COMMISSIONERS

PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS AT THE COURTHOUSE IN SUNDANCE, CROOK COUNTY, WYOMING

Tuesday, July 6, 2021

8:30 o’clock a.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Linda Fritz.

The Pledge of Allegiance was recited to the Flag.

The Commissioner meeting dates in August will be moved to Monday, August 2nd and Tuesday, August 3rd due to the statutory requirement to pass the Mill Levy on the first Monday in August.

Fred moved to appoint Rebecca Tinsley to the 6th Judicial Child Support Authority Board for a 3-year term. Jeanne seconded, all ayes, motion carried.

Jeanne moved per W.S. 18-3-515 to request that the County Clerk and County Treasurer submit their annual abstracts to the Board no later than September 30, 2021. Fred seconded, all ayes, motion carried.

Jeanne moved to approve two (2) Annual Compensation Agreements with the University of Wyoming for the positions of the Extension Secretary and the 4-H Youth Development position. Fred seconded, all ayes, motion carried.

Fred moved to approve the minutes from June 1, 2, 17, 23 & 24, 2021. Jeanne seconded, all ayes, motion carried.

Jeanne moved to approve a sick leave transfer request, allowing an employee who is leaving to donate a portion of his sick leave to an employee in need and the remainder to go into a sick bank account that will be created in the future. Fred seconded, all ayes, motion carried.

The following monthly collections were collected:

County Clerk $17,712.42

County Sheriff $33,097.47

Clerk of District Court $3,005.26

Circuit Court $19,697.00

Public Health (May) $26,715.82

The following bills were presented to the Board:

Claimant-Description-Amount Allowed:

