CALL TO ORDER – The regular meeting of the Board of Trustees of Crook County School District No. One was called to order by Chairman Jones in Sundance, WY, Monday, June 16, 2014, at the hour of 6 p.m. at Central Office.
ROLL CALL – Todd Kahler, Sundance Secondary music teacher, introduced student Rebecca Dulaney, who sang the national anthem to open the meeting with the following present – Chairman Tracy Jones; Trustees Steve Blakeman (arrived later), Thayne Gray, Keith Haiar, Wayne Jordan, Dena Mills, Josie Pearson, and Ken Rathbun. Trustee absent – Bud Williamson. Administrators present – Byron Stutzman, Superintendent; Jason Moss, Moorcroft Elementary Assistant Principal; and Mark Broderson, Sundance Secondary Principal.
APPROVAL OF MINUTES – Motion was made by Trustee Mills and seconded by Trustee Gray to approve the minutes of the last regular meeting. Motion carried.
ADOPTION OF AGENDA – Chairman Jones asked that the agenda be adopted with the following change: move Action Item I – Superintendent’s Contract, below XI. Executive Session. Motion was made by Trustee Haiar and seconded by Trustee Pearson to adopt the agenda with the change. Motion carried.
VISITORS – Chairman Jones presented a retirement plaque to Ronette Kahler and thanked Ronette for her years of service to the students of Crook County. Ronette addressed the board and audience members; she told them she worked with students experiencing difficulties in all of the Crook County schools, K-12; she is very familiar with the communities; she loves the teachers she has worked with; she feels teachers improve and look for solutions on a daily basis; and teachers show amazing care, honor, and integrity. She requested that board members take time to know their employees who are also their friends, neighbors, and community members.
The board used the time to acknowledge and thank Marcia Ludeman for her years of service to the students of Crook County. Mrs. Ludeman was not able to attend tonight’s meeting; her plaque will be mailed to her.
Carol Jordan, Sundance parent, expressed concern about board approval of an extended contract for the superintendent; she feels the superintendent should not be guaranteed a longer contract than other staff members, and that if it is a good idea, it should be done for everyone.
FINANCIAL – Motion was made by Trustee Gray and seconded by Trustee Rathbun to approve the financial reports as submitted. Motion carried. Pamela Garman, Business Manager, informed board members of hail damage claims in Hulett for vehicles, small buildings, and the teacherage. She also informed board members that the Wyoming Retirement System is charging the higher percentage rate for July and August teacher paychecks written in June to finish out the 2013-14 contract year. Discussion was held; it was decided the school district will pay the additional percentage, not the employees. Board members requested that Pam notify them when she knows the dollar amount.
ARRIVAL – Trustee Blakeman arrived at 6:28 p.m.
CONSTRUCTION – Tom Necklason, CCSD#1 owner representative,
• gave a progress report on the Moorcroft K-8 School project
• gave a progress report on the Sundance Elementary School project; he informed board members the 60% review will be on July’s agenda
• told board members the next meeting regarding the Central Office Most Cost Effective Remedy Study will be July 2
BOCES – Trustee Pearson reported the last BOCES meeting was May 29; the school received full accreditation status; 2 students attended state Special Olympics; Crook County special education staff attended an autism workshop hosted by BOCES; there are 32 students enrolled in summer school; BOCES will pay 100% of the Wyoming Retirement System increase for the 2014-15 school year; and the next meeting is June 26
Trustee Haiar – no report
SPECIAL PROGRAMS – No report.
PRINCIPAL – No report.
