Crook County Fair Board – May 12, 2014

Chairman Judy Hutchinson called the Regular Board Meeting of the Crook County Fair Board to order at 6 p.m.

Board Members present: Judy Hutchinson, Peggy Boardman, Judy Bettmann, Ted Rosencranz, and Sandi Kellogg.

Employee Present: Linda Schelldorf.

Guests present: Jim Pannell and Kathy Cluff.

Judy called for a recess at 6:10 p.m. to allow Will with Sundance Equipment to do a walk around with the Fair Board on the new tractor.

Judy called the meeting back in session at 6:30 p.m.

Ted moved to approve the agenda as presented, motion seconded by Peggy, all ayes, motion carried.

Peggy moved to approve the April 7, 2014 minutes no additions or corrections, motion seconded by Sandi, all ayes, motion carried.

Ted gave the Treasurer’s Report:

$1,357.33 – April Income

$7,999.68 – April Expense

-$6,642.35 – Net Income

$79,762.99 – Checking Balance

Kathy Cluff, Community Prevention Professional presented some information on the Tips Server training that will be held at a later date.

Kathy Lenz gave an overview of the special meeting agenda on the land exchange that will be held on May 15 at 6 p.m. at the Sundance High School Auditorium.

Secretary’s report: Linda Schelldorf advised the Homemaker’s will hold a bake sale on Wednesday of Fair and they want the proceeds to go for Fair Awards. There are many things scheduled at the fairgrounds in the next couple months. Steele Roping has scheduled a roping for June 7-8; Equipment swap will be June 8th at the fairgrounds; a wedding and reception on May 24-25; Family reunion on June 14; Sundance Expo on June 21; NEWARA on June 27, 28 and 29; dog practices are scheduled on Wednesday’s in June from 5-9 p.m. and July 16 and 23.

Linda advised that Mark McNamee will be the auctioneer for the pig wrestling.

Sara Fleenor received an invoice from Waldon Company for the inflatables for the youth dance, and Linda presented it to the Board.

Linda advised that Elsie Hix, KYDT will do some advertising for Fair, for the use of a vendor booth space.

Linda read a letter from Powder River Energy on a grant that was applied for arena grooming equipment, they denied the request.

Jonathan DeSpain, 4-H Program Coordinator, per conference call addressed some 4-H concerns.

Committee reports: Peggy reported for the awards committee. Linda advised the Fair awards account balance is $4,849.50.

Judy H. asked the Board what their feelings were on the transfer or the land swap of the fairgrounds.

The little red school house was brought up at the Commissioners meeting on who owns it. The Fair Board would like to have it, if no one else does.

Judy talked to American Colloid about some bentonite. They will donate 50 bags of bentonite.

Discussed equipment to work the arena.

Discussed the summer maintenance position. Ted moved to give Ben Morris a 75 cent raise, motion seconded by Peggy, all ayes, motion carried.

There will be no rate of gain contest for swine at the Fair this year.

Reviewed the Tentative budget for FY 2014-2015. Ted moved to approve the Tentative Budget for FY 2014-2015, motion seconded by Sandi, all ayes, motion carried.

Peggy moved to amend the credit card signers to Judy Hutchinson, Peggy Boardman, and Linda Schelldorf, motion seconded by Ted, all ayes, motion carried.

The Board went into executive session at 9:50 p.m.

The Board back in regular session at 10:30 p.m.

Peggy moved to pay all bills, and also check #9461 and #9464, motion seconded by Judy B., all ayes, motion carried.

Ted moved to allow Linda to spend $800 to $850 on office supplies, motion seconded by Judy B., all ayes, motion carried.

No further business.

Peggy moved to adjourn the meeting at 10:50 p.m., motion seconded by Sandi, all ayes, motion carried.

Next Regular Fair Board meeting is June 9, 2014 at 6 p.m.

Submitted by Secretary Judy Bettmann