Crook County School District #1 Board of Trustees – Aug. 18

ORDER – The regular meeting of the Board of Trustees of Crook County School District No. One was called to order by Chairman Jones in Moorcroft, WY, Monday, August 18, 2014, at the hour of 6 p.m. at the Moorcroft Elementary School.

ROLL CALL – Paul Ormseth, Moorcroft music teacher, and students Lindsay Jones and Serena Jones sang the national anthem to open the meeting with the following present – Chairman Tracy Jones; Trustees Birch Negaard, Steve Blakeman, Thayne Gray, Keith Haiar, Josie Pearson, and Ken Rathbun. Trustees absent – Wayne Jordan and Dena Mills. Administrators present – Byron Stutzman, Superintendent; Teresa Brown, Director of Curriculum; Sandra Neiman, Director of Special Education; Linda Wolfskill, Hulett School Principal; Dale Petersen, Moorcroft Elementary Principal; Jason Moss, Moorcroft Elementary Assistant Principal; Becky Waters, Moorcroft Secondary Principal; Brian Hartwig, Sundance Elementary Principal; and Mark Broderson, Sundance Secondary Principal.

APPROVAL OF MINUTES – Motion was made by Trustee Haiar and seconded by Trustee Gray to approve the minutes of the last regular meeting. Motion carried.

ADOPTION OF AGENDA – Motion was made by Trustee Blakeman and seconded by Trustee Rathbun to adopt the agenda. Motion carried.

VISITORS – No visitors addressed the board.

FINANCIAL – Motion was made by Trustee Gray and seconded by Trustee Pearson to approve the financial reports as submitted. Motion carried.

CONSTRUCTION –

Dale Buckingham, Dale Buckingham Architects, gave a progress report on the Moorcroft K-8 School project. The project is generally on schedule; however, completion of the the parking lot has been delayed due to lack of materials.

Tom Necklason, CCSD#1 owner representative, invited board members to the next meeting for the most cost effective remedy for central office. It will be Thursday, September 4, 9 a.m. at central office.

Discussion was held about the Sundance Elementary School project. Superintendent Stutzman told board members he would again send out budget figures for the cost analysis before the 60% plan review to refresh their memories.

BOCES – No reports.

SPECIAL PROGRAMS – Teresa Brown informed board members of the various inservice sessions held last week and this week. This school year is the implementation of the new math program; elementary schools have new textbooks.

Sandra Neiman, Director of Special Education, informed board members of the Crisis Prevention Intervention training held at central office, and thanked Superintendent Stutzman for bringing Dr. Laurie Barron to the district for this morning’s presentation. Mrs. Neiman liked the message Dr. Barron gave the audience: educators are here for the kids.

PRINCIPALS – Superintendent Stutzman informed board members he would like the Friday afternoon informational emails from each building to take the place of monthly principal reports. He feels this will streamline the regular school board meetings. He asked board members to direct any questions they might have, after reading the emails, to him. He will reply to all board members with the answer to any questions. Superintendent Stutzman had Becky Waters introduce Tom Schmid, the new business teacher at Moorcroft High School.

SUPERINTENDENT – Superintendent Stutzman informed board members and members of the audience:

• He thanked Deb Harrison and Darcy Sams for providing a great breakfast for district-wide staff at this morning’s back to school inservice at MHS; he thanked Chairman Jones and Trustee Haiar for helping to serve; he said he had received a great deal of positive feedback on the speaker

• August 25 is the deadline to file to run for a school board trustee position

• He plans to remove out-of-state travel requests from the agenda; he will instead notify board members of student travel through weekly emails

• WSBAIT health fairs are scheduled for Wednesday, March 18 in Hulett; Thursday, March19 in Moorcroft; and Friday & Saturday, March 20 and 21 in Sundance; he wants to add a discussion of “what do we do for people who participate and those who don’t” to the September agenda

• A special education para, Patty Dykes, transferred from Moorcroft Elementary to the Hulett School