Total Wages-$208,459.66;Office of State Lands & Investments-State Easement for Co Rd 160-$196.99;AFLAC-Insurance-$2,330.56;Blue Cross Blue Shield of Wyoming-Health Insurance-$68,676.00;Clerk of the District Court-Garnishment-$413.00;Col. Life & Accident Ins. Co.-Insurance-$48.07;Crook County Payroll Tax Account-Withholding & Social Security-$61,927.95;Delta Dental of Wyoming-Dental Insurance-$2,773.00;Great-West Trust Company, LLC-Deferred Compensation-$2,150.00;NCPERS Wyoming-Life Insurance-$160.00;New York Life Insurance Company-Life Insurance-$607.96;VSP-Vision Insurance-$772.48;WY Department of Workforce Services-Worker’s Compensation-$8,151.91;Wyoming Retirement System-Retirement-$47,660.51;Wyoming Educator’s Benefit Trust-Life Insurance-$229.84;3D Specialties Inc-Signs-$1,745.97;A & I Distributors-Oil & Windshield Wash-$1,521.69;Alex Jessen-Cell Phone Reimbursement-$45.00;All Around Hardware-Parts-$5.99;Alsco-Shop & Courthouse Supplies-$282.25;April D. Gill-Cell Phone Reimbursement-$45.00;Architectural Specialties, LLC-Election Room Security Install-$12,011.27;AT&T Mobility-Cell Phone-$308.71;Basin Radio Network-Advertising-$6,000.00;Beulah Fire Department-Fuel Reimbursement-$470.67;Big Horn Telecommunications LLC-Headsets and Installation-$1,425.00;Big Horn Tire Inc.-Tires, Labor, Batteries-$2,332.89;Bighorn Hydraulics Inc-Parts-$57.06;Black Hills Chemical Co.-Courthouse & Jail Supplies-$1,440.66;Black Hills Energy-Electricity -$21.70;Blakeman Propane Inc-Propane -$158.32;Bob Barker Company-Inmate Supplies-$352.38;Bomgaars-Gate-$242.99;Callie Hulm-Jury Duty & Mileage-$51.28;Calvin Wolf-Cell Phone Reimbursement-$45.00;CBH CO-OP-Fuel-$18,148.02;Centurylink-E911 Telephone-$1,087.01;Charm-Tex Inc-Jail Supplies-$661.30;Christina R. Wood-Mileage-$210.56;City of Sundance-Water-$1,302.17;Clinical Lab of the Black Hills-Autopsy-$1,642.00;Coffee Cup Fuel Stop-Fuel-$652.36;Colin Shamion Trucking-Contract Hauling -$1,113.40;Collins Communications-Parts, Radios, Fire Alarm Monitoring, Repairs-$5,852.09;Contractors Supply Inc.-Parts-$983.68;Coops Spraying Forestry Mulching Service-Mulching-$6,424.90;Croell Inc-Concrete, Rip Rap, Auto Gate Blocks-$5,172.50;Crook County-Fire Fund Donation-$6,000.00;Crook County Medical Service Dist.-Prisoner Foods & Meals-$8,479.13;Crook County Treasurer-Postage-$246.35;Custom Auto & Truck-Repairs, Oil Changes, Mount & Balance Tires-$6,121.55;Dan Bush-Cell Phone & Hard Drive Reimbursement-$118.49;Darren Horn-Cell Phone Reimbursement-$45.00;David E Hull-Fuel Reimbursement-$80.00;David Osborne-Mileage, Adapter-$184.41;Day Law-Court Appointed Attorney Fees-$500.00;Decker’s Market-Supplies-$220.13;Donna’s Diner II-Pine Haven Fire Meals-$1,260.00;Douglas E Leis-Cell Phone Reimbursement-$45.00;Edward Robinson-Cell Phone Reimbursement-$45.00;Elsa Bush-Uniform Sewing-$112.00;Eric Stevens-Cell Phone Reimbursement-$45.00;Fedex-Shipping-$9.04;Fence Tech Services, LLC-Cattle Guards & Installation-$13,549.10;Floyds Truck Center WY-Parts & Repairs-$2,910.34;Fred Devish-Cell Phone Reimbursement & Mileage-$45.00;Galls, LLC-Officer Equipment-$50.34;Gillette Transport & Towing-Towing-$119.00;Grimms Pump & Industrial Supply -Parts & Labor-$746.61;HDR Engineering, Inc.-Professional Services-$2,581.25;Humphrey Law LLC-Court Appointed Attorney Fees-$2,095.60;Industrial Communications-Maintenance Agreement-$13,388.00;Ingrid Thomason -Cell Phone Reimbursement -$25.00;Iron Horse-Mount New Tires-$40.00;J.O. McDonald-Parts & Labor-$1,280.00;Jagow Enterprises Inc-Contract Hauling -$11,336.03;Jeanne Whalen-Mileage, Fire Food Reimbursement-$193.37;Jeff Garman-Cell Phone Reimbursement -$45.00;Jeffrey Hodge-Cell Phone Reimbursement-$45.00;Jim Brandenburg-Cell Phone Reimbursement -$25.00;Jory Tadlock-Cell Phone Reimbursement-$45.00;Josh Throckmorton-Cell Phone Reimbursement-$45.00;Judy Hess-Jury Duty & Mileage-$79.28;Justin Davidson-Cell Phone Reimbursement-$25.00;JW Services, LLC-Contract Hauling -$5,696.52;K & K Concrete LLC-Pour Concrete at Library-$1,170.00;Karen’s Delivery Co.-Deliveries-$130.00;Karey Hedlund-Jury Duty & Mileage-$55.76;Kathleen R Allen-Per Diem-$192.50;KC Transport, Inc.-Contract Hauling -$12,937.80;Kelli Donahue-Jury Duty & Mileage-$70.32;Kelly B Dennis-Cell Phone Reimbursement -$45.00;Kenneth Kary-Cell Phone Reimbursement -$25.00;Kenneth Orton-Jury Duty & Mileage-$56.88;Knecht Home Center of Spearfish LLC-Construction Supplies, Soil, Paint, Wood, Ceiling Tiles-$2,549.77;Kone Inc.