Council

City of Sundance

October 5, 2021

The Town Council met this day in regular session at 7:00 p.m. with Mayor Paul Brooks presiding.

Roll call was taken by Mayor Brooks with Council Members, Brad Marchant, Callie Hilty, Joe Wilson and Randy Stevenson present.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Consent Agenda. All ayes, MOTION CARRIED.

US POSTAL SERVICE-POSTAGE $319.73; ASSOCIATION OF PUBLIC TREASURERS OF THE UNITED STATES AND CANADA-ADM-ASS. DUES $159.00; AT & T -WATER, LANDFILL, MAYOR PHONE $176.32; CAMPBELL COUNTY PUBLIC WORKS-GARBAGE-GATE FEE $598.40; CASELLE – COMPUTER SUPPORT $1379.00; CITY CLERK-TREASURER-ADMIN POSTAGE, ADMIN- MISC EXP $35.23;CROOK COUNTY MEDICAL SERVICES DIST-FIRE-TRAINING $163.00; CROOK COUNTY SHERIFF OFFICE-PUBLIC SERVICE-CONTRACT $23,750.00; CUSTOM AUTO-STREETS- PARTS $418.31; CW WASTE-GARBAGE GATE FEE $16,538.03; DAKOTA BUSINESS CENTER-ADMIN-OFFICE SUPPLIES $126.77; DECKERS FOOD MARKER-POOL-SUPPLIES, ADMIN-MISC EXP, FIRE DEPT-$360.70; ENERGY LABORATORIES INC-WATER-TESTING $346.00; FLOYDS TRUCK CENTER-STREETS-MAINT/PARTS $1211.00; GROSSENBURG IMPLEMENT INC-PARKS-VEHICLE REPAIR, STREETS-EQUIP LEASE SKIDSTEER $4810.40; HARTL ELECTRIC-STREETS- WATER-ELEC MAINT $559.30; HAWKINS WATER TREATMENT-WATER CHLORINE SUPPLY, POOL CHEMICALS- $289.34; LIBERTY MUTUAL – ADMIN-INSURANCE $88.00; MARK HUGHES – CITY ATTORNEY RETAINER $2000.00; HUSKERS-GARBAGE FUEL $195.64; KAREN’S DELIVERY POOL-MISC $15.00; KIRBY BUIILT SALES-MISC EXP-ADMIN $1143.04; MARCO -MISC ADMIN-COPY MACHINE $273.00; NORRIS DESIGN WBC-CENTRAL PARK $2622.60; NORTHWEST PIPE FITTINGS-WATER SUPPLIES $4721.66; ONE-CALL OF WYOMNG-WATER-ONE CALL $10.50; PERFECT WAVE PRODUCTIONS ADMIN-MISC EXP $15,198.00; QUEEN CITY DOOR LLC-SHOP-CAP IMPROV, WATER-MISC, SEWER-SUPPLIES $5255.00; RANGE TELEPHONE-ADMIN, FIRE, LANDFILL, PUBLIC SAFETY, POOL $737.51; ROLLING METAL AUTO LLC-SHOP, GARBAGE, FIRE- FUEL $1885.15; SACRISON PAVING STREETS-CAP IMPROV $156,015.93; SECURE INSTANT PAYMENTS-WATER, SEWER, GARBAGE, MUNICIPAL COURT-EXPENSE $44.95; PAINTBRUSH SERVICE’S-ADMIN-TOILETS-$2110.00; SUNDANCE ELECTRIC INC-PARKS-SYSTEM REPAIRS $604.32; SUNDANCE HARDWARE & SPORTING GOODS LLC-SHOP, POOL, ADMIN, WATER, PARKS, DAYCARE-SUPPLIES $459.90; SUNDANCE STATE BANK-STREETS-SWEEPERS $26,151.82; THE POOL & SPA CENTER-POOL $162.00; THE SUNDANCE TIMES ADMIN-ADVERT, WATER-ADVERT $552.50; TOWN OF MOORCROFT-GARBAGE-LANDFILL CHARGES $1215.45: TRACY MOTOR COMPANY-GARBAGE-SUPPLIES, STREETS, -, WATER-MISC, SHOP-SUPPLIES $939.63; TRIHYDRO CORP-ADMIN-ENGINEER, WATER-KID TANK, WATER-SW TANK $7882.17; UNIVERSITY OF WYOMING-ACCOUNTS RECEIVABLE $1622.54; VISA #4469-POOL-MISC EXP, ADMIN- COMPUTER SUPPORT, WATER-SYSTEM REPAIRS, PARKS-SUPPLIES $301.53; VISA #-1466 ADMIN- ADMIN-COMPUTER SUPPORT, , ADMN-TRAVEL & TRAINING, WATER-MISC $468.15; VISSABLE DIFFERENCE –JANITORIAL, PARK TOILET MAINT $1500.00; VOLUNTEER FIREMEN’S PENSION FUND-FIRE DEPT-RETIREMENT $281.25; WESTON COUNTY CHILDREN’S CENTER-ADMIN- DEVELOPMENT SERVICES $1500.00; WYOMING OFFICE OF STATE LANDS AND INVESTMENTS WATER-SW TANK $5023.39; ADMIN, MAINTENANCE $31,833.29; BLUE CROSS BLUE SHIELD OF WYOMING $13,165.25; CITY OF SUNDANCE FLEX SHARE BENEFITS $33.60; CITY OF SUNDANCE-FLEX SHARE $500.00; EFTPS $9666.33; GREAT-WEST TRUST COMP LLC $1565.00; HEALTHSMART BENEFIT SOLUTIONS INC $128.00; POWDER RIVER ENERGY $13,459.12; SUNDANCE STATE BANK $6.26; SUNDANCE STATE BANK-SKCC $400.00; SYMETRA LIFET INSURANCE COMPANY $312.38; WYOMING RETIREMENT SYSTEM $6894.95; WYOMING WORKERS COMP $968.94. TOTAL $ 371,154.28