SUPERINTENDENT – Superintendent Stutzman informed board members and members of the audience:
• the Wyoming School Facilities Department will meet and negotiate with the Crook County commissioners to arrive at a mutually agreeable price for the county fairgrounds; decisions must be finalized by the September board meeting if Sundance is to have a football field to play on during the 2015-16 school year
• that the first draft of next year’s professional development calendar was created at June’s leadership team meeting; he asked board members if they wanted him to go over the calendar which was emailed to them; he plans to send a copy to all staff members, too
• he is meeting with the public relations consultant tomorrow to draft a professional and consistent communication plan
• Gave kudos to Dusty Petz, Moorcroft Secondary counselor, for his efforts in getting lights and bleachers moved from Cheyenne to Moorcroft for the football field; the lights and bleachers were given to Moorcroft; moving them and setting them up has been coordinated by Dusty
• He has received an appraisal for16.4 acres of land southeast of Moorcroft High School for possible future purchase, depending upon circumstances
CHAIRMAN – No report.
CCCJSB – Trustee Pearson said the next meeting is June 26.
RECESS – Chairman Jones called a recess at 7:09 p.m.
REGULAR SESSION – Chairman Jones called the meeting back into regular session at 7:18 p.m.
CONSENT AGENDA – Chairman Jones asked if any board member or member of the audience would like an item removed from the Consent Agenda.
Chairman Jones asked to remove H.
Chairman Haiar asked to remove C and J3.
Motion was made by Trustee Jordan and seconded by Trustee Mills to approve the remaining items on the Consent Agenda, as recommended by the Superintendent.
To approve the bill listing and to issue warrants in payment thereof.
To declare the intent of CCSD#1 to participate in all federally funded programs.
To approve the 2014-15 Associated School Boards Protective Trust Workers’ Compensation Fund Participation Agreement.
To set 2014-15 petty cash amounts: Central Office, $1200; Sundance Secondary, $350; Sundance Elementary, $150; Sundance Community Ed, $25; Moorcroft Secondary, $350; Moorcroft Elementary, $200; Moorcroft Community Ed, $25; Hulett School, $350; Hulett Community Ed, $25; TOTAL: $2,675
To approve 2014 out-of-state, overnight trip requests: 1. Sundance Elementary Resource Room, a. The Outdoor Campus West – Rapid City, SD – June 11, b. Black Hills Caverns – Rapid City, SD – June 16; 2. Hulett FFA, a. Casper College Livestock Judging Camp – Casper, WY – June 23-25, b. Wyoming State Fair – Douglas, WY – August 10-17; 3. Moorcroft FFA, a. WYRED Range Judging Camp – Harriman, WY – June 23-27, b. Wyoming State Fair – Douglas, WY – August 10-17; 4. Moorcroft Boys Basketball Team – Black Hills State Team Camp – Spearfish, SD – June 20-22; 5. Moorcroft Elementary K-2 Summer School: a. Wind Cave – Hot Springs, SD – June 12, b. Cosmos Mystery Area – Rapid City, SD – June 16; 6. Hulett Credit Recovery Students – Black Hills Trip – June 16 and 17; 7. Sundance Elementary Summer School: a. Bird Rescue – Belle Fourche, SD – June 18, b. Iron Mountain Creek – Spearfish, SD – June 26
To approve a revision to approved mileage on the 2013-14 isolation application of Will and Darla West.
To approve two (2) student 2014-15 special education related services contracts with Belle Fourche School District #9-1.
To approve resignations: 1. Terri McGee – Central Office Federal Programs Part-Time Admin Assistant, 2. Lora Popkes – Moorcroft Bus Driver, 3. ITEM REMOVED
To approve Hulett 2014 Bridges summer school hiring: 1. Trevor Olson – Teacher, 2. Kelly Pannell – Para
Motion was made by Trustee Haiar and seconded by Trustee Rathbun to approve the superintendent’s bond. Questions about the cost of the premium, the dollar amount of the bond, and whether or not the bond covers an individual or a position were asked and answered. Motion carried.