-Maintenance Agreement-$1,808.58;Lakeview Wash & Storage-Car Washes-$90.96;Larry Schommer-Cell Phone Reimbursement -$45.00;Levi Galloway-Cell Phone Reimbursement -$45.00;Linda S. Fritz-Mileage-$295.68;Lisa Williamson Coronato-Mileage-$267.44;Loyd Johnson-Jury Duty & Mileage-$66.96;Lucan Metal Works-Parts-$440.31;Lynda R Bush-Cell Phone Reimbursement -$45.00;Mary Kuhl-Cell Phone Reimbursement & Mileage-$134.60;Max Robert Masters-GIS Consulting & Mapping Contract-$3,200.00;Melanie Wilmer-Cell Phone Reimbursement & Mileage-$78.12;Michael R Frolander-Cell Phone Reimbursement-$45.00;Michelle Bears-Jury Duty & Mileage-$75.92;Mid American Research Chemical-Disinfectant Towels-$297.20;Misty Nuzum-Cell Phone Reimbursement-$45.00;Monument Health-Morgue Use-$461.00;Morgan Ellsbury-Cell Phone Reimbursement-$45.00;Nicholas Kaminski-Cell Phone Reimbursement-$45.00;Oshoto Fire Zone 25-Transfer Funds From Fire Zone Account-$2,000.00;Paradise Foods-Meals for Pine Haven Fire & Fuel-$1,703.02;Patty Cox-Cell Phone Reimbursement -$45.00;Powder River Energy Corp.-Electricity -$5,202.88;Powder River Heating & AC-Installation of Heat Pump-$1,519.31;Pro Force Law Enforcement-Handgun Sights-$418.60;Pro River Tech-Computer Services-$7,863.80;Quadient Finance USA Inc-Postage Machine Supplies-$230.96;Quality Hardware & Supply -Parts-$727.80;Quill Corporation-Office Supplies-$2,500.33;Range Telephone-Telephone -$7,217.45;Rasmussen Mechanical Services, Inc.-Upgraded Honeywell Controller-$7,725.00;Redwater Café-Riley Fire Meals-$594.00;Redwater Welding-Cattleguard Wings-$8,250.00;Revize LLC-Annual Tech Support Updates-$1,975.00;RFM Construction Inc-Aladdin Fire Hall Labor-$3,144.24;RG Trucking-Contract Hauling -$7,776.44;Rolling Metal Sinclair-Fuel-$1,043.95;Royal Mitchell-Cell Phone Reimbursement-$45.00;Runnings Supply Inc-Fence Materials-$237.58;Salam International, Inc.-Disaster Pouches-$1,677.57;Sam Waugh-Cell Phone Reimbursement -$25.00;Sara Fleenor-Mileage-$312.48;Scott Newlin-Cell Phone Reimbursement-$45.00;Sign Boss-Decals & Unit Numbers-$584.75;Sirchie Fingerprint Labs-Finger Print Pad Ink-$63.50;Skyline Builder, Inc-New Roof & Siding Vendor Barn-$6,500.00;Slattery Enterprises, Inc. dba Paintbrush Services-Bathroom Units for Pine Haven Fire-$822.00;Source Management Inc-Supplies-$422.43;Stephen Geis-Parts Reimbursement-$987.73;Stewart Trucking LLC-Contract Hauling -$6,692.26;Stulken Law PC-Court Appointed Attorney Fees-$230.00;Sundance Electric Inc-Parts & Labor-$2,819.71;Sundance Hardware & Sporting Goods-Parts & Supplies-$1,003.10;Sundance Rod & Gun Club-Range Dues-$200.00;Sundance State Bank-Direct Deposit Fees-$10.32;Sundance Times-Subscription, Ads, Legal, Notary Stamp-$1,421.45;Svoboda Trucking-Contract Hauling -$5,743.47;Sylvestri Customization-Prevention Campaigns & Monthly Website Maint. Graphic Design & Social Media-$7,318.00;Ted Moline-Cell Phone Reimbursement-$25.00;Thomas W Rumpke-Cushions Reimbursement-$68.25;Timberline Services Inc-Contract Hauling -$872.20;Todd Leimser-Cell Phone Reimbursement-$45.00;Tongue River Communications-Jail Cable -$95.00;Top Office Products, Inc.-Office Supplies & Copy Charge-$3,637.90;Tower Valley Ag Supply-Fuel-$1,283.62;Town of Hulett-Water-$60.30;Town of Moorcroft-Water-$29.33;Tracy Motor Company-Parts & Supplies-$3,620.71;Tressa Jagemann-Jury Duty-$30.00;Troy Skeens-Cell Phone Reimbursement-$45.00;Varitech Industries Inc-Slide in Water Spray Unit-$21,866.28;Vilas Pharmacy-Jail Meds & Office Supplies-$174.32;Visa-Supplies, Adobe, Cell Phone, Court Records, Travel/Conference Expenses, Ipad, Postage, Straight Talk, Tables-$11,693.43;Visionary Broadband-Private Wireless Link & Installation-$3,257.59;W Bar Feed & Ranch Supply-Tire & Tire Repair-$238.00;Watchguard Video-Digital Library & Installation-$4,500.00;WCAA-Annual Dues & Banquet-$245.00;Wendi Carlisle-Witness Prep & Mileage-$88.48;Wendy DePina-Cell Phone Reimbursement-$45.00;Western Construction Inc-Gravel-$279,000.00;Western Stationers-Office Supplies-$921.96;Windstream-Telephone-$152.90;WW Livestock Systems-Materials-County Fair-$11,233.04;WY Department of Workforce Services-Firemen’s Worker’s Compensation-$1,079.29;WY Retirement System-Firemen’s Retirement -$618.75;WY State Forestry Division-Repairs-$13,119.48;WYDOT Motor Vehicle Division-Transfer 2 Plates-$4.00;WY-DOT Financial Services-Project Expenditures-$64.87;Wyoming Machinery Company-Wheel Loader, Scarifier, Parts & Repairs-$197,525.40;Wyoming Peace Officer’s Association-Membership Dues-$180.00;Z Lazy Y Services-Camera in Sewer Line-$150.00;Total-$1,232,082.32;

