COMMISSIONERS

PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS AT THE COURTHOUSE IN SUNDANCE, CROOK COUNTY, WYOMING

Tuesday, November 2, 2021

8:30 o’clock a.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Linda Fritz.

The Pledge of Allegiance was recited to the Flag.

Fred moved to approve the minutes from October 5, 6 & 8, 2021. Jeanne seconded, all ayes, motion carried.

Fred moved to approve the following resolution:

RESOLUTION NO. 2021-17

FISCAL YEAR 2022 BUDGET AMENDMENT

WHEREAS Crook County adopted the Fiscal Year 2022 Budget in accordance with the Wyoming Uniform Fiscal Procedures Act; and

WHEREAS the Board of Crook County Commissioners wishes to amend the adopted budget in accordance with the same Act; and

WHEREAS, no protests were received regarding such transfer.

NOW, THEREFORE, BE IT RESOLVED that the following budget amendments are made.

FROM: Unanticipated Revenues to the following:

• $12,800.00 to the County Attorney Computer Line

• $27,803.86 to the Pine Haven Fire 2021 Line

• $71,518.43 to Deployed Firemen Expenses

• $18,050.00 to Fire Fund Donations

• $1,400.00 to Federal Grants-MCH Emergency Preparedness Grant

• $1,920.13 to Supreme Court Jail Funding for Tech

Dated this 2nd day of November, 2021

Board of County Commissioners in and for Crook County, Wyoming by Kelly B. Dennis, Chairman, Jeanne A.

Whalen, Vice-Chairwoman and Fred M. Devish, Member.

State of Wyoming }

County of Crook }

Signed or attested before me on November 2, 2021 by Kelly B. Dennis, Chairman, Jeanne A. Whalen, Vice-Chairwoman and Fred M. Devish, Member, Board of Crook County Commissioners in and for Crook County, Wyoming.

Linda Fritz, Crook County Clerk

Jeanne seconded, all ayes, motion carried.

Fred moved to approve a Memorandum of Understanding With Not For Profit Service Providers between Crook County and Northern Wyoming Mental Health Center, Inc. Jeanne seconded, all ayes, motion carried.

Fred moved to approve a Commercial Lines Coverage Review with HUB International. Jeanne seconded, all ayes, motion carried.

Jeanne moved to approve a License for Use of County Road or Property for Range Telephone on Government Valley Road No. 249. Fred seconded, all ayes, motion carried.

Jeanne moved to approve the following Disclosure Statements for Investment of Public Funds: Lonny Bossman, Carolyn Fowler, Terri Johnson, Elizabeth S. Kreuter, Randy Leinen, Jill A. Mackey, Mary Farnsworth, Criss Neiman, Peggy Boardman, April Gill, Richard R. Sackett and Jeff Hodge. Fred seconded, all ayes, motion carried.

Fred moved to accept the withdrawal of application for a County Malt Beverage permit from DTO, LLC da Twisted Pistol Saloon. Jeanne seconded, all ayes, motion carried.

Jeanne moved to amend the Change Order between Crook County and HDR Engineering, Inc. that was approved in March 2021, to reflect the 2021 Hourly Billing Rates. Fred seconded, all ayes, motion carried.

The following bills were presented to the Board:

Claimant-Description-Amount Allowed:

