Crook County School District #1 Board of Trustees – June 15

CALL TO ORDER – The regular meeting of the Board of Trustees of Crook County School District #1 was held in Sundance, WY, Monday, June 15, 2015, at the hour of 6:02 p.m. at the Central Office.

ROLL CALL – The meeting opened with the following present: Chairman Josie Pearson; Trustees Marlene Edwards, Rick Gill, Thayne Gray, Keith Haiar, Brian Marchant, Dena Mills, and Ken Rathbun. Trustee absent – Don Clonch. Administrators present – Byron Stutzman, Superintendent; Sandra Neiman, Director of Special Education; and Darlene Hartman-Hallam, Bear Lodge High School Principal.

APPROVAL OF MINUTES – Motion was made by Trustee Mills and seconded by Trustee Rathbun to approve the minutes of the May 18 regular meeting. Motion carried. Motion was made by Trustee Edwards and seconded by Trustee Gill to approve the minutes of the June 3 special meeting. Motion carried.

ADOPTION OF AGENDA – Motion was made by Trustee Gray and seconded by Trustee Marchant to adopt the agenda. Motion carried.

VISITORS – Chairman Pearson presented a retirement plaque to Deb Franzen and thanked her for 22 years of service to the students of Crook County! Retirees Charles (Ted) Parsons III, Rosemarie Pearman and Barbara (Teddi) Thomas were not able to attend tonight’s meeting and will be invited to the July meeting.

FINANCIAL – Motion was made by Trustee Gray and seconded by Trustee Rathbun to approve the financial reports as submitted. Motion carried. Motion was made by Trustee Mills and seconded by Trustee Marchant to approve the budget amendment. Motion carried. A copy of the amendment is attached and becomes a part of these minutes.

CONSTRUCTION – Tom Necklason introduced Trevor Larson, Van Ewing Construction project manager, for the Moorcroft K-8 building. Mr. Larson gave a progress report and building update on the new Moorcroft K-8 School project and answered questions from board members. Van Ewing Construction is proposing a substantial completion date of July 20 for the building and August 14 for exterior and site work. Mr. Larson offered to provide labor to help make the move from the old building to the new building. The architect, Dale Buckingham, will review the change orders pending and make a recommendation for the substantial completion date. Chairman Pearson requested that this recommendations be sent to board members as soon as it is received at central office. The school district can levy a fine of $2250/day for every day the project is past its completion date.

Tom Necklason gave a progress report on the new Sundance Elementary School project and the football practice field. He answered questions from board members.

BOCES – No report.

BOCHES – No report.

SPECIAL PROGRAMS – Sandra Neiman, Director of Special Education,

  • gave a year-end report of special education student numbers
  • informed board members she and Teresa Brown had submitted the 2015-16 Consolidated Grant and the grant passed its preliminary review!
  • informed board members she and 5 special education teachers will be attending the WDE Leadership Symposium in Riverton next week with Superintendent Stutzman
  • Chairman Pearson complimented Mrs. Neiman on the wonderful job she does in cooperating with the Northeast WY BOCES in Gillette; Chairman Pearson is the CCSD#1 board member rep on the BOCES board

PRINCIPALS – Darlene Hartman-Hallam, Bear Lodge High School Principal, gave a report on the BLHS summer school program.

SUPERINTENDENT – Byron Stutzman, Superintendent, informed board members that

  • Sheila Hansen, Crook County Emergency Management Coordinator, has requested the use of Sundance Elementary School as an emergency overflow facility during the bike rally; there is a local emergency planning meeting tomorrow at 1 p.m.
  • He attended the WASA Summer Conference last week and had good conversations with Senator Jeff Wasserburger about Wyoming school funding; Senator Wasserburger said the WY legislature will continue to strongly support education despite economic worries regarding depressed oil prices; June 29 and 30 are recalibration regional cost adjustment meetings; Superintendent Stutzman asked board members to bend the ear of our legislators!
  • He is recommending a district-wide instructional facilitator. It has been several years since one has been hired. Instructional facilitator funds can be used only to pay employee salaries and benefits – not contracted services.
  • He received good reports on the summer school programs; thank you, Teresa Brown, for writing Bridges and 21st Century grants to fund summer school programs!

CHAIRMAN – Chairman Pearson read a thank you note from an employee and asked for input from board members on an email, from the Wyoming School Boards Association, requesting feedback on the recalibration of the school funding model.

