Crook County School District

MINUTES of MEETING

BOARD of TRUSTEES

CROOK COUNTY SCHOOL DISTRICT #1

Preparing Today for Success Tomorrow

CCSD#1 will prepare & empower all students for successful, lifelong learning through effective teaching.

CALL TO

ORDER The regular meeting of the Board of Trustees of Crook County School District #1 was held in Sundance, WY, Monday, June 17, 2019, at the hour of 6:00 PM at central office.

ROLL CALL The meeting opened with the following present: Chairman Brian Marchant; Trustees Marlene Edwards, Rick Gill, Thayne Gray, Keith Haiar, Dena Mills, Ken Rathbun, Heith Waddell, and Chase Williams. No trustees absent. Administrator present – Mark Broderson, Superintendent.

APPROVAL of

MINUTES Motion was made by Trustee Mills and seconded by Trustee Williams to approve the minutes of the last regular meeting. Motion carried. Motion was made by Trustee Rathbun and seconded by Trustee Waddell to approve the minutes of the June 5 special meeting. Motion carried.

ADOPTION of

AGENDA Motion was made by Trustee Williams and seconded by Trustee Gill to adopt the agenda. Motion carried.

VISITORS Moorcroft trustees Chase Williams and Thayne Gray thanked Terry Williams for her 22 total years of service to the school district and presented her with a card and gift certificate. Ms. Williams was a para at Moorcroft High School for 20 years and retired at the end of the school year.

FINANCIAL Motion was made by Trustee Gray and seconded by Trustee Rathbun to approve the financial reports. Motion carried.

BOCES Trustee Edwards gave a report from the last BOCES meeting; she attended by phone. The next meeting is July 11.

SUPERINTENDENT Mark Broderson, Superintendent, informed board members:

o The Town of Moorcroft would like the school district to pay for the curb and gutter on the road the school district plans to turn over to the town. Mr. Broderson contacted the School Facilities Department to see if the SFD would finance the $130,000 required for the project – the answer is yes. After discussion about restrictions, naming rights, flood control, etc., the board directed Mr. Broderson to move forward with a bid for curb and gutter; Mr. Hughes will draft an easement for the road, which the school board can take action on at a future board meeting. The roadway will also need to be surveyed.

o Mr. Broderson gave updates on all maintenance projects throughout the district.

o The search continues for a MK8 counselor

o The new truck for Randy Gill, approved at the June 5 special meeting, was delivered to central office from Casper last Friday

o The leadership team meeting had good discussions on June 3. Topics were how to improve school and community cultures district-wide; ways to improve communication; and how to protect academic time.

EXECUTIVE

SESSION Motion was made by Trustee Mills and seconded by Trustee Gill to go into executive session at 6:26 PM to discuss personnel issues. Motion carried.

REGULAR

SESSION Chairman Marchant called the meeting back into regular session at 6:52 PM.

CONSENT

AGENDA Chairman Marchant asked if any board member would like any item removed from the Consent Agenda.

Chairman Marchant declared a conflict of interest on Item F and asked to remove it.

Motion was made by Trustee Gill and seconded by Trustee Williams to approve the remaining items on the Consent Agenda (A-E, and G-J).

To approve the bill listing and to issue warrants in payment thereof.

To set 2019-20 petty cash amounts:

Central Office $1200

Hulett School $ 350

Moorcroft K8 $ 200

Moorcroft Secondary $ 350

Sundance Elementary $ 150

Sundance Secondary $ 350

Moorcroft Community Ed $ 25

Sundance Community Ed $ 25 TOTAL: $2,650

To approve the School Risk Retention Program Amended Joint Power Agreement.

To approve 2019-2020 special education related services contracts with Northeast Wyoming Board of Cooperative Educational Services:

1. Occupational Therapy

2. Consultation & Training

To approve resignations:

1. Valerie Sweeney – Moorcroft K8 Part-time Custodian

2. Sara Bryant – Moorcroft K8 Part-time Custodian

ITEM REMOVED.

To approve 2019-2020 extra-duty contracts as attached.

To approve hiring:

1. Devyn Williams – Hulett School Custodian

To approve the declaration of intent for CCSD#1 to participate in all federally funded programs.

To approve the 2019-2020 superintendent’s bond for $10,000. Motion carried.