Total Wages and Cell Phone Stipend-$226,212.41;AFLAC-Insurance-$2,466.93;Blue Cross Blue Shield of Wyoming-Health Insurance-$66,858.00;Clerk of the District Court-Garnishment-$413.00;Col. Life & Accident Ins. Co.-Insurance-$48.07;Crook County Payroll Tax Account-Withholding & Social Security-$67,215.21;Delta Dental of Wyoming-Dental Insurance-$2,656.00;Great-West Trust Company, LLC-Deferred Compensation-$2,180.00;NCPERS Wyoming-Life Insurance-$160.00;New York Life Insurance Company-Life Insurance-$607.96;VSP-Vision Insurance-$724.60;WY Department of Workforce Services-Worker’s Compensation-$9,161.78;Wyoming Retirement System-Retirement-$51,507.72;Wyoming Educator’s Benefit Trust-Life Insurance-$223.08;A & B Business Inc-Copy Charges-$556.04;Alsco-Shop & Courthouse Supplies-$301.07;American Welding & Gas, Inc.-Helmet-$325.67;April D. Gill-Cell Phone Reimbursement-$45.00;AT&T Mobility-Cell Phone-$310.01;Beulah Fire Department-Fuel Reimbursement-$139.99;Big Horn Tire Inc.-Tires & Batteries-$7,460.39;Black Hills Chemical Co.-Courthouse Supplies-$778.19;Black Hills Energy-Electricity -$23.56;Blakeman Propane Inc-Tank Repair, Propane-$1,560.77;Brannan Trucking Inc-Contract Hauling -$10,212.50;Carl’s Trailer Sales Inc.-Install Flatbed-$3,167.00;Carol Stutzman-Fuel-Monthly Clinic-$20.00;Cassidys Seed & Feed-Mix Seed-$257.50;CBH Co-op-Fuel-$23,513.48;CCAW-Annual Clerk’s Association Dues-$300.00;Centurylink-E911 Telephone-$1,089.56;Cheryl Chitwood-Mileage-Jury Selection Assist-$62.72;City of Gillette-Water-$6.50;City of Sundance-Water-$1,639.92;Clerk of District Court-Court Fees-$50.00;Colin Shamion Trucking-Contract Hauling -$595.51;Collins Communications-Fire Alarm Monitoring, Vehicle Chargers-$323.13;Contractors Supply Inc.-Grease Gun, Blade-$235.02;Crook County Medical Service Dist.-Prisoner Foods & Meals-$5,101.70;Crook County Natural Resource District-County Funding-$13,750.00;Crook County Treasurer-Postage-$775.89;Custom Auto & Truck-Labor, Parts, Services-$4,242.04;Decker’s Market-Supplies-$44.00;Fence Tech Services, LLC-Cattle Guards-$3,738.00;Ferguson-Part-$717.21;Firesteel Well Service Inc-Spread Water-$2,572.50;Fisher Sand & Gravel-Base Course-$4,044.38;Floyds Truck Center WY-Fuel Tank, Lens Lamp Marker-$1,296.89;Glaxosmithkline-Vaccine-$755.80;Grossenburg Implement Inc-Parts-$125.64;HDR Engineering, Inc.-Arch Creek Bridge Replacement-$5,750.00;Humphrey Law LLC-Court Appointed Attorney Fees-$843.30;Jagow Enterprises Inc-Contract Hauling -$25,578.52;Jeffrey Hodge-Cell Phone Reimbursement-$45.00;Judicial Dialog Systems-Judicial Dialog Case Management Software-$6,000.00;JW Services, LLC-Hauling Coal-$1,054.73;K & K Concrete LLC-Courthouse Sidewalk Labor-$965.00;Kathleen R Allen-Prevention Booth Rentals-$60.00;Knecht Home Center of Spearfish LLC-Parts-$409.16;Kyle Shamion Trucking-Contract Hauling -$605.82;Lakeview Wash & Storage-Car Washes-$101.65;Larry Steele-Fence Removal & Reset-$2,113.60;Lily’s Garage-Oil Changes & Inspection-$446.68;Marco Technologies LLC-Copy / Maintenance Fee-$75.29;Mary Kuhl-Benefits Reimbursement-$30.38;Matthew Bender & Co., Inc-WY Code 2021 Citator-$184.10;Max Robert Masters-GIS Consulting & Mapping Contract-$3,400.00;Melissa L Jones-Mileage-$36.85;Merck Sharp & Dohme Corp.-Vaccine-$4,690.38;Misty Nuzum-Meals & Mileage-$139.59;Pamela K McMahon-Appeal Transcripts-$1,696.50;Paradise Foods-Fuel-$107.61;Pfizer Inc-Vaccine-$1,401.23;Powder River Energy Corp.-Electricity -$4,874.98;Prairie Auto Parts-Map Sensor-$59.84;Pro River Tech-Computer Services-$9,912.20;Quadient Leasing USA Inc-Postage Machine Lease-$403.02;Quality Agg & Construction, Inc-J Base-$121,732.03;Quality Hardware & Supply -Hardware-$43.00;Quik Signs-Signs-$523.54;Quill Corporation-Office Supplies-$776.78;Range Telephone Cooperative Inc-Telephone -$7,180.73;Rasmussen Mechanical Services, Inc.-Controller & Module-$1,159.23;Redwater Welding-Cattle Guards-$38,200.00;Retractable Technologies Inc-Needles-$264.00;RG Trucking-Contract Hauling -$616.93;Rolling Metal Sinclair-Fuel-$118.51;Saddle Tree Ranch Trucking LLC-Contract Hauling -$3,468.77;Safeguard Business Systems-Property Tax Invoices-$731.12;Sanofi Pasteur, Inc-Vaccine-$13,910.94;Sara Fleenor-Mileage-$218.84;Scott Peterson Motors Inc-Repairs-$114.64;Shamion Trucking-Contract Hauling -$609.60;Sign Solutions-Signs-$1,886.31;Source Management Inc-Office Supplies-$958.32;State of Wyoming-Archives-$2.79;Stewart Trucking LLC-Contract Hauling -$5,233.17;Sundance Electric Inc-Parts & Labor-$1,960.54;Sundance Hardware & Sporting Goods-Parts & Supplies-$520.22;Sundance State Bank-Direct Deposit Fees-$10.39;Sundance Times-Ads, Legal, Subscriptions-$1,421.20;Sylvestri Customization-Monthly Website Maint. Graphic Design & Social Media-$600.00;Thomson Reuters - West-West Proflex 2021 Subscription-$9,187.52;TMS South-Lavatory Valve, Washer, Extension Kit-$3,041.20;Tongue River Communications-Jail Cable -$91.00;Top Office Products, Inc.-Office Supplies-$93.70;Tower Valley Ag Supply-Fuel, Supplies-$69.50;Town of Hulett-Water-$60.30;Town of Moorcroft-Water-$66.72;Tracy Motor Company-Parts & Supplies-$3,275.73;US Post Office-Box Rent, Box Drill Out & Key-$131.00;Vilas Pharmacy-Jail Meds, Office Supplies-$207.87;Visa-Travel Expenses, Sight, Dues, Supplies, Cell Phone, Postage, Repairs, Adobe-$4,016.38;Visionary Broadband-Internet Service-$931.87;Vortex Optics-Binoculars & Spotting Scope-$719.98;Watchguard Video-Software, Hosting & Storage-$6,014.24;Wells Plumbing & Farm Supply-Parts-$81.36;Wilson Power & Tree Service LLC-Labor-$1,950.00;Windstream-Telephone-$106.50;WPCI-Random Pool Management & Drug Testing-$131.25;WY Department of Workforce Services-Worker’s Compensation & Firefighter Worker’s Comp-$453.29;WY Retirement System-Fireman’s Retirement -$618.75;WY State Forestry Division-Control Box-$246.95;WYDOT Motor Vehicle Division-License Plates-$5.00;WYDOT-Financial Services-Project Expenditures-$99.13;Wyoming Machinery Company-Parts, Labor & Rental-$20,969.58;Wyoming State 4-H Foundation-Membership Dues-$100.00;Z Lazy Y Services-Camera Use-$200.00;Total-$846,688.19;