Jeanne moved to allow all bills as presented. Fred seconded, all ayes, motion carried. A complete, detailed listing of the monthly expenditures can be found on the county website. They can be found under the County Budget tab and are listed as “Monthly Accounts Payable/Payroll Payments”.

Jeff Hodge, County Sheriff: Working on server issues, will be hiring a new deputy, IT assessment is being worked on, things going well.

Linda Fritz, County Clerk: Office made 403 titles, recorded 530 documents, working on next FY budget, payroll, accounts payable, Commissioner paperwork, working with county insurance company to make sure all property is covered that needs to be.

Mary Kuhl, County Treasurer: (via email) We have mailed out delinquent tax notices, we will be contacting constituents prior to the tax sale which we have scheduled for Sept. 16, 2021. Certificate of Purchases that have past the date of tax deed application we are in the process of clearing up and we have been spending some time on them and still have some work to do with them in the future. Growth & Development has been sending a lot of septic system inspection customers to the Treasurer’s Office for septic fee collections. We have been receiving some audit confirmations and will be replying to requests received for boards, towns, and district audits after we have month end complete and disbursement checks out to the boards, towns, and schools. Brenda has been working on digitizing tax roll records one year at a time, that project has been going well and we will have scan capability set up for her soon.

The Wy County Treasurer’s Association has been working with the DOR and other entities, with the administration of Senate File 60 which affects tax collection for production tax. We have issued several mobile home move sheets in the past month, relocations etc.

Joe Baron, County Attorney: Joe: New Cases: 45/ Closed Cases: 21/ Current Case Load: 96/ In Court (June): 31

Lynda: New Cases: 19/ Closed Cases: 25/ Current Case Load: 83/ In Court (June): 38

Theresa Curren, County Assessor: State Board of Equalization approved Crook County’s Local and State Assessed Valuation for tax year 2021.  Next step is the approval of the mill levy by the commissioners in August.  Department of Revenue has scheduled their annual audit on August 3rd.  Theresa will be attending Wyoming Assessor’s Association meetings the week of July 12th in Lander.  Discussed the county creating a Sick Bank.

County Commissioners: Kelly: Responded to multiple fires, attended special Commissioner meetings, checked on county roads. Jeanne: Worked on more Centurylink issues, exploring COVID money for broadband, talked with CCNRD about Wyoming SRF funds. These funds offer 2 loan programs to public entities for water or wastewater infrastructure improvement projects. Attended special Commissioner meetings, worked on fire items, attended the Courthouse security meeting, talked with the Chairman of the hospital board regarding their vacancy on the board, discussed the complaints she has received regarding the lack of reclamation by ONEOK. Fred: Went out on 15 fires, checked on county roads, attended special Commissioner meetings, the participation by volunteers and local businesses to the fires was excellent.

Fred moved to approve the $10,000 bond for the Library Treasurer per statute. Jeanne seconded, all ayes, motion carried.

Morgan Ellsbury, Road and Bridge Superintendent and Larry Schommer, Facilities Maintenance Foreman, gave their monthly reports.