• The vehicle purchased for the superintendent is available to be traded in for additional staff cars; Chairman Jones asked Superintendent Stutzman to bring a justification for the trade in to next month’s meeting

• This year’s WSBA Fall Round-Up Meeting for Campbell, Crook, and Weston counties will be hosted by Crook County School District and held at the Longhorn in Sundance on Thursday, September 18

• The WSBA 2014 Annual Conference in Casper is November 19-21

• It’s possible after-school personnel could start their after-school programs before being formally hired at a board meeting; these extra-duty contracts go to staff members who are already employees of the school district; Dale Petersen was asked how staff members are chosen – he said he sends out an email asking that individuals who are interested in teaching after-school programs contact him directly – he said 4 or 5 staff members generally express an interest – duties are then split among those individuals

CHAIRMAN – Chairman Jones encouraged board members to please come to the WSBA Fall Round-Up hosted by our district; an important topic will be how to solicit cooperation from the University of Wyoming to accept all concurrent enrollment credits earned by high school students from various Wyoming junior colleges. Chairman Jones also wants to continue discussion about the wellness health fairs.

CCCJSB – No report.

EXECUTIVE SESSION – Motion was made by Chairman Jones and seconded by Trustee Haiar to go into executive session at 7:04 p.m. to discuss personnel. Motion carried. Chairman Jones called for a 5 minutes recess before going into executive session.

Chairman Jones called the regular meeting back into session at 7:51 p.m.

CONSENT AGENDA – Chairman Jones asked if any board member or member of the audience would like an item removed from the Consent Agenda.

Chairman Jones asked to remove Items F1, F5 and G.

Trustee Haiar asked to remove Item D.

Motion was made by Trustee Blakeman and seconded by Trustee Rathbun to approve the remaining items on the Consent Agenda as recommended by the Superintendent.

To approve the bill listing and to issue warrants in payment thereof.

To appoint secondary principals as official WHSAA Representatives for the 2014-15 Wyoming High School Activities Association Resolution.

To approve the 2014-15 Student Attendance Agreement with Belle Fourche School District #9-1.

ITEM REMOVED.

To approve the resignation of: 1.        Shelly Westover – Hulett School Special Education Para

To approve 2014-15 hiring: 1. ITEM REMOVED, 2. Amy Boswell – Sundance Elementary Special Education Para, 3. Katey Critel – Moorcroft Bus Route Driver, 4. Alyson Zimmerschied – Moorcroft Elementary Special Education Para, 5. ITEM REMOVED

ITEM REMOVED

To approve 2014-15 requests to home school: 1. John and Melissa Burns, 2. Cindy Kipp, 3. Rodney and Tonya Throckmorton, 4. Darby and Laura Whisler, 5. Larry and Terra Lambert

To approve 2014-15 requests for isolation payments: 1. Frank and Kayla Amos, 2. Judd and Latrisha Bilbrey, 3. Clay and Chasity Crago, 4. LeRoy and Theresa Curren, 5. James and Lara Dirks, 6. Ben and Lori Garman, 7. Wayne and Dixie Garman, 8. Doug and Rolene Halbmaier, 9. Guy and Shanna Howell, 10. Lee and Heidi Jensen, 11. Wesley and Melissa Jones, 12. Kyle and Shelley West

Motion carried.

Motion was made by Trustee Rathbun and seconded by Trustee Haiar to approve the Memorandum of Understanding with Campbell County School District Virtual School. Discussion was held, and questions were asked. The board directed Superintendent Stutzman to bring a model policy to the September board meeting which addressed these circumstances so future requests would follow an approved policy. Motion carried.

Motion was made by Trustee Pearson and seconded by Trustee Gray to hire Lorena Robinson as a Moorcroft Elementary Special Education Para. Motion carried.

Trustee Blakeman declared a conflict of interest, left the room, and abstained from discussion or vote. Motion was made by Trustee Haiar and seconded by Trustee Pearson to approve hiring Rebecca Blakeman as a Moorcroft Elementary Part-Time Custodian. Motion carried.

