City Council

City of Sundance, Wyoming

January 4, 2022

The Town Council met this day in regular session at 7:00 p.m. with Mayor Paul Brooks presiding.

Roll call was taken by Mayor Brooks with Council Members Joe Wilson, Callie Hilty, Brad Marchant present. Randy Stevenson, present by phone.

Mayor Brooks presented the council members with the recommended 2022 appointments: Brad Marchant-Acting Mayor in the absence of Mayor Brooks, Sundance Times-Official Newspaper, Kathy Lenz-City Clerk Treasurer/Emergency Management Coordinator, Mac Erickson-Public Works Director/Zoning Code Official, Mark Hughes Law Office-City Attorney, Gari Gill-Fire Chief. City Engineer-Trihydro-Karla Greaser. Committee Members: Housing Authority Members-Kristy Ulmer-Manager, Marie Reed, Cassie Stark, Cindy Waller, Arna Montgomery, Wendy Kipp, Sue Fuhrman and Evergreen Management Services, Spearfish-SD. Land Use Planning Commission Members-Amanda Miller-Chairman, Lonnie Galloway, Trevor Keyworth and Mark E Hughes. Recreation Board Members-Andrea Humphrey, Shelby Gill, Jill Mackey, Rowdy Dowdy, Heidi Mills and Reggie Gaylord. Clarenbach Park Committee-Cheryl Wales, Sally Rogers and Debbie Davis. Crook County Promotion Board-Steve Lenz. Community Development Loan Board-Charlie Jones and Cindy Lambert. Economic Development Board-Andy Miller, Brent Fowler, Curt Williamson, Dan Fairbanks, Roger Connett, Stephanie Pribilske and Trey Hendrickson.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve the appointments as read. All ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Consent Agenda. All ayes, MOTION CARRIED.

AINSWORTH-BENNING CONST STREETS-CENTRAL PARK $10,461.49; AT&T WATER-MISC, GARBAGE-TELEPHONE, MAYOR-MISC $176.79; BRAKE SUPPLY COMP INC STREETS-MAINT-PARKS $905.70; CAMPBELL COUNTY PUBLIC WORKS GARBAGE-GATE FEE $715.20; CASELLE INC. COMPUTER SUPPORT $1379.00; CASPER COLLEGE FIRE-TRAINING $435.00; CASSIDY SEED & FEED CEMETARIES-SUPPLIES $257.50; CITY CLERK TREASURER ADM-POSTAGE, ADM-MISC $64.87; CITY OF SUNDANCE-RETAINAGE STREETS-CENTRAL PARK $6106.37; CROELL INC STREETS $483.28; CROOK COUNTY-SHERIFF SERVICE AGREEMENT $23,750.00; CW WASTE GARBAGE-GATE FEE, GARBAGE RECYCLING $16257.25; DAKOTA BUSINESS CENTER ADM-OFFICE SUPPLIES $143.69; DECKER’S FOOD MARKET FIRE DEPT-MISC $5.85; DEPT OF FIRE PREVENTION & ELECTRICAL SAFETY FIRE-TRAINING $348.63; ENERGY LABORATORIES INC. WATER-TESTING $44.00; FLOYD’S TRUCK CENTER-GILLETTE WY SEWER-EQUIP & MAINT $2836.61; HARTL ELECTRIC PARKS-SYSTEM REPAIRS $738.20; HARTL ELECTRIC GARBAGE-TRANS STATION MAINT $2747.84; HARTL ELECTRIC BUILDING-MAINT $389.80; HAWKINS WATER TREATMENT WATER-CHLORINE SUPPLY $40.00; HOT IRON WATER-AML KID TANK $312,030.93; MARK HUGHES ADM-CITY ATTORNEY RETAINER $2000.00; HUSKERS DBA SUNDANCE TRAVEL CENTER GARBAGE-FUEL $140.19; INTERNATIONAL ASSOC. OF ARSON INVETIGATORS FIRE-TRAINING $100.00; NICK KAMINSKI PS-DEER HARVEST $1032.90; MARCO ADM-COPY MACHINE $273.00; MENARDS-GILLETTE SHOP-SUPPLIES $357.10; MES FIRE-MISC $316.67; NORRIS DESIGN WBC-CENTRAL PARK $5048.60; NORTHWEST PIPE FITTINGS, INC WATER SUPPLIES 6412.18; PERFECT WAVE PROD. ADM-MISC EX $15,312.00; QUILL ADM-OFFICE SUPPLIES $56.98; POWDER RIVER ENERGY CORP ADM, STREET LIGHTS, TENNIS COURTS, SOFTBALL, WATER, SEWER, GARBAGE, DAYCARE, POOL, FIRE, AMBULANCE, PARKS $10,564.68; RANGE TELEPHONE ADM, FIRE, GARBAGE/LANDFILL, PUBLIC SAFETY, AMBLANCE $675.41; ROLLING METAL AUTO LLC SHOP-GAS, SHOP-DEISEL; GARBAGE/SANITATION, FIRE-FUEL $1128.50; IRON HORSE STREETS-MAINT/PARKS $660.00; SECURE INSTANT PAYMENTS LLC WATER, SEWER, GARBAGE, MUNICIPAL COURT-MISC $45.95; SECURITY STATE BANK-WATER-AML KID TANK $34,670.10; SERVALL UNIFORM/LINEN CO ADM-JANITORIAL $134.98; SUMMIT SIGNS AND SUPPLY INC. SUMMIT SIGNS AND SUPPLY INC $67.50; SUNDANCE ELECTRIC INC SEWER SYSTEM REPAIRS, WATER-AML KID TANK, BUILDING-DAYCARE, WATER-ELECT MAINT $8828.99; SUNDANCE HARDWARE & SPORTING GOODS SHOP-SUPPLIES, ADM-JANITORIAL, DAYCARE, CENTRAL PARK $289.38; SUNDANCE HARDWARE & SPORTING GOODS LLC FIRE-SUPPLIES $68.85; THE SUNDANCE TIMES ADM-ADVERTISING $631.00; TRACY MOTOR COMP SHOP-SUPPLIES $90.87; TRIHYDRO WATER-AML KID TANK, GARBAGE TESTING, ADM ENGINEER $ $36,470.44; US POSTAL SERVICE-BULK MAILING $346.98; VISA #469 PARK-SUPPLIES, WATER-MISC EXP, FIRE-TRAINING $359.74; VISA #1466 ADM-MISC, ADM-COMPUTER SUPPORT, ADM-TRAVEL & TRAINING, MAYOR & COUNCIIL-MISC EXP, CENTRAL PARK SUPPLIES $942.27; VISIBLE DIFFERENCE ADM-JANITORIAL $500.00; VOLUNTEER FIREMEN’S PENSION FUND FIRE DEPT-RETIREMENT $281.25; WYOMING ASSN OF MUNICIPALITIES ADM-TRAVEL & TRAINING, MAYOR-TRAINING $690.00; WYOMING ASSN OF RURAL WATER SYSTEMS WATER-TRAVEL & TRAINING $450.00; ADMINSTRATION, MAINTENANCE, PUBLIC SAFETY, POOL, RECREATION-CITY DEPARTMENTS PAYROLL $27805.59; BLUE CROSS BLUE SHIELD $13,165.25; CITY OF SUNDANCE FLEX SHARE $533.60; DEARBORN LIFE INSURANCE COMP $146.40; EFTPS $8581.37; GREAT WEST TRUST COMP LLC-DEF COMP $1565.00; HEALTH SMART BENEFIT SOLU $128.00; SSB-DIRECT DEPOSIT $6.05; SSB-SKCC $400.00; SYMETRA LIFE INS COMP $311.51; WYOMING RETIREMENT SYSTEM $6868.06; WYO WORKERS COMP $881.25. TOTAL $ 569,656.59