Approve Minutes of the City Council Regular Meeting of September 7, 2021 as published. Approve the September adjustment report. Approve the September Paid Invoice report. Approve the October Unpaid Invoice Report. MOTION CARRIED (per consent agenda).

City Engineer Karla Greaser reported on the Sundance Kid Tank Project. One water line boring has been completed under the Interstate and the second water line should be completed soon. This should complete the underground water line construction piece of the project. Trihydro is working with the contractor on scheduling the water pumps and tank placement. These items will be pushed forward until sometime next spring.

Public Works Director Mac Erickson reported on Sundance Square. The landscaping contractor needs to fix leaks in the sprinkler system.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve ORDINANCE NO 9, 2021; AN ORDINANCE AMENDING AND REENACTING SECTION 802 OF ORDINANCE NO 2, 2013 PERTAINING TO FENCE HEIGHTS AND PROVIDING FOR AN EFFECTIVE DATE-SECOND READING . All Ayes, MOTION CARRIED.

Mayor Paul Brooks stated ORDINANCE 5, 2021-FRANCHISE AGREEMENT with RANGE TELEPHONE-THIRD READING is going to be presented at next month’s meeting.

Mayor Brooks reported the details regarding the siren’s needing upgraded from copper lines to the new fiber optic lines is moving forward.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to allow the Mayor to sign a contract to harvest deer with Nick Kaminski of Grainland Trapping LLC. All Ayes, MOTION CARRIED.

Clerk Treasurer Kathy Lenz reported to the City Council members that Thursday October 14, 2021 there will be a Downtown Revitalization meeting in the City Council Chamber from 11:00 a.m. to 12 noon all council members are encouraged to attend.

MS Lenz announced that on October 14th there is a special meeting at 5:30 p.m. in Council Chambers for a Liquor License hearing for the Dime Horseshoe Bar.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to allow the Mayor to sign the pre-buy contract with Blakeman Propane for the year 2022 in the amount of 14,000 gallons. All Ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve the September 27, 2021 Land Use Committee Meeting minutes as presented. All Ayes, MOTION CARRIED.

