Council

City of Sundance, Wyoming

June 1, 2021

The Town Council met this day in regular session at 7:00 p.m. with Mayor Paul Brooks presiding.

Roll call was taken by Mayor Brooks with Council Members Randy Stevenson, Brad Marchant, Callie Hilty and Joe Wilson all present.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the Consent Agenda. All ayes, MOTION CARRIED.

US POSTAL SERVICE-POSTAGE $261.30; DANNY DECKER-UTILITY DEPOSIT REFUND-$100.00; DEB KEEGAN-UTLITY DEPOSIT REFUND- $11.95; PAT MITCHELL-UTILITY DEPOSIT REFUND-$10.00; STERLING CONSTRUCITON-UTILITY DEPOSIT REFUND-$24.01; ADVANCED BUILDERS, INC-STREETS-WBC OLD STONEY-$10,052.50; AMERICAN SOLUTIONS-ADMIN-OFFICE SUPPLIES-$850.51; AMERI-TECH EQUIPMENT COMPANY-GARBAGE-CARTS $3185.60; AT & T -WATER, LANDFILL, MAYOR PHONE $179.43; BACHMANN, LEANN- ADMIN JANITORIAL $300.00; BEARLODGE ENGINEERING & SURVEYING-STREETS-MISC-$300.00; BROOKS, PAUL- MAYOR & COUNCIL-TRAVEL & TRAINING-$68.32; CAMPBELL COUNTY PUBLIC WORKS-GARBAGE-GATE FEE- $724.00; CASELLE – COMPUTER SUPPORT $1379.00; CASPER STAR TRIBUNE-WATER-AML TANK-$480.40; CITY CLERK-TREASURER-MIN POSTAGE, ADMIN- MISC EXP $96.00; CITY OF SUNDANCE-RECREATIONAL FUND- TRANSFER TO RECREATION FUND-$50,000.00; CROOK COUNTY SHERIFF OFFICE-PS-CONTRACT-$23,750.00; CUSTOM AUTO & TRUCK-FIRE-EQUIPMENT MAINT- $119.94; CW WASTE-GARBAGE GATE FEE $12,911.78; DAKOTA BUSINESS CENTER-ADMIN OFFICE SUPPLIESS $41.00; DAKOTA EQUIPMENT RENTAL-STREETS-MISC-$220.00; DECKERS FOOD MARKET-ADMIN-MISC EXP- $2.88; ENERGY LAB INC-WATER TESTING $44.00; GROSSENBURG IMPLEMENT INC-CEMETARIES-EQUIP/MAINT- $173.79; HAWKINS WATER TREATMENT-WATER CHLORINE SUPPLY $20.00; HOMESPUN DESIGNS-ADMIN-EC DEV BOARD- $30.00; MARK HUGHES – CITY ATTORNEY RETAINER $2000.00; JOE WILSON- MAYOR & COUNCIL TRAVEL & TRANING- $68.32; MARCO – ADMIN COPY MACHINE $295.19; MUNICIPAL EMERGENCY SERVICES-FIRE-MISC EXP-$180.00; NATAILE SKEENS-POOL-SUPPLEIS-$300.00; NORTHWEST PIPE FITTINGS, INC-WATER SUPPLIES-$2193.12; QUIK SIGNS-ADMIN-EC DEV-$40.00; RANGE TELEPHONE-ADMIN-FIRE- LANDFILL-PD-AMBULANCE $738.31; ROLLING METAL AUTO LLC- SHOP GAS & DIESEL FUEL -GARBAGE/LANDFILL FUEL $735.90; SECURE INSTANT PAYMENTS LLC-WATER-SEWER-GARBAGE-MUNICIPAL COURT MISC EXP $45.95; SERVALL UNIFORM LINEN CO-ADMIN-JANITORIAL $128.53; SUNDANCE EXTINGUISHER, LLC-FIRE-MAINT-STREETS-MAINT/PARKS-$427.58; SUNDANCE HARDWARE & SPORTING GOODS LLC-SHOP-SUPPLIES, -ADMIN-JANITORIAL-WATER SUPPLIES- $209.26; TRACY MOTOR- STREETS-SUPPLIES- $414.87; TRIHYDRO-SEWER-CITY ENGINEER- $2000.00; TRIHYDRO-GARBAGE-TESTING- $7693.44 U.S. POSTAL SERVICE-ANNUAL PERMIT FEE- $245.00; VISA #1466- ADMIN COMPUTER SUPPORT, MAYOR-MISC EXP-$86.86; VISA #4469-STREETS-MISC-LAND USE-$213.45; VOLUNTEER FIREMEN’S PENSION FUND- $243.75; WYOMING ASSN OF MUNICIPALTIES- ADMIN-TRAINING-COUNCIL-TRAINING-$480.00; WAM-WCCA ENERGY LEASE PROGRAM-FIRE-ENERGY LEASE-$13,180.50; WESCO DISTRIBUTING INC-STREETS-LIGHT MAINT- $4293.64; WESTERN WASTE SOLUTIONS-GARBAGE-RECYCLING TONAGE-$3650.00; WYOMING DEPT OF AGRICULTURE-POOL-LICENSE- $50.00; WYOMING OFFICE OF STATE LANDS AND INVESTMENTS- $3791.17; WYOMING SECRETARY OF STATE-ADMIN-$30.00 SALARIES-ADMIN-MAINT-REC-POOL $28,256.24; SSB-DIRECT DEPOSIT FEES $6.12; BCBS OF WY-INS $11,269.85; CITY OF SUNDANCE-FLEX SHARE BENEFITS $33.60; CITY OF SUNDANCE FLEX SHARE $500.00; EFTPS-PAYROLL TAX $8531.75; GREAT WEST TRUST CO LLC – DEFFERED COMP $1565.00; HEALTHSMART BENEFIT SOLUTIONS INC LIFE INS $128.00; POWDER RIVER ENERGY CORP-ADMIN-STREETS-SR-WATER-SEWER LANDFILL-DAYCARE-FIRE-AMBULANCE-PARK-ELECTIRCITY $10,406.24; SUNDANCE STATE BANK-SKCC $400.00; SYMETRA LIFE INS CO- DISABILITY $297.26; WY RETIREMENT- RETIREMENT $6398.30; WY WORKERS COMP- WORKERS COMPENSATION $1188.31; TIMBERLINE SERVICES INC-WATER- SW TANK $80,112.02; TIMBERLINE SERVICES INC-RETAINAGE ACCOUNT-WATER- SW TANK $8901.33; TRIHYDRO CORP-WATER-AML KID TANK $5518.75; TRIHYDRO CORP-WATER-SW TANK $4261.50; COLLINS COMMUNICATIONS INC-FIRE EQUIP $6080.82; MES-ROCKY MOUNTAINS-FIRE EQUIP $5040.00.