Approve Minutes of the City Council Regular Meeting of December 7, 2021 as published. Approve the December adjustment report. Approve the December Paid Invoice report. Approve the January Unpaid Invoice Report. MOTION CARRIED (per consent agenda).

City Engineer Karla Greaser updated the council on the Sundance Kid Tank project. Some of the electrical work has been done, getting the pumps going in the pumping station.

Mayor Brooks stated that an addendum to covenants in Sundance View Estates has been made and filed at the Crook County Courthouse.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve the updated zoning change in SUNDANCE VIEW ESTATES, PHASE 1, LOTS 1,2,3,4 and 5 of BLOCK 1, from Commercial to Low Density Residential. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Winter Festival to use council chambers for registrations and correspond with Public Works Director, Mac Erickson for street closures. All Ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve RESOLUTION # 1, 2022-OFFICIAL DEPOSITORY. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve RESOLUTION #2, 2022-INVESTMENT POLICY. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve RESOLUTION #3, 2022-REVISED CITY FEES & RATE SCHEDULES. All Ayes, MOTION CARRIED.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve the Pledgee Agreement Renewal. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the City’s mileage rate to match the IRS standard mileage rate of 58.5 cents per mile for 2022. All Ayes, MOTION CARRIED.

Discussion was held on the Land Use Committee Meeting minutes from December 27, 2021.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to accept the land use minutes as presented, with item A including wordage that states: water and sewer must be provided to the subdivided lot, by the owner in the event that subdivided lot is built upon or sold. All Ayes, MOTION CARRIED.

Building Permits issued:

James Wood Preliminary Plat 21st Street

Janice Glover 6’ fence E Main St

Justin Wood Preliminary Plat West Main St

A public hearing was opened at 7:15 for a liquor license application from David Stewart DBA Uncle Louies and a zone change at 809 Industrial Ave.

No comments were heard. Public hearing closed at 7:20 p.m.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve the zoning change request from high density residential back to industrial for one lot at 809 Industrial Avenue. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the liquor license for David Stewart DBA Uncle Louies. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to move into executive session to discuss a legal agreement. All Ayes, MOTION CARRIED.

Meeting adjourned for executive session 7:22 p.m.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to come out of executive session 7:32 p.m. All Ayes, MOTION CARRIED.

Department Head Reports:

Crook County Sheriff reported 119 calls for the month.

Fire Chief Gari Gill reported Sundance Electric has donated material and labor for new lighting at the fire hall. He extends sincere thanks on behalf of the department.

City Engineer Karla Greaser thanked the City Council for the appointment for the year. She says Sundance is a great group to work with.

Mayor Paul Brooks

SEAL)

Deputy Clerk Treasurer Helen Engelhaupt

Publish: January 13, 2022