Jeanne moved to allow all bills as presented. Fred seconded, all ayes, motion carried. A complete, detailed listing of the monthly expenditures can be found on the county website. They can be found under the County Budget tab and are listed as “Monthly Accounts Payable/Payroll Payments”.

Linda Fritz, County Clerk: Working on redistricting and attending meetings with local legislators and county clerks, working with a special district on director elections, tracking special district reports that hadn’t been submitted to Dept. of Revenue, 279 titles made, 536 documents recorded, Melissa & Meghan spent weeks updating the federal NCIC makes in the titles’ module, doing cross training in payroll and accounts payable.

Jeff Hodge, County Sheriff: Presented the jail roster and calls for service report, still working on the Flex system, some employees have had COVID, lots of civil calls, people at training.

Tina Wood, Clerk of District Court: The office has been busy with day to day work requirements.  Julie took some vacation time.  The civil trial that was scheduled settled; I had made arrangements for Cheryl Chitwood, Campbell County Clerk of District Court, to come and help with the jury trial; she came to Sundance on October 7th to get the setting figured out since we were going to have jury selection in the School District Gym so I paid her mileage for coming over.  Due to personal reasons, I will be recusing myself from management of the upcoming criminal jury trial of the former county treasurer; Cheryl has agreed to be a “special deputy” and will be handling all of the jury processes for the trial that has yet to be set. 

Tammy Jundt, Interim County Treasurer: Total receipts were $5,248,042.96 and disbursements to the county, county boards, towns and schools were $662,578.83. In October there were 3,924 transactions. We have been busy at the counter and also receiving a lot of property tax payments in the mail. Did three property tax redemptions. Visited with Tina, she explained to me more details about the new salary/payroll plan. Linda and I are working on the budgeted revenue transfer. Brenda is working on digitizing the tax roll records. She is on the 1940’s. We appreciate the continued support from everyone.

