CALL TO ORDER – The regular meeting of the Board of Trustees of Crook County School District #1 was held in Moorcroft, WY, Monday, March 21, 2016, at the hour of 6 p.m. at the Moorcroft K8 School.
ROLL CALL – The meeting opened with the following present: Chairman Brian Marchant; Trustees Don Clonch; Marlene Edwards, Rick Gill, Thayne Gray, Dena Mills, Josie Pearson, and Ken Rathbun. Trustee absent – Keith Haiar. Administrators present – Mark Broderson, Superintendent; Teresa Brown, Director of Curriculum; Sandra Neiman, Director of Special Education; Linda Wolfskill, Hulett School Principal; Jason Moss, Moorcroft K8 Principal; Brian Brandon, Moorcroft K8 Assistant Principal; Brian Hartwig, Sundance Elementary Principal; and Darlene Hartman-Hallam, Bear Lodge High School Principal.
APPROVAL OF MINUTES – Motion was made by Trustee Gray and seconded by Trustee Mills to approve the minutes of the last regular meeting. Motion carried. Motion was made by Trustee Pearson and seconded by Trustee Rathbun to approve the minutes of the special meeting on February 19, 2016. Motion carried.
ADOPTION OF AGENDA – Motion was made by Trustee Clonch and seconded by Trustee Gill to add G. Moorcroft Track to Action Items and go into executive session for Action Items A,B,C,D,F and G and to adopt this revised agenda. Motion carried.
VISITORS – The Moorcroft wrestling team was unable to attend tonight’s meeting.
Sundance Mayor, Paul Brooks, agreed to wait to address the board until Action Item E.
Gypsy Petz, Moorcroft K8 counselor, and Shanna Kinnick, Moorcroft K8 teacher, introduced Ayden Petz, a 3rd grade student who demonstrated the many features of a Charley cart. A Charley cart is a compact, mobile kitchen with equipment, lessons & training, to get kids cooking in the classroom. Aidan said students must be courteous, responsible, and safe when using the cart. Board members were given a sample treat: strawberries and shortcake.
FINANCIAL – Motion was made by Trustee Rathbun and seconded by Trustee Gray to approve the financial reports prepared and submitted by Pamela Garman, Business Manager, and included in tonight’s board packet. Motion carried.
CONSTRUCTION – Tom Necklason, owner rep,
- gave a progress report on the Sundance Elementary school project and answered questions from board members
- went over three options for work to be done at the Moorcroft High School track regarding slope; money for this project will come out of major maintenance. The option Tom recommends includes nine additional parking spaces and would cost $329,000
- spoke about the retaining wall project at the east end of Moorcroft High School
- reported that geo boring testing has been completed at both the Sundance athletic track and Hulett track sites
- reported that in Moorcroft, an all-weather surface for a six-lane track would cost $448,000; an eight-lane track would cost $1,180,300. Because two additional lanes is considered an enhancement, the school district would have to pay the difference of $732,300. The WY School Facilities Department would pay for shot and discus throwing cages in either case.
BOCES & BOCHES – No reports.
SPECIAL PROGRAMS – Teresa Brown, Director of Curriculum, informed board members of several projects funded through grant monies: a Charley cart for each town; a greenhouse in Moorcroft; and a high tunnel with raised beds for a Moorcroft community garden.
PRINCIPALS – Jason Moss, Moorcroft K8 Principal, informed board members that the building has finished PAWS testing; 8th grade students went to the high school to listen to an assembly about the dangers of social media; there has been an increase in students from Rozet enrolling for next school year; they continue to use project-based learning and STEM (science, technology, engineering, math) programs and hope to qualify as a model school; and Kim Jones, Moorcroft librarian, is teaching the 8th grade STEM class – thank you to sponsors Teresa Brown; Jim Neiman, Devils Tower Forest Products (Hulett); Don Williamson, Windcreek Services, Inc. (Moorcroft); and ElectroFab, Inc. and Strata Mining of Gillette!
Brian Hartwig, Sundance Elementary School Principal, reported that the two Destination Imagination teams who went to state competition won third and fourth place finishes; students are finishing PAWS testing; furniture/fixtures and equipment choices have been completed for the new elementary; staff are excited about the new building – it will be a great educational facility; and he invited board members to tour the new building before next month’s meeting
Linda Wolfskill, Hulett School Principal, reported that the Hulett students had an amazing opportunity when they visited the legislature and the bill to declare Wyoming big sagebrush as the state shrub was passed – students have a greater appreciation of the legislative process after seeing it work; the state board of education held a meeting in Hulett last week and toured the school farm; the School Improvement Grant visit finished up improvement – the Hulett School will be expected to keep up its improvement; Hulett hopes to qualify as a STEM-certified school – it will push the school to excellence in order to pass certification; and the governor may speak at Hulett’s graduation!
