Council

April 5, 2022

The Town Council met this day in regular session at 7:00 p.m. with Mayor Paul Brooks presiding.

Roll call was taken by Mayor Brooks with Council Members Joe Wilson, Callie Hilty, Bradley Marchant and Randy Stevenson present.

Proclamations: Mayor Brooks signed two proclamations recognizing NATIONAL LIBRARY WEEK and CHILD ABUSE AWARENESS AND PREVENTION MONTH

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Consent Agenda. All Ayes, MOTION CARRIED.

M & M Cabinet Making-Customer Deposits Payable-$31.92; James or Korri Reed-Customers Deposit Payable-$52.58; Gus Vanpelt-Customers Deposit Payable-$50.00; AT & T-Water, Garbage, Mayor-$445.51; Brad Frazier- Sewer Training-$193.60; Caselle Inc-Computer Support-$1379.00; Casper College-Fire Travel & Training-$563.88; City Clerk Treasurer-Admin Postage-$7.40; Climate Solutions-Building Daycare-$212.24; Crook County Sheriff Office-Sheriffs Contract-$23,750.00; CW Waste-Garbage Gate Fee, Garbage Recycling-$16,283.05; Dakota Business Center-Admin Office Center-$223.87; Deckers Food Market-Fire Dept Misc., Admin Janitorial-$90.75; Energy Laboratories Inc-Water Testing-$62.00; Hartl Electric-Street Light Maint.-$802.33; Hawkins Water Treatment-Water Chlorine Supply-$35.00; Hot Iron Inc-Water AML Tank-$17,349.98; Hot Iron Inc-Water System Repairs-$4269.30; Mark Hughes-Admin City Attorney Retainer-$2000.00; Huskers-Garbage Fuel-$177.89; International Code Council Inc-Fire Training-$19.00; Karen’s Delivery Comp-Streets Misc-$18.00; Kathy Lenz-Travel & Training-$342.30; Leo Riley & Co-Admin Audit-$7700.00; Marco-Admin Copy Machine-$273.00; Menards-Admin Building-$681.39; One-Call of Wyoming-Water One-Call-$25.75; Paul Brooks-Mayor Travel & Training-$310.05; Powder River Energy Corp- Admin, Street Lights, Tennis Courts, Softball, Water, Sewer, Garbage, Daycare, Pool, Parks -$11,136.99; Range Telephone-Admin, Fire & Ambulance., Garbage, Public Safety-$668.57; Rolling Metal-Shop Gas, Shop Diesel, Garbage, Fire-$1245.90; Safeguard Business Systems-Admin-Office-Admin Office-$331.63; Secure Instant Payment LLC-Water, Sewer, Garbage-$34.95; Security State Bank-Water-AML Kid Tank-$1927.78; Servall Uniform/Linen Co-Admin Janitorial-$134.98; Street Décor Inc-Street Banners-$305.00; Summit Signs-Street Supplies-$135.00; The Sundance Times-Admin, Garbage Advertising-$871.00; Town of Moorcroft-Garbage Landfill -$465.01; Tracy Motor Co-Shop Supplies-$57.46; Trihydro Corp-Sewer Engineer-$2000.00; Trihydro Corp-Water AML Tank-$793.00; US Postal Service-Bulk Mailing-$347.83; Visa #4469-Fire Equipment, Admin Misc Exp, Summer Rec Special Programs, Sewer Training-$1611.38; Visa #1466-Admin Misc Exp, Admin Computer Support, Water Supplies-$2239.97; Visible Difference-Admin-Janitorial-$500.00; Volunteer Firemen’s Pension Fund-Fire Dept Retirement-$356.25; Joe Wilson-Mayor & Council Training-$310.05; Wyoming State Firemen’s Assoc-Fire Training-$75.00; Administration, Maintenance-Payroll-$26,071.15; BC/BS-Health Insurance-$9796.60; City of Sundance-Flex-$466.90; EFTPS-$8042.38; Dearborn -Life Ins-$146.40; Great-West Trust-Deferred Comp-$1465.00; NCPERS-Life Ins-$112.00; Sundance State Bank-SKCC-$400.00; Sundance State Bank-Direct Deposit-$6.05; Symetra-Long Term Disability-$284.35; Wyoming Retirement System-$6301.7; Wyoming Workers Compensation-$814.58;

TOTAL $156,804.69

Approve Minutes of the City Council Regular Meeting of March 1, 2022, as published. Approve Minutes of the City Council Special Meeting of March 28, 2022. Approve the March adjustment report. Approve the March Paid Invoice report. Approve the April Unpaid Invoice Report. MOTION CARRIED (per consent agenda).