Joe Baron, County Attorney: Joe: New Cases 24, Closed Cases 7, Current Case Load 159, In Court (October) Lynda: New Cases 28, Closed Cases 25, Current Case Load 96, In Court (October) 433. We continue to hold court in person and by Video Conference with TEAMS. Joe dealt with office matters, road easement, telephone issues, IT issues and agreements, personnel matters, 4 subdivision reviews, elected official issues, worked on large lot subdivision rules, 3 county road matters, one public road matter, contract reviews for various county offices, bond reviews, salary policy matters, Special district matters, COVID funds use, worked on state budget item 160, and other legal matters.

Theresa Curren, County Assessor: Assessor Association is trying to get funded for another flight for our orthogonal imagery for 2023. Theresa attended continuing education in Casper in October.  Dan will be attending IAAO class next week in Casper. All in the office will be certified for next year. We have more deeds filed now than we did at the end of 2020, but the market has slowed down the past couple of months. Review crew is picking up new construction

County Commissioners: Jeanne: Interviewed Road & Bridge applicants, took calls on the wind turbine discussion, worked on broadband issues. Fred: Took calls on county roads, virtually attended the WCCA board of directors meeting, drove county roads, took calls on the Treasurer position. Kelly: Dealt with broadband issues, took calls on wind turbine discussion, road issue calls, went to other board meetings.

The following monthly collections were collected:

County Clerk $14,834.75

County Sheriff $28,583.56

Clerk of District Court $3,400.90

Public Health (September) $1,265.12

Circuit Court $20,622.00

Tammy Jundt, Interim County Treasurer submitted the following monthly report of receipts and disbursements for month end October 2021:

Receipts: Property Tax $4,004,609.01

Sales Tax $170,731.50

Misc Receipts $933,466.98

County Auto $139,235.47

Total $5,248,042.96

Disbursements Towns $134,870.41

County Boards/Districts $72,636.76

State & Local School $227,919.51

DOT/DOR/Rebate $183,756.88

Rebate $43,395.27

Total $662,578.83

Investments Sundance State Bank $0.00

Wyo-Star $411,314.68 $121.92 September interest

Wyoming Class $1,000,614.03 $79.04 September interest

Larry Schommer, Facilities Maintenance Supervisor, gave a monthly report.

The meeting adjourned at 12:00 o’clock p.m.

1:00 o’clock p.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Linda Fritz.

Carolyn Fowler, Secretary, Crook County Fair, Jill Mackey, Director, Crook County Library and Sara Fleenor, UW Area Educator gave monthly reports.

Tim Lyons, Growth & Development Administrator, gave a monthly report.

The Board discussed the American Recovery Funds and possible uses.

Doug Leis, County Fire Warden, gave a monthly report.

Present for the monthly IT update from Pro River Technology were Joe Baron, Tina Wood, Jeff Hodge and Tammy Jundt.

The Board discussed the process to be used when appointing a new Treasurer.

The meeting adjourned at 4:18 o’clock p.m.

Thursday, November 4, 2021

8:30 o’clock a.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Linda Fritz.

The Pledge of Allegiance was recited to the Flag.

Preston Beckstead, Resident Engineer, Wyoming Department of Transportation (WYDOT), gave an update on bridge and road projects.

Morgan Ellsbury, Road & Bridge Superintendent and Larry Schommer, Facilities Maintenance Supervisor continued their monthly reports.

Theresa Curren, County Assessor presented the following additions, cancellations, name changes and refunds: R0013925, R0005037, C00132010100, R0006549, R0001042, M0005099, M0002177. Fred moved to approve the changes listed. Jeanne seconded, all ayes, motion carried.

Jeanne moved to approve paying a retroactive premium pay for all current county employees, to include Fair and Library employees, that worked during April 2020—June 2021 with some of the American Recovery funds received. Fred seconded, all ayes, motion carried.

Present for discussion on the salary matrix were Theresa Curren, Tammy Jundt, Tina Wood, Jeff Hodge, Tim Lyons, Larry Schommer and Joe Baron.

Jeanne moved to send a letter to Debenham Energy stating that the Board is not in support of wind farms in the Black Hills National Forest. Fred seconded, all ayes, motion carried.

The meeting adjourned at 11:58 o’clock a.m.

1:00 o’clock p.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Linda Fritz.

Sarah Anderson, Program Coordinator, CCNRD, and Morgan Ellsbury, Board Member, CCLUP&ZC gave updates on items of interest within their departments.

