Council

City of Sundance, Wyoming

November 2, 2021

The Town Council met this day in regular session at 7:00 p.m. with Mayor Paul Brooks presiding.

Roll call was taken by Mayor Brooks with Council Members, Brad Marchant, Callie Hilty, Joe Wilson and Randy Stevenson present.

Special recognition was given to Fire Chief Gari Gill for 50 years of service to the town of Sundance. And special recognition was given to Summer Recreation Director Andrea Humphrey for 30 years of service.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Consent Agenda. All ayes, MOTION CARRIED.

US POSTAL SERVICE-POSTAGE $352.61; AT & T -WATER, LANDFILL, MAYOR PHONE $183.93; BEARLODGE ENGINEERING & SURVEYING-WATER-MISC $365.00; CASELLE – COMPUTER SUPPORT $1379.00; CASPER COLLEGE-FIRE-TRAINING $870.00; CITY CLERK-TREASURER-ADMIN POSTAGE, ADMIN- MISC EXP $221.52; CROOK COUNTY SHERIFF OFFICE-PUBLIC SERVICE-CONTRACT $23,750.00; CUSTOM CW WASTE-GARBAGE GATE FEE $16,394.36; DAKOTA EQUIPMENT-PARKS-SUPPLIES $189.99; DAKOTA PLAYGROUND PARKS-SYSTEM REPAIRS $522.60; DECKERS FOOD MARKER-POOL-SUPPLIES, ADMIN-JANITORIAL $127.14; DENZIN, JAN-ADMIN-AUDIT $1300.00; ENERGY LABORATORIES-WATER-TESTING $98.00; GILLETTE STEEL CENTER STREETS-CAP IMPROV-$3319.80; GROSSENBURG IMPLEMENT INC-CEMETERIES-EQUIIP/MAINT $410.09; HOT IRON INC-WATER-AML-KID TANK $252,416.52; MARK HUGHES – CITY ATTORNEY RETAINER $2000.00; HUSKERS-GARBAGE FUEL $177.51; J.P. COOKE COMPANY PUBLIC SAFETY-ANIMAL CONTROL $95.65; KAREN’S DELIVERY WATER-MISC $15.00; KIRBY BUIILT ADMIN-MISC EXP, STREETS-CENTRAL PARK $3026.57; MARCO -MIC ADMIN-COPY MACHINE $273.00; MUELLER CO-WATER-SUPPLIES $1029.00; NORTHWEST PIPE FITTINGS-WATER SUPPLIES $313.20; OMEGA COMPUTERES-COMPUTER SUPPORT- $49.00; QUIK SIGNS-STREETSS-CENTRAL PARK $41.18; RANGE TELEPHONE-ADMIN, FIRE, LANDFILL $650.46 ; ROLLING METAL AUTO LLC-SHOP, GARBAGE, FIRE- FUEL $1855.14; SECURE INSTANT PAYMENTS-WATER, SEWER, GARBAGE, MUNICIPAL COURT-EXPENSE $44.95; SECURITY STATE BANK-WATER-AML-KID TANK $28,046.28; SERVALL UNFORM-ADMIN-JANITORIAL $269.96; SUNDANCE HARDWARE & SPORTING GOODS LLC-SHOP-SUPPLIES, WATER-SUPPLIES, ADMIN-JANITORIAL, PARKS-SUPPLIES $399.54; THE SUNDANCE TIMES ADMIN-ADVERTISING $908.00; TOWN OF MOORCROFT-GARBAGE-LANDFILL CHARGES $570.86; TRACY MOTOR COMPANY- STREETS-SUPPLIES, SHOP-SUPPLIES $350.47; TRIHYDRO CORP-WATER-CITY ENGINEER $2000.00; VISA #4469-ADMIN-MISC EXP $5.99; VISA #-1466 ADMIN-TRAINING, ADMIN-COMPUTER SUPPORT, ADMIN-MISC EXP $808.65; VISSABLE DIFFERENCE –JANITORIAL, PARK TOILET MAINT $1625.00; VOLUNTEER FIREMEN’S PENSION FUND-FIRE DEPT-RETIREMENT $281.25; ADMIN, MAINTENANCE $30,123.25; BLUE CROSS BLUE SHIELD OF WYOMING $13,165.25; CITY OF SUNDANCE FLEX SHARE BENEFITS $33.60; CITY OF SUNDANCE-FLEX SHARE $500.00; EFTPS $9082.74; GREAT-WEST TRUST COMP LLC $1565.00; HEALTHSMART BENEFIT SOLUTIONS INC $128.00; POWDER RIVER ENERGY $11,166.60; SUNDANCE STATE BANK $6.26; SUNDANCE STATE BANK-SKCC $400.00; SYMETRA LIFET INSURANCE COMPANY $315.78; WYOMING RETIREMENT SYSTEM $6966.89; WYOMING WORKERS COMP $921.62. TOTAL $ 421,112.21

Approve Minutes of the City Council Regular Meeting of October 5, 2021 as published. Approve Minutes of City Council Special Meeting of October 14, 2021 as published. Approve the October adjustment report. Approve the October Paid Invoice report. Approve the November Unpaid Invoice Report. MOTION CARRIED (per consent agenda).

Mayor Paul Brooks announced the next meeting for NEWY will be held November 20th at 8:00 a.m. in Gillette WY.

City Engineer Karla Greaser reported on the Sundance Kid Tank Project. The water line construction is wrapping up. There will be a brief shut down for winter and then the tank portion of the project will resume in the spring. MS Greaser explained change order # 2 to the council. This was a deduct in costs due to changes in the boring length and fittings. The completion date will be extended to May 15, 2022.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve Change Order No.2 for Hot Iron Inc. for - $16,404.84. All Ayes, MOTION CARRIED.