Adjourned for lunch at 12:05 o’clock p.m.

1:00 o’clock p.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Linda Fritz.

Melanie Wilmer, Public Health Response Coordinator, Public Health, Jill Mackey, County Library Director, Sara Fleenor, UW Area Educator, Extension Office and Carolyn Fowler, Secretary, Fair Board gave their monthly reports.

Fred moved to approve the bond for Jill Mackey, Crook County Library Director. Jeanne seconded, all ayes, motion carried.

Jeanne moved to approve a Special Improvement District Instruction and Approval Form and Special Improvement District Assessment Request Form for Sundance Canyon Ranch Improvement and Service District and a Special Improvement District Instruction and Approval Form and Special Improvement District Assessment Request Form for Kara Circle and Windy Improvement and Service District. Fred seconded, all ayes, motion carried.

Tim Lyons, Growth and Development Administrator, gave a monthly report.

Theresa Curren, County Assessor, presented the following tax addition, name change and cancellation: 2021-0234, R1001035 an P011282. Jeanne moved to approve the changes submitted. Fred seconded, all yes motion carried.

Board members and employees of the Crook County Natural Resource District were present to thank the Board for their upcoming financial support in the next budget.

Ed Robinson, Homeland Security County Coordinator and Doug Leis, Fire Warden, gave monthly reports.

Bob Latham discussed the current fire zones map with the Board. Jeanne moved to approve a revised fire zone map as presented by Bob, according to the by-laws. Fred seconded, all ayes, motion carried.

Present for the monthly I.T. update were Tom Overstreet, Pro River Technology (via conference call), Jeff Hodge, Joe Baron and Theresa Curren.

Mary Kuhl, County Treasurer submitted the following monthly report of receipts and disbursements for month end June 2021:

Total Receipts $1,953,447.84

Disbursements: Towns $39,720.39

County Boards $374,606.53

State & Local School $1,750,557.96

DOT/DOR/Rebate $205,955.66

Redemption/S. Park $10,421.49

Total $2,381,262.03

Investments Sundance State Bank $1,582,384.25 0.25%

Wyo-Star/Wyo Class $1,411,137.08 0.1874% $165.21

The meeting adjourned at 5:00 o’clock p.m.

Wednesday, July 7, 2021

8:30 o’clock a.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Linda Fritz.

The Pledge of Allegiance was recited to the Flag.

Preston Beckstead, Resident Engineer, Wyoming Department of Transportation (WYDOT), gave an update on bridge and road projects.

Morgan Ellsbury, Road and Bridge Superintendent and Larry Schommer, Facilities Maintenance Foreman, continued their monthly reports.

Present for the budget discussion were Morgan Ellsbury, Larry Schommer, Tim Lyons, Jeff Hodge, Joe Baron, Tina Wood and Jill Mackey.

Adjourned for lunch at 11:35 o’clock a.m.

1:00 o’clock p.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Linda Fritz.

The following people provided monthly reports: Andrew Litzel, Supervisor and Wade Dennis, Director, Weed & Pest, Sarah Anderson, Program Manager and Bridget Helms, Office Manager, CCNRD, Jenna Ellsbury, Director, Crook County Senior Center and Mike Gosse, District Ranger, USFS.

Jeanne moved to approve a Contract Between Wyoming Department of Health, Public Health Division and Crook County. Fred seconded, all ayes, motion carried.

Fred moved for the County Clerk to prepare a letter to the Elected Officials and Department Heads, on raises within their departments to be due by noon on Monday July 12th and to use the Board’s signature stamps on the letter. Jeanne seconded, all ayes, motion carried.

Notice: The Board of County Commissioners is requesting bids for county property insurance for a one-year term, starting August 15, 2021. All bids must be submitted to the Crook County Commissioners, P.O. Box 37, Sundance, WY, 82729, by or before July 28, 2021, at 2:00 o’clock p.m.

The meeting adjourned at 3:02 o’clock p.m. to meet in regular session on August 2 & 3, 2021 at 8:30 o’clock a.m. in the Commissioner Room at the Courthouse in Sundance, Wyoming.

Kelly B. Dennis, Chairman Jeanne A. Whalen, Vice-Chairwoman

Fred M. Devish, Member Attested: Linda Fritz, County Clerk

Publish: July 22, 2021