City Engineer Karla Greaser updated the council on the Sundance Kid Tank project. Ms. Greaser reported the timeline to complete the SKT project will be in July. Public Works Director Mac Erickson and Clerk Treasurer Kathy Lenz expressed concern with the project running over into next year’s budget. Ms. Greaser also presented a workorder from Trihydro for engineering services for the North Booster Improvement Project.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve a workorder with Trihydro for professional engineering and permitting services to not exceed $11,836.00 for the North Booster Improvement Project. All ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve ORDINANCE 1, 2022-AN ORDINANCE AUTHORIZING THE CONTINUATION OF THE 1% EXCISE TAX PURSUANT TO WYOMING STATUTE 39-15-204(a)(I), - SECOND READING. All Ayes, MOTION CARRIED.

Clerk Treasurer Lenz presented the mayor and council with the 2022-2023 proposed budget for their review.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve ORDINANCE 2,2022-AN ORDINANCE APPROPRIATING MONEY FOR THE 12 MONTH PERIOD BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023-FIRST READING. All ayes. MOTION CARRIED.

The Turf Bar presented two Catering Permits before the council: Fire Department Chili Dinner-April 30, 2022 and Old Stoney/Todd Kahler-May 7, 2022.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve the Turf Bar catering permits. All ayes, MOTION CARRIED.

Discussion was held concerning Free Landfill/Transfer Station Coupons that are printed on the back of garbage customers May utility bill. Garbage customers will be allowed to bring items to the transfer station FREE for 1 day only. The coupon is good through the month of June. Large projects need pre-approval, and no commercial dumping of tires will be allowed.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve the Free Landfill Coupons. All ayes, MOTION CARRIED.

Clerk Treasurer Lenz reported that the Sundance Chamber of Commerce is planning on hosting movie night several times during the summer at the Sundance Square. They also have plans for vendors to set up around the park and non-profits to sell movie treats out of the concession stand.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to allow Non-Profit Organizations to use the concessions area free of charge. All ayes, MOTION CARRIED.

City Attorney Mark Hughes presented the Mayor and Council with a draft of Ordinance 3, 2022-An Ordinance regulating the drilling of and maintenance of water wells within the city limits. Discussion was held concerning the need for this ordinance.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve ORIDNANCE 3, 2022-AN ORDINANCE REGULATING THE DRILLING OF AND MAINTENANCE OF WATER WELLS WITHIN THE SUNDANCE CITY LIMITS, SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE-FIRST READING. All ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to appoint Council member Joe Wilson as the official voting delegate at the 2022 WAM Summer Convention and Mayor Paul Brooks as the alternate delegate. All ayes, MOTION CARRIED.

Discussion was held regarding an Official Clean Up Day for the City of Sundance including the creek, pond and street right aways. The schools will be contacted to see if the students would like to participate.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to allow Clerk Treasurer Lenz to work on the details and report at the May council meeting. All ayes, MOTION CARRIED.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion to accept the March 28, 2022, land use minutes as presented. All Ayes, MOTION CARRIED.

Building Permits issued:

Crook County Facilities New Shed 1001 Fairgrounds Loop

Crook County School District New Shed Lot 2 of Fairgrounds Loop

Nick Kaminiski New Shed 806 S. 5th Street

Jill Keller LED flashing sign 26 Hwy 85

Chase Santille New Fences 10 E. Alden Street

Crook County Sheriff Jeff Hodge reported 130 calls for the month.

City Attorney Hughes asked the council for direction on the extension of an easement agreement with Wyatts.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBERWILSON SECONDED a motion for Mr. Hughes to negotiate with the property owner. All ayes, MOTION CARRIED.

Meeting Adjourned 8:10 p.m.

Mayor Paul Brooks

SEAL)

Clerk Treasurer Kathy A. Lenz, MMC

Publish: April 14, 2022