City Clerk Treasurer Kathy Lenz reported that herself and Public Works Director Mac Erickson have gone over the final punch list for Sundance Square Park with the contractor.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve ORDINANCE NO 9, 2021; AN ORDINANCE AMENDING AND REENACTING SECTION 802 OF ORDINANCE NO 2, 2013 PERTAINING TO FENCE HEIGHTS AND PROVIDING FOR AN EFFECTIVE DATE-THIRD AND FINAL READING. All Ayes, MOTION CARRIED.

Discussion was held regarding the changes presented by Range Telephone Coop Inc to the Franchise Agreement.

COUNCIL MEMBER STEVENSON MOVED to table ORDINANCE 5, 2021-FRANCHISE AGREEMENT with RANGE TELEPHONE-THIRD AND FINAL READING for 60 days to do more negotiation. MOTION DIED for lack of a SECOND.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve ORDINANCE NO 5, 2021-FRANCHISE AGREEMENT WITH RANGE TELEPHONE COOP- with the changes as presented-THIRD AND FINAL READING. COUNCIL MEMBERS MARCHANT, WILSON AND HILTY voted Aye, COUNCIL MEMBER STEVENSON voted Nay. MOTION CARRIED.

COUNCIL MEMBER WILSON AND HILTY thanked Jason from Range Telephone for his efforts.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve ORDINANCE 10, 2021- AN ORDINANCE AMENDING SECTION 4 (FRANCHISE FEE) OF ORDINANCE 8, 2021; REPEALING ALL ORDINANCES IN CONFLICT THEREWITH; SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE-SECOND READING. All Ayes, MOTION CARRIED.

Clerk Treasurer Kathy Lenz reported the deer harvest will begin this week.

MS Lenz will be sending reminders to the Mayor and Council to attend the Downtown Revitalization meeting Thursday November 18th 11:00 a.m.-12:00 in Council Chambers.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to allow Mayor Brooks to sign a letter of support for Wyoming Smart Capital Network (WSCN). All Ayes, MOTION CARRIED.

Mayor Brooks asked the Council to review the proposed utility rate increase for the year 2022. No action was taken.

MS Lenz stated the MOU with Sundance Chain Gang is not ready for this meeting.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the October 25, 2021 Land Use Committee Meeting minutes as presented.

COUNCIL MEMBER STEVENSON AMENDED HIS ORIGINAL MOTION, COUNCIL MEMBER WILSON SECONDED THE AMENDMENT to approve the October 25, 2021 Land Use Committee Meeting minutes pulling item E and changing the description to include decks. MAYOR BROOKS called for a vote to the Amendmended Motion. All Ayes, MOTION CARRIED. MAYOR BROOKS called for a vote on the original motion. All Ayes, MOTION CARRIED.

Permits Issued:

Glenn Engelhaupt Garage & Fence 412 E Warren St.

Wendy DePina Deck 128 Hi Mile Rd

Ron Schell Fence 8 Mountain View

Grossenburg Implement Sign 262 West Hwy 14

Alissa Truax Decks & Fence 135 Hi Mile Rd

H & H Automotive Sign 317 N West St

A public hearing was opened at 7:15 p.m. regarding proposed zoning changes in Sundance View Estates.

Mr. Timothy Boumeester, 1001 S 11th St came to the podium. Attorney Jeffrey Voldt representing Mr. and Mrs. Timothy Boumeester spoke with the Mayor and Council by phone. Mrs. Boumeester was also present by phone. Mr. Voldt asked permission for Mr. Boumeester to give the Mayor and Council handouts.

Mr. Voldt stated the Boumeester’s opposition to the zoning change. He then explained the information in the handouts presented. Mr. Voldt stated his recommendation is to leave the zoning as commercial use.

Trey Hendrickson, 302 E Thompson St, stated his support of changing from commercial to residential zoning.

Norm Olson, 1115 Liberty Lane, stated his support of changing from commercial to residential zoning.

Susan Olson, 704 Frontage Rd, stated her opposition to the zoning change.

Mark Koep, 72 N 21st St, stated his support of changing from commercial to residential zoning.

Mark E Hughes, 512 E Park St, stated his opposition to the zoning change.

Mayor Brooks gave comments regarding how State funds such as the Direct Distribution are affected by population. He stated the areas of town which are set up for and available for commercial use and the shortage of residential property.

City Attorney Mark Hughes stated he would need to study the covenants and handouts presented by Mr. Boumeester for Sundance View Estates before he can give an opinion. Mr. Hughes recommended tabling the issue for a month.

COUNCIL MEMBER HILTY stated her concerns on the shortage of residential property and the negative impact it has on our community.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to table the zoning changes in Sundance View Estates until the December council meeting. All Ayes, MOTION CARRIED.

Public Hearing closed at 7:40 p.m.

COUNCIL MEMBER MARCHANT MOVED COUNCIL MEMBER WILSON SECONDED a motion to allow the Mayor to sign a letter of support for Investment in Rail Transportation Infrastructure in the Greater Northwest Region. All Ayes, MOTION CARRIED.

Department Head Reports:

Sheriff Jeff Hodge reported 112 calls for the month.

Fire Chief Gari Gill reported he is seeking money for an addition to the Fire Hall. He says the department has out grown the space available. He is getting an estimate to improve the lighting of the fire hall.

Mr. Gill says his department has raised $67,000 in recent years and over ½ of that money has gone back into equipment and gear for the fire fighters. The current cost is running about $3600.00 per fire person.

Meeting Adjourned 7:43 P.M.

Mayor Paul Brooks

SEAL)

Deputy Clerk Treasurer Helen Engelhaupt

Publish: November 11, 2021