF RYAN STREET WATERLINE-REPLACING AND UPDATING THE ONLY BLOCK WITH OLD WATERLINES AND RECONNECTING 3 EXISTING WATER SERVICE LINES AND RESURFACING. All ayes. MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve a Malt Beverage Permit for the Sundance Rodeo Club. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED Allow the Mayor to sign an agreement with Bearlodge Engineering for survey work. All ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNTIL MEMBER HILTY SECONDED a motion to close 4th Street on Saturday July 16th at the NAPA store for a car show. All Ayes, MOTION CARRIED.

Mayor Brooks accepted a letter of resignation from Clerk Treasurer Kathy Lenz. The Mayor and Council expressed gratitude for her years of dedication and service to the City of Sundance.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to accept the June 27, 2022 land use minutes as presented. All ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve a variance for Bill Barton. The variance allows a setback change from 25 feet to 10 feet due to landscaping issues. All ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve a catering permit for the Josh McLaughlin Benefit. All ayes, MOTION CARRIED.

Building Permits issued:

James Keller Concrete Pad & Pergola 26 Hwy 585

Jerry Mignery Retaining Wall & Fence 118 W Lincoln St

Riley Thaman Sign 2714 E Cleveland St

Skye Seeley Sign 26 Hwy 585

Joe Wilson Covered Patio 729 Theater Rd

Jessica Sanford Home & decks 124 High Mile Rd

Department Head Reports:

Crook County Sheriff reported 78 calls for the month.

Fire Chief Gari Gill will open a savings account with funds available in his budget. The department will continue to do fund raisers as needed.

City Engineer Karla Greaser stated it has been a pleasure working with Clerk Treasurer Kathy Lenz and wished her the best.

Mayor Brooks, City Council Members and Department Heads acknowledged Clerk Treasure Kathy Lenz contributions to the City which will be greatly missed.

Meeting Adjourned 7:13 p.m.

Mayor Paul Brooks

Deputy Clerk Helen Engelhaupt

SEAL)

Publish: July 14, 2022