Darlene Hartman-Hallam, Bear Lodge High School Principal, informed the board that students are currently completing eco-system units and PAWS and Aspire testing and staff and students are getting the greenhouse for planting. Money from the greenhouse plant sales is used for student activity trips.
Jim O’Connor, Interim Sundance High School Principal, reported that the Destination Imagination team who qualified for state competition won first place; there was a jazz festival at SHS today; the Pops concert is tomorrow night; and the building is done with PAWS!
SUPERINTENDENT – Mr. Broderson reported:
- The Moorcroft wrestling team won its fourth first place title!
- Kim Jones, Moorcroft librarian, is teaching the eighth grade MHS STEM class
- Moorcroft High School is having a job skill day on March 23; board members are invited
- Lauren Haiar, SHS freshman, won third place at the state poetry contest
- Mr. Kahler’s final SHS POPS concert is Tuesday night
- The SHS prom was well-attended last Saturday night
- Congratulations to Hulett students for initiating the idea of the Wyoming big sagebrush as the state shrub
- The personalized key fobs for board members are compliments of Mr. Hickman and his students; they used their new laser to make the fobs
CHAIRMAN – No report
CONSENT AGENDA – Chairman Marchant asked if any board member would like an item removed from the Consent Agenda.
Motion was made by Trustee Mills and seconded by Trustee Edwards to approve the Consent Agenda.
To approve the bill listing and to issue warrants in payment thereof.
To approve Mark Broderson, Superintendent, and Pamela Garman, Business Manager, as signers for school district bank accounts.
To approve resignations at the end of the 2015-16 school year for: 1. Amy Hall – Moorcroft K8 Teacher; 2. Eric Thomson – Moorcroft High School Business Teacher; 3. Jason Hubbard – Moorcroft High School Agriculture Education Teacher
To approve retirements at the end of the 2015-16 school year: 1. John Ferguson – Moorcroft Art Teacher; 2. Dorothy Wondercheck – Moorcroft Bus Route Driver
To approve extra-duty contracts for spring, 2016: 1. Mason Neiman – Sundance HS Play; 2. Joy Sheehan – Moorcroft High School Assistant Track Coach; 3. Lisa Dutton – District-wide Drivers’ Education Instructor; 4. Randi Faeth – District-wide Drivers’ Education Instructor
SUNDANCE ATHLETIC COMPLEX – Motion was made by Trustee Clonch and seconded by Trustee Rathbun to approve having the superintendent and board chairman work with the Sundance mayor, contingent upon approval of the Memorandum of Understanding, to sign the lease agreement between the City of Sundance and CCSD#1. Motion carried.
Motion was made by Trustee Pearson and seconded by Trustee Rathbun to pay $10,000 a year for seven years for a total of $70,000 to the City of Sundance for the school district’s share of off-site infrastructure costs. The Recapture Agreement between the City of Sundance, CCSD#1, and the Wyoming School Facilities Department states the city will be responsible for $150,645; the school district will contribute $70,000 of this amount. The money will come from the school district’s general fund and be included in the budget for the next seven years. The first payment will be paid in the next fiscal year starting July 1, 2016. Motion carried.
Discussion was held among Mayor Brooks, Tom Necklason, Mark Broderson, and members of the school board. Topics which are still being discussed include safety issues, construction of a sidewalk to the swimming pool, a water tank, and water lines. Mayor Brooks spoke of his appreciation for the many ways in which the city and school district have worked successfully together, and his belief that the few disagreements encountered can be successfully resolved.
RECESS – Motion was made by Trustee Clonch and seconded by Trustee Pearson to take a recess at 7:23 p.m. Motion carried.
REGULAR SESSION – Chairman Marchant called the meeting back into regular session at 7:42 p.m.
EXECUTIVE SESSION – Motion was made by Trustee Rathbun and seconded by Trustee Mills to go into executive session at 7:43 p.m. to discuss personnel and land. Motion carried.
REGULAR SESSION – Chairman Marchant called the meeting back into regular session at 9:26 p.m.
SUPERINTENDENT’S CONTRACT – Motion was made by Trustee Rathbun and seconded by Trustee Mills to authorize Chairman Marchant to sign the superintendent’s contract with Mark Broderson. Motion carried.
INTERIM SHS PRINCIPAL – Motion was made by Trustee Mills and seconded by Trustee Edwards to approve hiring James O’Connor as interim Sundance High School Principal, through June 30, 2016, and to be paid a $2,000 stipend. Motion carried.