Chairman Marchant declared a conflict of interest, turned the meeting over to Vice-Chairman Gill, left the room, and abstained from discussion or vote. Motion was made by Trustee Mills and seconded by Trustee Rathbun to approve 2019 stipends as follows:

Special Olympics Winter Games Certified Winter Chaperone:

Kate Cummings

Hulett Ecology Trip Chaperones:

Derrick Backen Charles Bauman Lacy Foskett Lila Kennah

Social Studies Curriculum Work:

Sharon Bailey Alyssa Brown Amber Burch LaNae Curr

Karen Disney Shawna Fischbach Jesse Hinkhouse Tina Inghram

Jerlyn Marchant Zach Richards

STAR Conference Training:

Teresa Brown Melissa Ruml Julie Stephany

Love & Logic Training:

Kim Eymer Lydia Guthmiller Sandra Neiman Alyson Nelson

Angela Olson Lisa Richter Steve Richter Julie Stephany

Natalie Warga

SDE K-12 Conference:

Alyssa Brown Teresa Brown Linda Cote Cheyenne Fauber

Shawna Fischbach Nate Fulton Jacilyn Garrison Jesse Hinkhouse

Mandee Stutzman

WAVE Conference:

Kate Cummings Lydia Guthmiller Sandra Neiman Alyson Nelson

Angela Olson Lisa Richter Steve Richter Julie Stephany

Susan Wilson

Perkins Grant Facilitators:

Stephanie Grubb Jim Pannell Travis Santistevan

Special Olympics Coordinator & Coach - 3 seasons (fall, winter, spring) for 2019-2020:

Kassie Clements

Motion carried.

Chairman Marchant returned to the meeting and resumed his duties.

TEACHERAGE

RENTAL As recommended by the superintendent, motion was made by Trustee Rathbun and seconded by Trustee Williams to approve teacherage rental rates for 2019-2020: Year 1 Year 2 Year 3

Moorcroft 3 bedroom: $475 $525 $575

Moorcroft 2 bedroom $425 $475 $525

Mobile homes $475 $525 $575

Hulett house $600 $650 $700

These are the same rates as 2018-2019. Occupancy in district housing is limited to three years. Motion carried.

POLICIES As recommended by the superintendent, motion was made by Trustee Williams and seconded by Trustee Gill to approve the first reading of Policy JLDBB – Suicide Prevention. A copy of the policy is attached, along with its procedure and crisis report, and becomes a part of these minutes. Trustee Gray asked several questions; Attorney Mark Hughes said he had double-checked several items; everything is legally OK. Motion carried.

As recommended by the superintendent, motion was made by Trustee Rathbun and seconded by Trustee Edwards to approve a revision to the “Emergency/Bereavement Leave” portion of Policy GDBD – Support Staff Leaves & Absences. It will now match the professional staff emergency/bereavement leave. A copy of page 2 of the policy is attached and becomes a part of these minutes. Motion carried.

CTE FUNDING As recommended by the superintendent, motion was made by Trustee Mills and seconded by Trustee Rathbun to approve budgeting $100,000 for Career Technical Education program enhancements to each high school in Hulett, Moorcroft, and Sundance; to provide an additional $50,000 for Moorcroft and Sundance approved projects, as a contingency, if needed; to provide an additional $300,000 for the construction of a vocational building in Hulett, if the design phase comes in under budget; if the Hulett vocational building design phase comes in over budget, additional monies would have to be secured from local sources; Randy Gill, Facilities Director, will oversee all stages of planning, design, and construction; all expenditures relating to these projects must be approved by the building principal and superintendent; and the Board of Trustees will be kept apprised of all projects. Motion carried.

BUDGET

AMENDMENT As recommended by the superintendent, motion was made by Trustee Gray and seconded by Trustee Gill to approve the 2018-2019 budget amendment as presented and explained by Pamela Garman, Business Manager. Motion carried. A copy of the amendment is attached and becomes a part of these minutes.

RECOGNITION None this month.

DISCUSSION Mr. Broderson spoke about the superintendent evaluation process and how several other Wyoming districts were proceeding. He requested a work group to help develop a timeline and evaluation cycle. Chairman Marchant asked for volunteers; Trustees Waddell, Rathbun, and Williams agreed to be part of the work group. Mr. Broderson will contact them by email to set up a work session.

ADJOURN-

MENT Motion was made by Trustee Gill and seconded by Trustee Williams to adjourn the meeting at 7:09 PM. Motion carried.

_____________________________ ______________________________

Chairperson Clerk