CALL TO ORDER – The regular meeting of the Board of Trustees of Crook County School District #1 was held in Hulett, WY, Monday, October 17, 2016, at the hour of 6 p.m. at the Hulett School.
ROLL CALL – The meeting opened with the following present: Chairman Brian Marchant; Trustees Marlene Edwards, Rick Gill, Thayne Gray, Keith Haiar, Dena Mills, Josie Pearson, and Ken Rathbun. Trustee absent – Don Clonch. Administrators present – Mark Broderson, Superintendent; Teresa Brown, Director of Curriculum; Sandra L. Neiman, Director of Special Education; Jason Moss, Moorcroft K8 Principal; Brian Brandon, Moorcroft K8 Assistant Principal; Becky Waters, Moorcroft High School Principal; Brian Hartwig, Sundance Elementary Principal; and Jim O’Connor, Sundance Secondary Principal.
APPROVAL OF MINUTES – Motion was made by Trustee Haiar and seconded by Trustee Mills to approve the minutes of the last regular meeting. Motion carried.
ADOPTION OF AGENDA – Motion was made by Trustee Rathbun and seconded by Trustee Gill to adopt the agenda. Motion carried.
VISITORS – Amy Boswell and her son, James, were introduced. James qualified for the Special Olympics World Games by winning three gold medals in alpine ski events at the WY Special Olympics Winter Games in February of 2016. The World Games are in Austria – March of 2017. Amy said James has been in Special Olympics since second grade – he is now a freshman at the Hulett School. Amy spoke of their fundraising efforts to cover travel costs and thanked board members for supporting the special Olympics program. James said he is excited to go to Austria! He also has a US national team practice in Vermont from December 12-16. Board members wished James good luck!
FINANCIAL – Motion was made by Trustee Gray and seconded by Trustee Pearson to approve the financial reports as submitted. Motion carried.
CONSTRUCTION – (during superintendent’s report)
BOCES/ BOCHES – Trustee Pearson gave a report on the BOCES meeting she attended. Trustee Haiar gave a report on the BOCHES meeting he was able to attend by phone.
SPECIAL PROGRAMS – Teresa Brown, Director of Curriculum, spoke about Bear Lodge High School and a pilot program in which it is participating – the Wyoming Accountability Education Act (WAEA); the Literacy First teaching model used for walk throughs – teachers and administrators have had favorable reactions; and the possibility of constructing a high elements ROPES course in Hulett.
PRINCIPALS – Becky Waters, Brian Hartwig, Jason Moss, and Jim O’Connor spoke about homecoming events, extra-curricular activities, the end of the first quarter with parent/teacher conferences scheduled October 21, music programs, character assemblies, and WHSAA football scheduling. Principals answered questions from board members.
SUPERINTENDENT – Mark Broderson, Superintendent, informed board members
- District staff members are preparing the “old” Sundance Elementary to become the “new” central office; the move will be completed by October 31
- Of progress on the SHS football field & track; he answered questions from board members
- His accreditation visit to Glenrock was a good experience; he feels positive CCSD#1 will successfully meet all requirements next year during its accreditation visit
- Gypsy Petz, Moorcroft K8 counselor, was called up to serve as a Red Cross mental health professional in South Carolina for 2 weeks
- Of several staff and student injuries which have occurred
- Thursday, November 17, is the staff appreciation turkey dinner served in the school lunchrooms in honor of American Education Week
- He will go to Casper on Tuesday, October 25, with Kathy Lenz, Sundance City Clerk, to request additional funding for the demolition of central office
- MK8 may request an additional kindergarten para
- Trustee Haiar asked about costs to move the technology hub from the current central office location to its new location
CONSENT AGENDA – Chairman Marchant asked if any board member would like an item removed from the Consent Agenda.
Trustee Pearson asked to remove Item B.
Motion was made by Trustee Mills and seconded by Trustee Haiar to approve the remaining items on the Consent Agenda, minus B.
To approve the bill listing and to issue warrants in payment thereof.
To approve hiring for 2016-17: 1. Brittany Richendifer – Moorcroft K8 Part-time Custodian, 2. Doug Price – Substitute/Activity Bus Driver, 3. Joseph Scott – Moorcroft Bus Route Driver
To approve EWC Concurrent Enrollment Adjunct Instructors: 1. Hulett – Ken Merwin, Jim Pannell, Dave Letellier, Orville Hess, Lila Kennah, Josh Willems; 2. Moorcroft – Deb Harrison, Stephan Richter, Lona Tracy, Nathan Towell, Andrea Wood, Randi Faeth, Darcy Sams; 3. Sundance – Mason Neiman, Stephanie Grubb, Lisa Dutton
To approve 2016-17 extra-duty contracts for: 1. Sheryl O’Connor – Teacher Mentor, 2. Nicholas Olson – Sundance HS Boys’ Basketball Head Coach, 3. Calvin Dobesh – Sundance HS Boys’ Basketball Assistant Coach, 4. Todd Hickman – Sundance JH Wrestling Coach, 5. Randi Faeth – Moorcroft K8 JH Boys’ Basketball Coach, 6. Sonny Merchen – Moorcroft HS Junior Varsity Boys’ Basketball Coach, 7. Latasha Bertsch – Moorcroft HS Junior Varsity Girls’ Basketball Coach, 8. Jennie Gill – Moorcroft JH Girls’ Basketball Coach
Approval of 2016-17 Requests to Home School: 1. Rob and Pam Schurman, 2. Adrian and Rebecca Ebling, 3. Ginger Gerstner
Approval of 2016-17 Requests for Isolation: 1. Lee and Heidi Jensen, 2. Kent Sr. and Vicki Larsen, 3. Beth McCollum
Motion was made by Trustee Pearson and seconded by Trustee Rathbun to approve the out-of-country trip to Austria in March of 2017 for James Boswell who qualified for the World Finals Special Olympics. Discussion was held and questions were asked; Policy JQA – International Student Travel was referenced. Motion failed.