RECESS – Motion was made by Trustee Haiar and seconded by Trustee Gray to take a short recess at 7:23 p.m. Motion carried.

REGULAR SESSION – Chairman Pearson called the meeting back into regular session at 7:31 p.m.

CONSENT AGENDA – Chairman Pearson asked if any board member or member of the audience would like an item removed from the Consent Agenda.

Trustee Haiar asked to remove G3.

Trustee Gray asked to remove J.

Trustee Rathbun asked to remove L.

Motion was made by Trustee Mills and seconded by Trustee Marchant to approve the remaining items on the Consent Agenda (minus G3, J, and L).

To approve the bill listing and to issue warrants in payment thereof.

To approve the declaration of intent for CCSD#1 to participate in all federally funded programs.

To approve the superintendent’s bond for 2015-16.

To set 2015-16 petty cash amounts: Central Office: $1200, Sundance Secondary: $350, Sundance Elementary: $150, Sundance Community Ed: $25, Moorcroft Secondary: $350

Moorcroft Elementary: $200, Moorcroft Community Ed: $25, Hulett School: $350, Hulett Community Ed: $25; TOTAL: $2,675

To approve resignations for: 1. Charles (Ted) Parsons III – Hulett Science Teacher, 2. Deb Franzen – Hulett Business Teacher, 3. Rosemarie Pearman – Sundance Secondary Special Education

To approve 2015-16 classified hiring: 1. Paul Kinstetter – Moorcroft Elementary Kitchen Aide, 2. Charlene Huckins – Moorcroft K-8 Part-time Title 1 Paraprofessional, 3. Katey Daves – Sundance Bus Route Driver, 4. Savannah Knapp – Moorcroft K-8 Special Education Para, 5. Amber Mathews – Moorcroft K-8 Special Education Para, 6. Flo Jacobs – Sundance Elementary Part-time Cook, 7. Natalie Skeens – Sundance Elementary Lunch Aide, 8. Deb Davis – Sundance Transportation Coordinator

To approve 2015-16 certified hiring: 1. Lizabeth Ensz – Hulett Elementary Teacher, 2. Beth Masten – District-wide School Psychologist, 3. ITEM REMOVED, 4. Evelyn Hernandez – Moorcroft K-8 Kindergarten Teacher

To approve stipends for: 1. Project Based Learning, 2. Annual WY Department of Education Leadership Symposium

To approve 2015-16 special education related services contracts with: 1. Behavioral Solutions for Kids, LLC; 2. Belle Fourche School District #9-1 (3 separate contracts); 3. Bifulco, Katherine; 4. Hunkins, Jennifer; 5. Lovett, Lisa; 6. Mountain Plains Counseling Center; 7. North Platte Physical Therapy, Inc.; 8. Northeast Wyoming BOCES; 9. Northern Wyoming Mental Health; 10. Specials, LLC; 11. Tkbourd, LLC

ITEM REMOVED.

To approve 2015-16 extra-duty contracts for: 1. Rebecca Maupin – Sundance HS Girls Head Basketball Coach, 2. Jett Schloredt – Sundance JH Boys Basketball Coach, 3. Lance Hofland – Sundance JH Boys Basketball Coach, 4. Gypsy Petz – Moorcroft K-8 JH Student Council Advisor, 5. Darlene Hartman-Hallam – Instructional Facilitator

ITEM REMOVED.

To approve August 15, 2015, as the deadline for employees to receive credit for the 2015-16 WSBAIT blood draws. Motion carried.

Motion was made by Trustee Haiar and seconded by Trustee Rathbun to table hiring of Wayne Dennis as District-wide Instructional Facilitator. Discussion was held; Superintendent Stutzman will send a report to board members to provide additional information about job duties and funding. Motion carried.

Motion made by Trustee Marchant and seconded by Trustee Mills to approve Moorcroft 2015-16 extra-duty contracts. Discussion was held about summer weight training/conditioning programs in the secondary schools. Motion carried.

Motion was made by Trustee Mills and seconded by Trustee Marchant to approve the early retirement incentive payout date as July 22, 2015. Retirees eligible for the incentive are Kelly Bourdeon, Deb Franzen, Beth Kreuter, Ted Parsons, and Rosemarie Pearman. Motion carried.

LUNCH PRICES – Motion was made by Trustee Rathbun and seconded by Trustee Gill to keep milk prices the same: $.25 for K-12 students and $.30 for adults; increase elementary lunch prices by 30 cents to $2.55; increase secondary lunch prices by 20 cents to $2.55; increase adult lunch prices by $1.45 to $5; increase K-12 breakfast prices by 30 cents to $1.70; and increase adult breakfast prices by $1.45 to $4.