Present for the meeting to fill the vacancy of Crook County Treasurer were Tammy Jundt, Sheryl Klocker, Joe Baron, Morgan Ellsbury, Sarah Pridgeon and Roger Connett.

At 2:05 p.m., Fred moved to go into executive session per W.S. 16-4-405(a)(ii). Jeanne seconded, all ayes, motion carried.

Back into regular session at 2:52 p.m.

After having met in executive session, Fred moved to appoint Tamara Jundt to fill the unexpired term of the Crook County Treasurer. After there was no second on the floor, Kelly vacated the chair and seconded the motion. Fred voted aye, Jeanne voted aye and Kelly vacated the chair and voted aye, motion carried. Kelly then swore Tamara Jundt into office.

Present to discuss the hiring of Dru Palmer to represent the County on the Black Hills National Forest plan revision were Dru Palmer, Dru Consulting, (via Teams), Joe Baron & Senator Ogden Driskill (via Teams), Sarah Anderson, Tim Lyons and Sarah Pridgeon (via Teams).

Jeanne moved to approve letters written to Pinnacle Bank and Summit National Bank removing Mary Kuhl as a signatory on accounts and adding Tammy Jundt. Fred seconded. Discussion was held. Jeanne amended the motion to include issuing a letter to Sundance State Bank. Fred seconded the amendment, all ayes, motion carried.

Jeanne moved to approve the following resolution:

Resolution No. 2021-18

Awarding Coronavirus State and Local Fiscal Recovery Funds

Whereas Crook County has received Coronavirus State and Local Fiscal Recovery Funds that can be used to provide premium pay to eligible workers that have performed essential work during the COVID–19 public health emergency in accordance with 31 C.F.R. § 35.1 through 35.10; and

Whereas the employees of Crook County including the Fair and Library have continued to work and provide essential services which includes any work performed by an employee of a local government to the citizens they serve on a daily basis throughout the COVID–19 public health emergency; and

Whereas all employees shall be paid premium pay during Fiscal Year 2020 and Fiscal Year 2021 $200.00 per month from April 1, 2020 through June 30, 2021 for the months they worked during that time for their dedicated service; and

NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners in and for Crook County, Wyoming that Crook County pay each employee of Crook County $200.00 per month from April 1, 2020 through June 30, 2021 for each month the employee worked during that time and said amount for any part-time employees shall be paid in proportion of their time worked to a full-time employee during those months.

BE IT FURTHER RESOLVED, that the County Clerk and Treasurer are hereby designated to act jointly as the authorized representatives of Crook County, Wyoming to act on behalf of the County in all matters concerning the distribution of Coronavirus State and Local Fiscal Recovery Funds or as they respectively agree.

Motion made, seconded and carried in an open meeting on November 4, 2021.

Board of County Commissioners in and for Crook County, Wyoming by Kelly B. Dennis, Chairman, Jeanne A.

Whalen, Vice-Chairwoman and Fred M. Devish, Member.

State of Wyoming }

County of Crook }

Signed or attested before me on November 4, 2021 by Kelly B. Dennis, Chairman, Jeanne A. Whalen, Vice-Chairwoman and Fred M. Devish, Member, Board of Crook County Commissioners in and for Crook County, Wyoming.

Linda Fritz, Crook County Clerk

Fred seconded, all ayes, motion carried.

Jeanne moved to approve an Amended Agreement for Sale of Real Estate between Roger R. Croell and Crook County. Fred seconded. Jeanne and Fred voted aye. Kelly vacated the chair and voted nay, motion carried.

Board openings:

On December 8, 2021 at 1:00 o’clock p.m. the Board will make the following Board appointment:

One Crook County Predatory Management District Board Member, Representing Sportsmen/Hunter – Three Year Term

On December 7, 2021 at 1:00 o’clock p.m. the Board will make the following Board appointment:

One Crook County Fair Board Member – Five Year Term

All interested parties are encouraged to apply. Applications can be obtained from the Crook County Clerk’s Office, P.O. Box 37, Sundance, WY 82729, 307-283-1323. All applications must be submitted to the County Clerk by or before December 2, 2021 at 9:00 o’clock a.m.

The meeting adjourned at 4:12 o’clock p.m. to meet in regular session on December 7 & 8, 2021 at 8:30 o’clock a.m., in the Commissioner’s Room at the Courthouse in Sundance, Wyoming.

Kelly B. Dennis, Chairman Jeanne A. Whalen, Vice-Chairwoman

Fred M. Devish, Member Attested: Linda Fritz, County Clerk

Publish: November 18, 2021