Total $327,966.34

Approve Minutes of the City Council Regular Meeting of May 4, 2021 as published. Approve the May adjustment report. Approve the May Paid Invoice report. Approve the June Unpaid Invoice Report. MOTION CARRIED (per consent agenda).

City Engineer Karla Greaser reported on the Sundance West Tank Project. The contractor is working through the punch list items for final completion. Five bids were received for the Sundance Kid Tank Project. Trihydro has reviewed the bids and bidder qualifications.

Clerk Treasurer Kathy Lenz reported on Sundance Square Park. Things are getting wrapped up and the Open House is on schedule for June 18th. Please plan on attending.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER HILTY SECONDED a motion to approve a payment of $2000.00 in support of the E-Recycling event sponsored by Crook County Natural Resourced District. All Ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve ORDINANCE NO. 5, 2021; ORDINANCE NO. 6, 2021; ORDINANCE 7, 2021 AND ORDINANCE 8, 2021 – FRANCHISE AGREEMENTS with Range Telephone Coop; Sundance Cable T.V. Inc.; Visionary Communications Inc.; and Powder River Energy Corporation - FIRST READING. All Ayes, MOTION CARRIED.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve RESOLUTION 6, 2021 – FIREWORKS. This is contingent upon the Fire Chief’s approval. All Ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve ORDINANCE 4, 2021-AN ORDINANCE AMENDING ZONING ORDINANCE-FIRST READING. All Ayes, MOTION CARRIED.

City Engineer Karla Greaser reported to the council after review of the bids received, she recommended the city award the bid to Hot Iron Inc. including Alternate 1 and Alternate 2. Those alternates are for the South zone water line and for demolition of the old tanks.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to give a notice of award for the low bid on the Sundance Kid Tank Project to Hot Iron Inc. in the amount of 1,541,570.42. This included both Alternate 1 and Alternate 2. All Ayes, MOTION CARRIED.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to sign the letter of engagement with Leo & Riley Co. for the 2021-2022 annual audit. All Ayes, MOTION CARRIED.

COUNCIL MEMBER STEVENSON MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve the May 24, 2021 Land Use Committee Meeting minutes as presented. All Ayes, MOTION CARRIED.

Permits Issued:

Croell Inc. Office addition 2717 Hwy 585

Anne Highmore Two Sheds 108 E Ryan St

Wesley & Kristina Davis 6” aluminum/wood fence 108 N 8th St

Scott Keyworth 8 x 13 Deck 2004 E Hill St

Sheryl Klocker Residence 520 S 21st St

Wendy DePina Variance for Mobile Home Energy Plaza

COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER MARCHANT SECONDED a motion to approve Catering Permits for Dime Horseshoe Bar, June 5th 2021-Old Stoney Art Auction and Pokeys BBQ & Smokehouse August 7 – August 11, 2021 – Deluxe Harley Davidson. All Ayes, MOTION CARRIED.

COUNCIL MEMBER HILTY MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to allow Public Works Director Mac Erickson to sign the substantial completion agreement for the SW Tank Project. All Ayes, MOTION CARRIED.

A Public Hearing was opened at 7:15 p.m. for the 2021/2022 Budget. No comments were heard. The hearing closed at 7:18 p.m.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to approve ORDINANCE NO.3, 2021 - APPROPRIATING MONEY FOR THE 12 MONTH PERIOD BEGINNING JULY 1, 2021 AND ENDING JUNE 30, 2022 – THIRD AND FINAL READING. All Ayes, MOTION CARRIED.

Clerk Treasurer Kathy Lenz presented the council with information regarding Resolution 5, 2021.

COUNCIL MEMBER MARCHANT MOVED, COUNCIL MEMBER WILSON SECONDED a motion to approve RESOLUTION 5, 2021 – REGARDING BUDGET AMENDMENT. All Ayes, MOTION CARRIED.

Department Head Reports:

Sheriff Report 166 calls for the month. The Department will be holding a bike rodeo during the Fair.

Fire Chief Gari Gill reported $10,870 has been collected in a fund raiser to date. The Department had 2 calls and a transfer for the month of May.

Meeting Adjourned 7:20 P.M.

Mayor Paul Brooks

SEAL)

Deputy Clerk Treasurer Helen Engelhaupt

Publish: June 10, 2021