SHS PRINCIPAL HIRING – Motion was made by Trustee Gray and seconded by Trustee Mills to table hiring a Sundance High School principal until the next board meeting in April.
RETIREMENT INCENTIVE – As recommended by the superintendent and the 2016-17 Salary & Benefits Committee, motion was made by Trustee Rathbun and seconded by Trustee Clonch to approve a one-time incentive payment of $10,000 – for eligible certified staff members – for early notice of retirement. Motion carried.
HIRING – Motion was made by Trustee Rathbun and seconded by Trustee Edwards to approve 2016-17 certified hiring at: MOORCROFT K8 – Desiree Albertson, Lori Backen, Maylee Baron-Kanode, Sharon Bailey, Courtney Bartell, Dalari Bentley-Stillman, Tyler Bartell, Amber Burch, Marie Cartwright, Linda Cote, Michelle Davis, Gina Dewey, Debbie DeWitt, Mary Farnsworth, Shawna Fischbach, Evelyn Hernandez, Maria Highland, Ward Johnston, Shanna Kinnick, Jennifer Linn, Sarah Merchen, Katie Patterson, Gypsy Petz, Joy Sheehan, Jenna Thomas, Mindi Woolsey; MOORCROFT HIGH SCHOOL – Nicholas Olson, Christopher Ingersoll, Lark Durnell, Randi Faeth, Jerome Fischbach, Debra Harrison, Mary Hunter, Paul Ormseth, Stephen Richter, Darcy Sams, Lona Tracy, Charlie Williams, Kimberly Jones, Dustin Petz. Trustee Marchant declared a conflict of interest, turned the meeting over to Vice-Chairman Pearson, left the room and abstained from discussion or vote. Trustee Gray declared a conflict of interest, left the room, and abstained from discussion or vote. Motion was made by Trustee Gill and seconded by Trustee Clonch to approve 2016-17 certified hiring at: HULETT SCHOOL – Bailee Fremont, Orville Hess, Violaine Hilleret, Lila Kennah, David Letellier, Beth Marlatt, Toni Neiman, Jim Pannell, Carla Snook, Astrid Teter, Lacy Foskett, Josh Willems, Anna Backen, Derrick Backen, Kylie Bears, Kristen Brindza, Lizabeth Ensz, Shawn Ivie, Kenneth Merwin, Marti Wood; SUNDANCE ELEMENTARY – Kathy Bjornestad, Angela Butts, Colleen Courtney, Karen Disney, Heather Dryden, Lindsay Hansen, Blake Hunkins, Tina Inghram, Susan Kostenbauer, Todd Klopp, Abbie Love, Tammy Needham, Trevor Olson, Mariah Haas, Jerlyn Marchant, Calvin Dobesh, S. Kelsey Ludemann. Motion carried. SUNDANCE SECONDARY – Greta Crawford, Julie Cross, Lisa Dutton, Kathy Eddy, Justin Gonzales, Stephanie Grubb, James Halverson, Todd Hickman, Mary Jayne Jordan, Lance Hofland, Tobea Miller, Gerri Moore, Mason Neiman, Sheryl O’Connor, Alice Willey, Amy Soriano; BEAR LODGE HIGH SCHOOL – Tom Maupin, Rebecca Maupin; DISTRICT-WIDE SPECIAL EDUCATION – Kassie Clements, Joy Bell Moore, Coleen Letellier, Alyson Kopp, Angela Olson, Lisa Richter, Julie Stephany, Bonnie Sipe, Kim Eymer, Joe Back, James Benvenga, Kate Meints, Susan Wilson, Renee Brazil, Tiffany Johnson, Lydia Guthmiller, Beth Masten. Motion carried.
Chairman Marchant returned to the meeting and resumed his duties.
MOORCROFT TRACK – Motion was made by Trustee Gray and seconded by Trustee Mills to proceed with option 1: an all-weather surface for a six-lane track at a cost of $448,000. Motion carried.
RECOGNITION – Crook County School Board members congratulate and recognize students in the Hulett School Advanced Biology Class and staff members who supported the students through their efforts to introduce, lobby for, and successfully pass the Wyoming State Shrub bill through the Wyoming Legislature. Special recognition is given to Ted Parsons, retired Hulett HS biology teacher, who planted the idea for the bill before his retirement, and to Senator Ogden Driskill and Representative Tyler Lindholm for giving advice to the students and for sponsoring the legislation on their behalf.
DISCUSSION – No discussion items.
ADJOURNMENT – Motion was made by Trustee Pearson and seconded by Trustee Gray to adjourn the meeting at 9:40 p.m. Motion carried.