Summary of 2015-16 lunch & breakfast prices: Students K-12 – lunch: $2.55, breakfast: $1.70, milk: $.25; Adults – lunch: $5, breakfast: $4, milk: $.30

Discussion was held on the benefits of a single lunch and breakfast price for K-12 students, especially with K-12 and K-8 buildings; this year’s $285,000 lunch fund deficit; participation rates; and federal guidelines. Motion carried.

TEACHERAGE RENTALS – As recommended by the superintendent, motion was made by Trustee Gray and seconded by Trustee Mills to approve teacherage rental rates for 2015-16:

Year 1 Year 2 Year 3

Moorcroft 3 bedroom:            $375    $425    $475

Moorcroft 2 bedroom $325    $375    $425

Mobile homes  $375    $425    $475

Hulett house    $500    $550    $600

Occupancy in district housing is limited to three years. Rates are the same as last year. Motion carried.

TECHNOLOGY BIDS – As recommended by Janell Willems, Technology Coordinator, motion was made by Trustee Rathbun and seconded by Trustee Marchant to reject both vendor bids received for the 165 new computers and rebid. Mrs. Willems explained to board members the vendor bids received were rejected due to bid irregularities. Motion carried. Superintendent Stutzman requested a special board meeting on Tuesday, June 30, 2015, at noon to award the rebid. (Note: the June 30 special meeting has been cancelled.)

As recommended by Janell Willems, Technology Coordinator, motion was made by Trustee Gray and seconded by Trustee Gill to approve tech support service quotes for 2015-16 network monitoring and platinum backup services with Golden West. The basic network monitoring and management service fee is $2,174.40 per month; the platinum offsite backup service fee is $815 per month. Motion carried.

FUEL BIDS – Motion was made by Trustee Marchant and seconded by Trustee Haiar to approve the unleaded gasoline and diesel fuel bid from Rapid Stop Conoco to provide fuel in Sundance. Motion carried. A copy of the bid tabulation is attached and becomes a part of the minutes.

Motion was made by Trustee Gray and seconded by Trustee Marchant to reject both propane bids because the two bids came in at the same price and to rebid propane. Motion was made by Trustee Marchant and seconded by Trustee Haiar to amend the motion by adding “for the winter season. The total cost per gallon may be awarded to the lowest price per gallon for the 2015-16 season”. Motion carried. Original motion, as amended, carried.

POLICY – Motion was made by Trustee Mills and seconded by Trustee Gill to approve the revision to Policy GCBD Professional Staff Leaves and Absences to align with the salary committee recommendation from last month. Nurses are included in the recommendation to increase personal leave from two days a year to three days a year. Motion carried. A copy of the policy is attached and becomes a part of these minutes.

JULY MTG – Wyoming statute requires school districts to hold a budget hearing on or before the third Wednesday in July. The regularly scheduled July board meeting falls too late to meet this requirement. Motion was made by Trustee Mills and seconded by Trustee Marchant to change the regular July board meeting from Monday, July 20, to Wednesday, July 15, 2015. Motion carried.

ELEMENTARY HANDBOOKS – Motion was made by Trustee Mills and seconded by Trustee Marchant to approve the 2015-16 elementary handbooks contingent with necessary updates. The updates are agenda items approved earlier in tonight’s meeting: lunch and breakfast prices and new transportation coordinators. Motion carried.

RECOGNITION – Crook County School Board members want to recognize the following for their performance or accomplishments:

  • Congratulations and thank you to retirees!!
  • Thank you, Sandra Neiman, for the amazing services provided to students in our district! Also, thank you for taking advantage of staff training classes offered through the Gillette BOCES!

DISCUSSION – The Trust Edge by Davis Horsager – Chapter 1

Chairman Pearson led a discussion on “what does the lack of trust cost us?” Answers included time, efficiency, and relationships.

EXECUTIVE SESSION – Motion was made by Trustee Gray and seconded by Trustee Haiar to go into executive session at 9:40 p.m. to discuss land acquisition. Motion carried.

REGULAR SESSION – Chairman Pearson called the meeting back into regular session at 10:07 p.m.

ADJOURNMENT – Motion was made by Trustee Haiar and seconded by Trustee Edwards to adjourn the meeting at 10:08 p.m. Motion carried.