CALL TO ORDER – The regular meeting of the Board of Trustees of Crook County School District #1 was held in Sundance, WY, Monday, July 18, 2016, at the hour of 6 p.m. at central office.
ROLL CALL – The meeting opened with the following present: Chairman Brian Marchant; Trustees Don Clonch, Marlene Edwards, Thayne Gray, Keith Haiar, Dena Mills, Josie Pearson, and Ken Rathbun. Trustee absent – Rick Gill. Administrators present – Mark Broderson, Superintendent, and Jim O’Connor, Sundance Secondary Principal.
APPROVAL OF MINUTES – Motion was made by Trustee Edwards and seconded by Trustee Gray to approve the minutes of the last regular meeting. Motion carried.
ADOPTION OF AGENDA – Motion was made by Trustee Gray and seconded by Trustee Rathbun to adopt the agenda. Motion carried.
VISITORS – No visitors asked to address the board.
BUDGET HEARING – Motion was made by Trustee Gray and seconded by Trustee Haiar to adopt the 2016-17 Budget Appropriation and Levy Resolution. Motion carried. A copy of the 2016-17 budget is attached and becomes a part of these minutes. Trustee Gray asked that the minutes reflect the budget is balanced, and the additional expenditures shown are cash reserve.
FINANCIAL – Motion was made by Trustee Mills and seconded by Trustee Haiar to approve the financial reports as submitted. Motion carried.
CONSTRUCTION – Tom Necklason gave a progress report on the new Sundance Elementary School project and answered questions about other district projects. Discussion was held about the Moorcroft retaining wall project. Motion was made by Trustee Rathbun and seconded by Trustee Gray to add Action Item F – Rescind Retaining Wall Bid Date to tonight’s agenda. Motion carried.
BOCES – Trustee Pearson gave a report from the June 16 meeting she attended.
SPECIAL – No report.
PRINCIPALS – No report.
SUPERINTENDENT – Mark Broderson, Superintendent, informed board members that
- Tom Necklason already addressed most of the items he had planned to mention regarding construction of the new Sundance Elementary
- There are two job openings in the district: a part-time Bear Lodge High School custodian and a Moorcroft bus route driver
- He granted the City of Sundance permission to pour a new sidewalk to the new SES building and showed its location on a map
- He invites board members to attend the August 17 School Facilities Department meeting in Gillette. The school district is requesting: to purchase land adjacent to Moorcroft High School; money for demolition of central office; and funds to remodel the old Sundance Elementary School.
CHAIRMAN – No report.
OTHERS – No report.
CONSENT AGENDA – Chairman Marchant asked if any board member would like an item removed from the Consent Agenda.
Trustee Haiar asked to remove Item B for discussion.
Motion was made by Trustee Gray and seconded by Trustee Haiar to approve the Consent Agenda minus B.
To approve the bill listing and to issue warrants in payment thereof.
To approve the Dakota Bus Service 2016-17 Transportation Quote of $2.15/mile for the Colony Bus Route.
To approve resignations: 1. Stephanie Gill – Sundance Secondary Part-time Music Para, 2. Terri Thompson – Sundance Secondary Special Education Para, 3. Leann Stutzman – Bear Lodge High School Part-time Custodian, 4. Janet Kanode – Sundance Secondary Part-time Library Para, 5. Shelly Westover – Hulett Community Education Coordinator
To approve Special Education Related Services Contracts: 1. Northeast Wyoming BOCES – Student Services, 2. Northeast Wyoming BOCES – Consultation & Training, 3. Shelly Westover – Reading Readiness Coach
To approve hiring for 2016-17: 1. Marcy Williamson – Sundance Elementary PE Teacher (.75), 2. Janet Kanode – Moorcroft K8 Librarian, 3. Leann Stutzman – Sundance Bus Route Driver, 4. Denise Potter – Moorcroft High School Science Teacher, 5. Johnna Ferguson – MK8 Kindergarten Para, 6. Shelly Evans – Sundance Elementary Part-time Cook, 7. Sally Lewis – MK8 Kitchen Aide
To approve a 2016-17 extra-duty contract: 1. Katie Patterson – Moorcroft High School Head Volleyball Coach
To approve payment for Hulett Community Education Non-credit Instructors: 1. James Pannell, 2. Cynthia Smith
Motion was made by Trustee Mills and seconded by Trustee Gray to approve the 2016-17 Use Agreement with Little Ones Preschool. Discussion was held about day care and preschool options in Sundance. Motion carried.
POLICIES – As recommended by the superintendent, motion was made by Trustee Gray and seconded by Trustee Haiar to approve revisions to Policy ECAB – Security Camera System. Motion carried. A copy of the policy and its Video Surveillance Copy Release Form Request are attached and become a part of these minutes.
As recommended by the superintendent, motion was made by Trustee Mills and seconded by Trustee Rathbun to approve first reading of Policy EHAAB – Password Management Policy. Motion carried. A copy of the policy is attached and becomes a part of these minutes.
BID – As recommended by the superintendent, motion was made by Trustee Gray and seconded by Trustee Clonch to accept the bid of $34,800 from Skyline Builders of Moorcroft to erect bleachers at the Moorcroft High School football field. It was the single bid received. Motion carried.
SHS EXTRA-DUTY CONTRACTS – As recommended by the superintendent, motion was made by Trustee Haiar and seconded by Trustee Edwards to approve Sundance Secondary 2016-17 extra-duty contracts as recommended by the building principal. Motion carried. A copy of the extra-duty recommendation is attached and becomes a part of these minutes.
SHS FOOTBALL FIELD AND LIGHTS – Superintendent Broderson requested board members approve a motion that would grant Jim O’Connor, Sundance Secondary Principal, the authority to move forward and purchase lights for the football field. Attorney Mark Hughes asked for a cost estimate, because state statute requires a formal bid process when projects exceed $25,000. Motion was made by Trustee Rathbun and seconded by Trustee Edwards to table action until the next board meeting. Discussion was held about the best way to proceed with the project, projected costs, and whether to purchase new or used lights. Motion carried.
ISOLATION/MAINTENANCE PAYMENTS – As recommended by the superintendent, motion was made by Trustee Haiar and seconded by Trustee Rathbun to cap monthly maintenance reimbursement at $700. This is in reference to the Application for Reimbursement for Private Transportation or Maintenance of Isolated Pupils form. Discussion was held about isolation vs. maintenance payments. Attorney Hughes read the portion of state statute which refers to these payments. Motion carried.
DEPARTURE – Trustee Edwards left the meeting at 6:54 p.m.
MHS RETAINING WALL – As recommended by the superintendent, motion was made by Trustee Mills and seconded by Trustee Haiar to extend the completion date for work on the retaining wall at MHS to the summer of 2017 instead of the fall 2016. Motion carried.
Motion was made by Trustee Rathbun and seconded by Trustee Clonch to direct Tom Necklason to move the contract bid date to December of 2016 for a June 1, 2017, start date on the Moorcroft High School retaining wall. Discussion was held about reasons for extending the project, with the main reasons being staff and student comfort and safety during the dirt work process. Motion carried.
RECOGNITION – Crook County School Board members want to recognize the following for their performance or accomplishments: Thanks for tonight’s meal!
DISCUSSION – None.
EXECUTIVE SESSION – None.
ADJOURNMENT – Motion was made by Trustee Gray and seconded by Trustee Haiar to adjourn the meeting at 7:19 p.m. Motion carried.