Permits Issued:

Marty Noonan Landscaping & Shed 620 E. Ryan St

Wesley & Kristina Davis Concrete flat work 108 N 8th St

Sarah Rogers Fence 160 Canyon Rd

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve ORDINANCE 10, 2021- AN ORDINANCE AMENDING SECTION 4 (FRANCHISE FEE) OF ORDINANCE 8, 2021; REPEALING ALL ORDINANCES IN CONFLICT THEREWITH; SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE-FIRST READING. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to allow Horse Pasture No. 3 to be given to the same leasee in 2022 as was awarded in 2021. Due to interruptions caused by the water tank construction. All Ayes, MOTION CARRIED.

A public hearing was opened at 7:15 p.m. regarding Zoning Changes.

Mayor Paul Brooks opened the comment period by giving a brief history on town zoning. Mayor Brooks commented on the Industrial Subdivision and Sundance View Estates.

Sundance View Estates:

Mayor Brooks asked for comments on the proposed zone change for lots in Sundance View Estates from highway business to low density residential.

Mr. & Mrs. Marlow Olson questioned what changes to the lot size would take place. Mr. & Mrs. Olson also commented on the desire to keep the lots proposed as highway business (commercial use) rather than low density residential.

Discussion was held.

Mr. & Mrs. Tim Boumeester questioned if zoning changes conflict with subdivision covenants. Mr. & Mrs. Boumeester also commented the desire to keep the lots in question as highway business (commercial use) rather than low density residential.

City Attorney Mark Hughes stated that the City of Sundance has the right to change zoning within the City limits. Mr. Hughes explained that covenants are a contract between the developer and the purchaser. Zoning is a different regulation controlled by the City.

Discussion was held.

COUNCIL MEMBER HILTY asked for clarification from the public who commented on what they desire.

COUNCIL MEMBER WILSON asked if the owner requesting the zone change had reached out to the land owners present during this public hearing.

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to deny the zone change application for lots in Sundance View Estates from Highway Business to Low Density Residential. COUNCIL MEMBERS WILSON, MARCHANT, HILTY Aye. COUNCIL MEMBER STEVENSON recused himself. MOTION CARRIED.

Industrial Subdivision:

Mayor Paul Brooks asked for comments on the proposed zoning change for lots in the Industrial Subdivision from industrial to high density residential.

Mr. & Mrs. William Fowler were present. Mr. Fowler said he has spoken with some of the neighboring land owners about the proposed change.

COUNCIL MEMBER HILTY commented on the differences of industrial use compared to the uses of high density residential.

Mark E Hughes, a resident on Park St and member of the City’s Land Use and Planning Commission spoke. Mr. Hughes stated his concerns as a resident of Sundance. He commented that when he and his wife purchased their home they knew it was established as residential property. He stated they understand what the zoning was at time of purchase. Mr. Hughes stated zoning regulations should be followed as established.

Discussion was held.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve the zone change for proposed lots in the Industrial Subdivision to be changed from industrial to high density residential. All Ayes, MOTION CARRIED.

Discussion was held regarding an inquiry for setting up a mechanic business located at 317 N West St. No action was taken.

Department Head Reports:

Sheriff Jeff Hodge reported 156 calls for the month.

Mayor Brooks reported to the City Council and members of the public that Fire Chief Gari Gill has been involved with fire department for 50 years. He will be honored at next month’s meeting.

Clerk Treasurer Kathy Lenz provided the council with a write off -utility account.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve to write off utility account # 363.1. All Ayes, MOTION CARRIED.

Council Member Joe Wilson extended his appreciation for the City mowing crew in cleaning up the walking path areas and City Parks.

Meeting Adjourned 8:00 P.M.

Mayor Paul Brooks

SEAL)

Deputy Clerk Treasurer Helen Engelhaupt

Publish: October 14, 2021