Chairman Jones declared a conflict of interest, turned the meeting over to Vice-Chairman Rathbun, left the room, and abstained from vote or discussion. Motion was made by Trustee Gray and seconded by Trustee Pearson to approve 2014-15 extra-duty contracts:
Instructional Facilitators: 1. Special Education District-Wide: Julie Stephany, Lisa Richter ; 2. Hulett: Josh Willems, Astrid Teter, Beth Marlatt; 3. Moorcroft Elementary: Mary Farnsworth, Gina Dewey, Desiree Albertson, Joy Sheehan, Shanna Kinnick; 4. Moorcroft Secondary: Lona Tracy; 5. Sundance Elementary: Blake Hunkins, Angie Butts, Karen Disney, Tammy Needham; 6. Sundance Secondary: Mason Neiman
Technology Facilitators: 1. Hulett: Deb Franzen; 2. Moorcroft Elementary: Maylee Baron-Kanode, Lori Backen; 3. Moorcroft Secondary: Debra Harrison, Kim Jones; 4. Sundance Elementary: Lindsay Hansen; 5. Sundance Secondary: Mary Jayne Jordan
Hulett: 1. Activities Supervisor: Jennifer Stevens; 2. Summer Music: Lila Kennah; 3. Summer Ag: Jim Pannell; 4. School Year Accompanist: Pauline Jolley
Moorcroft: 1. Summer Music: Paul Ormseth; 2. Summer Ag: Jason Hubbard
Sundance: 1. Activities Supervisor: Jim O’Connor; 2. Summer Music: Todd Kahler; 3. Summer Ag: James Halverson
Motion carried. Vice-Chairman Rathbun turned the meeting back over to Chairman Jones.
Motion was made by Trustee Jordan and seconded by Trustee Rathbun to accept the resignation letter from Laura Lynn as the Hulett Community Education Coordinator. It was asked whether or not this would be advertised as a full or part time position; it will be part-time. It was also asked if a part-time para position had been advertised in Hulett; it has not and will not unless numbers require additional staff time. Motion carried.
MEAL PRICES – As recommended by the superintendent, motion was made by Trustee Pearson and seconded by Trustee Rathbun to approve to approve 2014-15 meal prices as follows:
These reflect a $.05 increase each for lunch and breakfast prices for elementary and secondary students and adults. Milk prices are unchanged. Motion carried.
TEACHERAGE RENTALS – As recommended by the superintendent, motion was made by Trustee Rathbun and seconded by Trustee Mills to approve teacherage rental rates for 2014-15:
|Year 1||Year 2||Year 3|
|Moorcroft 3 bedroom:||$375||$425||$475|
|Moorcroft 2 bedroom||$325||$375||$425|
Occupancy in district housing is limited to three years. All rates are the same as last year. Discussion was held about the possibility of renovating the Hulett house into a duplex. Chairman Jones requested Tom Necklason conduct a feasibility study for discussion in upcoming meetings. Motion carried.
HANDBOOK – As recommended by the superintendent, motion was made by Trustee Jordan and seconded by Trustee Mills to approve the 2014-15 secondary handbook as presented by Mark Broderson and to include corrections from board members. Motion carried. Chairman Jones said a follow up discussion will be held concerning eligibility of 6th grade students to participate in junior high sports.
CCCJSB – As recommended by the superintendent, motion was made by Trustee Rathbun and seconded by Trustee Jordan to approve funding the Crook County Community Juvenile Services Board in the amount of $35,000 for the 2014-15 school year. Motion carried.
BIDS – As recommended by the superintendent and Janell Willems, Technology Coordinator, motion was made by Trustee Rathbun and seconded by Trustee Jordan to approve the bid from Dell for the purchase of 187 new computers, with touch screens, in the amount of $109,582. Motion carried. A copy of the bid is attached and becomes a part of these minutes.
As recommended by the superintendent and Tom Necklason, Facilities and Purchasing, motion was made by Trustee Gray and seconded by Trustee Pearson to not accept the only bid received for the Sundance High School Vo-Ag Dust Collection Upgrade in the amount of $213,828. The project will be rebid early next spring; it came in $50,000 higher than the engineer projected due to the large number of projects currently in progress. Motion carried.