Motion was made by Trustee Gray and seconded by Trustee Pearson to table approval of the out-of-country trip to Austria. Motion carried.
RECESS – Chairman Marchant called for a recess at 7:07 p.m. Motion carried.
REGULAR SESSION – Chairman Marchant called the meeting back into order at 7:18 p.m.
POLICIES – As recommended by the superintendent, motion was made by Trustee Pearson and seconded by Trustee Gill to approve second and final reading of new policies: 1. EHAAD – Data Integrity, 2. EHAAE – Data Backup and Storage, 3. EHAAF – Data Retention and Disposition, 4. EHAAG – Data Disposal, 5. EHAAH – Critical Analysis of Data and Applications, 6. EHAAI – Data Access Authorization, 7. EHAAJ – Data Contingency Operations, 8. EHAAK – Termination of Access to Data
Discussion about the policies was held; suggestions were made; input was requested from Janell Willems, Technology Coordinator. Motion carried by a vote of 5 to 3. A copy of each policy is attached and becomes a part of these minutes.
BIDS – As recommended by the superintendent, motion was made by Trustee Rathbun and seconded by Trustee Pearson to approve the bid from Greiner Ford of Casper, WY, for a 2017 F-Series SD 4×4 crew cab pickup with a utility box and 8’2” blade for $48,167. Motion carried. A copy of the bid tally is attached and becomes a part of the minutes.
As recommended by the superintendent, motion was made by Trustee Rathbun and seconded by Trustee Gill to approve the bid from H&H Electric, LLC of Douglas, WY, for Sundance High School football field lighting in the amount of $153,287, contingent upon SHS raising the complete amount of funds needed to finish the project. Motion carried. A copy of the bid tally is attached and becomes a part of the minutes.
EASEMENTS – As recommended by the superintendent, motion was made by Trustee Gill and seconded by Trustee Pearson to grant authority for Chairman Marchant to sign the easement presented by Mark Hughes, for the City of Sundance, contingent upon the City of Sundance transferring a piece of property to CCSD#1, as was previously agreed upon by CCSD#1 and the city. Motion carried.
As recommended by the superintendent, motion was made by Trustee Pearson and seconded by Trustee Gray to grant authority for Chairman Marchant to sign the easement for the Sundance golf course, as was previously agreed upon between CCSD#1 and the Sundance Country Club. Motion carried.
ADDITIONAL HOURS – As recommended by the superintendent, motion was made by Trustee Rathbun and seconded by Trustee Mills to approve additional sub custodial hours at the new Sundance Elementary until January 1, 2017. Motion carried.
NAMING RIGHTS – Chairman Marchant declared a conflict of interest and turned the meeting over to Vice-Chairman Pearson; he stayed in the meeting to answer questions. Attorney Hughes handed out the Naming Rights Agreement with Croell, Inc. for the new Sundance football field & track. Discussion was held. As recommended by the superintendent, motion was made by Trustee Mills and seconded by Trustee to grant naming rights to Croell, Inc. for the Sundance football field and track as per the agreement and to authorize Vice-Chairman Pearson to sign the document on behalf of the district. Chairman Marchant left the meeting and abstained from vote. Motion carried. Chairman Marchant returned to the meeting and Vice-Chairman Pearson turned the meeting over to him. A “Croell Field” sign will be erected at the site.
RECOGNITION – Crook County School Board members want to recognize the following for their performance or accomplishments:
- Today, October 17, is National Bosses’ Day – Jan Steele asked to recognize Superintendent Broderson!
- Thanks to Roger Croell and Croell Redi-Mix for their generous contributions to the Sundance High School athletic complex and football field!
- Congratulations to Lance Hofland for his induction into the Dickinson State Hall of Fame!
DISCUSSION – 1. Brian Farmer, WSBA Executive Director, was recently diagnosed with cancer – the board requested Superintendent Broderson send a card. 2. Is there a need for additional custodial hours in Moorcroft? Superintendent Broderson has not had any requests from the principals. 3. Attorney Hughes informed board members that he felt the recent Workforce Services EEOC claim interview held in Moorcroft last week went well.
ADJOURNMENT – Motion was made by Trustee Mills and seconded by Trustee Edwards to adjourn the meeting at 8:19 p.m. Motion carried.