Motion was made by Trustee Rathbun and seconded by Trustee Pearson to approve 2014-15 extra-duty contracts: 1. Paul Ormseth – Teacher Mentor, 2. Stephanie Williams – Moorcroft High School Fall and Spring Golf Coach, 3. Sheena Peplow – Sundance High School Volleyball Assistant Coach, 4. Chris Ingersoll – Moorcroft High School Football Coach, 5. Cory Allison – Moorcroft High School Football Assistant Coach, 6. Nick Olson – Moorcroft Junior High Football Coach, 7. Louann Cornett – Hulett JH Volleyball Coach

Discussion was held. A question was asked as to how a situation is handled if the individual’s PTSB certification is pending. Superintendent Stutzman answered that the individual would be considered a volunteer, only with students under the direct supervision of a head coach. Further discussion was held about how coaches are hired. Positions are advertised, and the secondary principals and athletic directors making hiring recommendations for board approval. Motion carried.

BUS ROUTES – As recommended by the superintendent, motion was made by Trustee Haiar and seconded by Trustee Gray to approve the 2014-15 bus routes as presented by the secondary principals. Chairman Jones gave board members 5 minutes to look at maps. Motion carried.

DEPARTURE – Trustee Pearson left the meeting at 8:16 p.m.

VISA CARD – As recommended by the superintendent, motion was made by Trustee Rathbun and seconded by Trustee Haiar to increase the limit on the Sundance State Bank VISA card, issued in Pamela Garman’s name, to $12,000. Motion carried.

POLICIES – As recommended by the superintendent, motion was made by Trustee Gray and seconded by Trustee Haiar to approve the second reading of Policy GCF Hiring, Retention and Promotion. Superintendent Stutzman shared the administrative guide to accompany the policy; guides do not require board action. Motion carried. A copy of the policy and its guide is attached and becomes a part of these minutes.

As recommended by the superintendent, motion was made by Trustee Rathbun and seconded by Trustee Blakeman to approve the first reading of Policy GCJ Professional Staff Time Schedules & Calendars. Trustee Haiar asked how to make changes to the proposed policy. Superintendent Stutzman asked Trustee Haiar to send him those changes. The second reading of this policy will be in September; board members will choose which draft to adopt. Motion carried. A copy of the policy is attached and becomes a part of these minutes.

As recommended by the superintendent, motion was made by Trustee Gray and seconded by Trustee Rathbun to approve the revision to Policy CBA Qualification & Duties of the Superintendent. Motion carried. A copy of the policy is attached and becomes a part of these minutes.

RECOGNITION – Crook County School Board members want to recognize the following for their performance or accomplishments:

• Everybody is back – hope they had good summer!

• Welcome to the newest board member, Birch Negaard.

• Today’s motivational speaker for the back-to-school inservice was a good choice.

• Thanks to Chairman Jones and Trustee Haiar for helping serve breakfast at this morning’s inservice.

DISCUSSION – Discussion was held:

A. Mark Hughes handed out an informational legal packet to board members.        It contains policies and state statutes which directly refer to school board trustee ethics and behavior. He asked board members to read it; he would like to wait to go over it with them when all board members are able to be present. It will be added to next month’s discussion portion of the agenda.

B. Policies: 1. IJKA and IJKA-R Technology Resource Selection and Adoption, 2. IJNDA Employee Use of Social Media, Including Personal Sites, 3. IGAO-R Network/Internet Acceptable Use, 4. IHAR Board Authorization for Extra-Curricular, Co-Curriular Activities

Discussion was held on these policies and guides. The social media policy, IJNDA, created a great deal of discussion. It was decided it will need additional input from staff, parents, and students. IJKA and IHAR will be added to the September agenda for first readings. IGAO-R is a guide; it was presented as an informational item, so board members are aware of the change.

EXECUTIVE SESSION – None

ADJOURNMENT – Motion was made by Trustee Blakeman and seconded by Trustee Gray to adjourn the meeting at 9:21 p.m.