JULY MEETING – Wyoming state statute requires school districts to hold a budget hearing on or before the 3rd Wednesday in July. The regularly scheduled July board meeting falls too late to meet the state requirement, so the date must be changed. Motion was made by Trustee Jordan and seconded by Trustee Pearson to change the regular July board meeting to: Wednesday, July 16, 2014, 6 p.m. at Hulett School
HIRING – As recommended by the superintendent, motion was made by Trustee Pearson and seconded by Trustee Rathbun to approve hiring Becky Waters as the 2014-15 Moorcroft Secondary Principal. Motion carried.
As recommended by the superintendent, motion was made by Trustee Jordan and seconded by Trustee Pearson to approve hiring Jennifer Linn as a 2014-15 Moorcroft Secondary math/science teacher. Motion carried.
RESIGNATION – Motion was made by Trustee Jordan and seconded by Trustee Blakeman to approve the resignation of Bud Williamson as a Crook County Trustee because he and his wife have moved out of Crook County. Motion carried. Chairman Jones appointed a selection committee consisting of himself and Trustees Jordan, Mills and Gray. The committee will bring a recommendation to the July meeting for an individual to fill the vacancy for Mr. Williamson’s term, which will run through the month of November, 2014. An ad will be published in the three local newspapers. Chairman Jones appointed Trustee Pearson as Clerk to fill the vacancy left by Mr. Williamson’s resignation.
RECOGNITION – Crook County School Board members want to recognize the following for their performance or accomplishments:
• Kudos to the Hulett outdoor classroom! It’s coming along nicely; they are currently building custom pens; it is a nice facility
• Hearing Rebecca Delaney sign the national anthem at the beginning of the meeting was a pleasure!
• Kudos to Kacie O’Connor for representing Crook County so well! She was state golf champion; regional and state champion in track; all-state in basketball; and is a finalist for the Milward Simpson Award
• Recognition to Courtney Bartell , Gina Dewey, Shanna Kinnick, and Michelle Davis for seeking National Board Certification
• Best wishes for success to Bud and Lucy Williamson on their new venture; they will be missed; thank you!
• Special thanks to 2014-15 salary committee members: Thayne Gray, Keith Haiar, Wayne Jordan, and Bud Williamson. They spent a lot of time and did a lot of work. Special thanks to Wayne Jordan for his leadership.
DISCUSSION – Discussion was held: 1. School Board Budget: Chairman Jones asked to table discussion on next year’s budget until July. He scheduled a July work session the day before the board meeting. The work session will be Tuesday, July 15, 5:30 p.m. in Hulett. 2. Policy GCF – Hiring, Retention and Promotion: Superintendent Stutzman had 3 examples – one each from Campbell County, Gillette; Natrona County, Casper; and the Wyoming School Boards Association. Chairman Jones instructed the superintendent and Kara Ellsbury, legal counsel, to use their best judgment to create a draft policy and submit it to the board at the July meeting. He also asked Ms. Ellsbury to check state statutes for teacher hiring and the process of advertising job openings. The goal is transparency in all employee hiring.
EXECUTIVE SESSION – Motion was made by Trustee Rathbun and seconded by Trustee Mills to go into executive session at 9:05 p.m. to discuss the superintendent’s contract. Motion carried.
SUPERINTENDENT CONTRACT – Motion was made by Trustee Jordan and seconded by Trustee Blakeman to offer a two-year contract to the superintendent, with the option to drive the current district vehicle or an allowance for a personal vehicle at the rate of $450 monthly, and to authorize the chairman to sign the superintendent’s contract on behalf of the board. A roll call vote was taken: Trustee Rathbun – yes, Trustee Blakeman – yes, Trustee Mills – yes, Trustee Gray – yes, Trustee Haiar – no, Trustee Jordan – yes, Chairman Jones – yes, Trustee Pearson – no
ADJOURNMENT – Motion was made by Trustee Rathbun and seconded by Trustee Blakeman to adjourn the meeting at 11:37 p.m.